Attachment_C_Proposal_Instructions_and_Volume_I_Template_Technical_and_Management.docx

HR001124S0028: Microsystems Technology Office (MTO) Office-wide Broad Agency Announcement (BAA)

Proposal Instructions and Volume I Template

All full proposals, including those for which the proposer has agreed to the accelerated award option (see Attachments F through I), must use this template for proposal submission. Proposers must include Attachments B, C, D, and E to constitute a full proposal submission. Proposals not meeting the format prescribed herein may not be reviewed.

This document must include all components described herein and must be submitted in PDF or Microsoft Word formats.

All submissions must be written in English, and all pages shall be formatted for printing on 8-1/2 by 11-inch paper with 1-inch margins and font size no smaller than 12-point. Font sizes of 8 or 10-point may be used for figures, tables, and charts.

Proposers are encouraged to submit concise but descriptive proposals. Specific examples of problems, approaches, or goals are preferred to qualitative generalities. The Government will not consider pages in excess of the page count limitations, as described herein. Proposals with fewer than the maximum number of pages will not be penalized. Additional information not explicitly called for in the Technical and Management Volume must not be submitted with the proposal but may be included as links in the bibliography. Such materials will be considered for the reviewers’ convenience only and not evaluated as part of the proposal.

Technical and Management Volumes shall not exceed a maximum of 26 pages.

Official Transmittal Letter

Table of Contents

Summary Slide

Intellectual Property

Resumes (Optional)

References/Bibliography (Optional)

Technical Papers (Optional)

Attachment I* (Optional)

*For proposers opting to agree to the accelerated award option, a completed Attachment I - Accelerated Contract Award Option Election and Attestation Form must be included as part of the full proposal submission. Attachment I will not count towards the total page count.

Unclassified proposals (see must be submitted per the instructions outlined herein and received by DARPA no later than the due date and time listed in the Overview Information section. Proposals received after this time and date may not be reviewed. Please visit Proposer Instructions and General Terms and Conditions for instructions on how to submit your proposal through the Broad Agency Announcement Tool (BAAT).

COVER SHEET

[PRIME ORGANIZATION LOGO]

Proposal Title

MTO Topic(s) of Interest (see BAA Section I.A.)

Lead Organization submitting proposal

Proposer Reference Number, if any

Mailing Address:

Telephone:

Email:

Mailing Address:

Telephone:

Email:

Place(s) of Performance

Period(s) of Performance

Months

Organization:

Organization Type:

Year 2: $ Year 3: $ Year 4: $ Total: $

SAM.gov Unique Entity ID (UEI)[endnoteRef:2] [2: The SAM-generated UEI becomes the official identifier for doing business with the U.S. Government. This replaces DUNS.]

Taxpayer identification number (TIN)[endnoteRef:3] [3: See https://www.irs.gov/individuals/international-taxpayers/taxpayer-identification-numbers-tin for information on requesting a TIN. Note, requests may take from 1 business day to 1 month depending on the method (online, fax, mail).]

Commercial and Government Entity (CAGE) code[endnoteRef:4] [4: A CAGE Code identifies companies doing or wishing to do business with the Federal Government. See BAA Section VI.B.2 for further information.]

Administration Office POC at Defense Contract Management Agency (DCMA)[endnoteRef:5] or Office of Naval Research (ONR)[endnoteRef:6], if known [5: https://pubapp.dcma.mil/CASD/CasdSearch.do.] [6: http://www.onr.navy.mil/Contracts-Grants/Regional-Contacts.aspx.]

Name:

Address:

Telephone:

Audit Office POC at Defense Contract Audit Agency (DCAA)[endnoteRef:7], if known [7: http://www.dcaa.mil/Home/Locator?title=Locator]

Name:

Address:

Telephone:

Date Proposal was submitted

Proposal Validity Period (minimum 120 days)

Table of Contents

Attachment C: HR001124S0028 Volume I: Technical and Management Proposal Template Source Selection Sensitive – See FAR 2.101 and FAR 3.104

2 | Page

Official Transmittal Letter [The transmittal letter should identify the BAA number, the proposal by name, and the proposal reference number (if any), and should be signed by an individual who is authorized to submit proposals to the Government.] Executive Summary [Summarize the technical approach, anticipated performance, and expected outcomes of the proposed effort. The executive summary should be concise and to the point. Tables, graphs, and diagrams can be used as supplemental material along with narrative to convey the information.] Technical Approach [This section is the centerpiece of the proposal and should succinctly summarize the innovative claims for the proposed research and clearly describe the proposed approach without using any jargon. Thoroughly and quantitatively describe the uniqueness and benefits of the proposed approach relative to the current state-of-art and alternate approaches. This section should demonstrate that the proposer has a clear understanding of the state-of-the-art and should provide sufficient justification for the feasibility of the proposed approach(es).] Statement of Work (SOW) [In plain English, clearly define the technical tasks/subtasks to be performed, their durations, and dependencies among them. The page length for the SOW will be dependent on the amount of the effort. The SOW must not include proprietary information. For each task/subtask, provide:

1. A general description of the objective (for each defined task/activity);

2. A detailed description of the approach to be taken to accomplish each defined task/activity;

3. Identification of the primary organization responsible for task execution (prime, sub, team member, by name, etc.);

4. The completion criteria for each task/activity - a product, event or milestone that defines its completion;

5. Define all deliverables (reporting, data, reports, software, etc.) to be provided to the Government in support of the proposed research tasks/activities; AND

6. Clearly identify any tasks/subtasks (prime or subcontracted) that will be accomplished on-campus at a university, if applicable...

Note: Any proposed options must be separately defined in the SOW. Include a SOW for each subcontractor and/or consultant in the Cost Proposal Volume. Do not include any proprietary information in the SOW(s).] Schedules and Measurable Milestones [Provide the schedule and measurable milestones for the proposed research. (Note: Measurable milestones should capture key development points in tasks and should be clearly articulated and defined in time relative to start of effort.) Where the effort consists of multiple portions which could reasonably be partitioned for purposes of funding, these should be identified as options. Additionally, describe the material and/or data deliverables associated with the proposed research and the due date for each within the proposed schedule.] Results and Technology Transfer [Description of the results, products, transferable technology, and expected technology transfer. This should also address mitigation of life-cycle and sustainment risks associated with transitioning intellectual property for U.S. military applications, if applicable. All proposers must provide a good faith representation that the proposer either owns or possesses the appropriate licensing rights to all intellectual property that will be utilized under the proposed effort. If there are no proprietary claims, this should be stated.] Risk Analysis and Mitigation Plan [Identify the major technical and programmatic risks in the program. Include a risk matrix. For each risk, assign a probability of occurrence on a scale of 1-10, where 10 indicates a high likelihood that the risk will impact program success, as well as an assessment of impact, also on a scale of 1-10, where 10 indicates that this risk would maximally limit the program from delivering prototypes on schedule or meeting performance objectives. For each item with total risk (likelihood × impact) exceeding 40, include a plan for mitigating the risk and assessing risk reduction.] Team and Management Plan [Provide a summary of the proposed team, including any subawardees/consultants and key personnel who will be executing the work (please use table below). Identify a principal investigator (PI) for the project. Provide a clear description of the team’s organization, including an organization chart that illustrates, as applicable, the relationship of team members, unique capabilities of team members, task responsibilities of team members, teaming strategy among the team members, and key personnel with the amount of effort to be expended by each person during the project. Provide a detailed plan for coordination, including explicit guidelines for interaction among collaborators/subawardees of the proposed project. Include risk management approaches. Describe any formal teaming agreements that are required to execute this project.] Prime

Subawardees/Consultants

Requirements for teams that include Government Entities and/or Federally Funded Research and Development Centers (FFRDCs) Are any of the team member organizations (prime or subawardee) a Government entity or FFRDC? No Yes [If yes, provide the information outlined below.]

a. Proof of Eligibility to Propose [Provide documentation citing the specific authority that establishes the applicable team member’s eligibility to propose to Government solicitations; include: (1) statutory authority; (2) contractual authority; (3) supporting regulatory guidance; and (4) evidence of agency approval for applicable team member participation. For FFRDCs, this documentation must be in the form of a letter on official letterhead from their sponsoring organization and must also include a statement of compliance with the terms and conditions of the associated FFRDC sponsor agreement, as applicable.]

b. Statement of Unique Capability [Provide a statement that demonstrates the work to be performed by the Government entity or FFRDC team member is not otherwise available from the private sector.]

Organizational Conflict of Interest Affirmations and Disclosure [In accordance with the requirements of the BAA, provide the following information.]

a. Are any of the proposed individual team members or their respective organizations (whether prime or subawardee or consultant) currently providing SETA, A&AS or similar support to DARPA? No Yes

b. Did any of the proposed individual team members or their respective organizations (whether prime or subawardee or consultant) provide SETA, A&AS or similar support to DARPA within one calendar year of this proposal submission? No Yes

[If you answered “Yes” to 8.a OR 8.b, provide the following information for each applicable team member:

· The name of the DARPA office receiving the support;

· The prime contract number;

· Identification of proposed team member (subawardee, consultant) providing the support; and

· An OCI mitigation plan in accordance with FAR 9.5.]

c. Are there any other potential Organizational Conflicts of Interest involving any of the proposed individual team members or their respective organizations (whether prime or subawardee or consultant)? No Yes [If yes, provide the following information for each applicable team member:

· Identification of applicable team member; and

· An OCI mitigation plan in accordance with FAR 9.5.] National Security Impact Statement [To reduce the potential for unintended foreign access to critical U.S. national security technologies developed under this effort, proposals shall describe:

· How the proposed work contributes to U.S. national security and U.S. technological capabilities. The proposer may also summarize previous work that contributed to U.S. national security and U.S. technological capabilities.

· Plans and capabilities to transition technologies developed under this effort to U.S. national security applications and/or to U.S. industry. The proposer may also discuss previous technology transitions to the benefit of U.S. interests.

· Any plans to transition technologies developed under this effort to foreign governments or to companies that are foreign owned, controlled or influenced. The proposer may also discuss previous technology transition to these groups.

· How the proposer will assist its employees and agents performing work under this effort to be eligible to participate in the U.S. national security environment.] Novelty of Proposed Work [Has the proposed work been submitted to any other Government solicitation?

No Yes [If yes, provide the following information]

· Solicitation number ________________________

· Agency _________________________

· Proposed work has already received funding or a positive funding decision.

No Yes Decision pending] Facilities and Equipment [Description of the facilities and equipment that would be used for the proposed effort for both the prime and each subcontractor.] Representations and Certifications

· For proposers requesting procurement contracts, please download, complete, and submit within this volume “Procurement Contracts Reps and Certs 2024-01-25 Fillable Template” available at the following link: Procurement Contracts

· For proposers requesting Other Transactions, please download, complete, and submit within this volume “2-SAMPLE OT certifications” available at the following link:

Bibliography (Optional) [A brief (no more than 5 pages) bibliography may be provided with links to relevant papers, references, reports, etc.] Technical Papers (Optional) [Information in this section may include a brief bibliography of relevant technical papers and research notes (published and unpublished) which document the technical ideas upon which the proposal is based. Copies of not more than three (3) relevant prior papers may be included in the submission.] Intellectual Property (IP) [All proposers must provide a good faith representation that the proposer either owns or possesses the appropriate licensing rights to all intellectual property that will be utilized under the proposed effort. Please provide the following information, as applicable. Note: the Government will assume unlimited rights to all IP not explicitly identified as restricted in the proposal.

a. Technical Data and Computer Software Are you asserting any IP restrictions on any technical data or non-commercial computer software that will be delivered to the Government? No Yes

[If yes, list all proprietary claims to results, prototypes, deliverables or systems supporting and/or necessary for the use of the proposed research, results, prototypes and/or deliverables. Provide a short summary for each item asserted with less than unlimited rights that describes the nature of the restriction and the intended use of the intellectual property in the conduct of the proposed research. Use the following format for these lists.]

NONCOMMERCIAL

Asserted Rights Category

Name of Person Asserting Restrictions

Are you proposing any commercial software that will be delivered to the Government?

No Yes [If yes, please provide licensing terms.]

COMMERCIAL

Asserted Rights Category

Name of Person Asserting Restrictions

b. Patents Does the proposed effort involve using patented inventions that are owned by or assigned to the proposing organization or individual? No Yes [If yes, provide documentation proving ownership or possession of appropriate licensing rights to all patented inventions to be used for the proposed project. If a patent application has been filed for an invention, but it includes proprietary information and is not publicly available, provide documentation that includes: the patent number, inventor name(s), assignee names (if any), filing date, filing date of any related provisional application, and summary of the patent title, with either: (1) a representation of invention ownership; or (2) proof of possession of appropriate licensing rights in the invention (i.e., an agreement from the owner of the patent granting license to the proposer).]