Attachment_C_Proposal_Format_and_Content.pdf

[DOCUMENT TITLE] | 2025-PURB-RFP--0053

Attachment C – Proposal format and content

Proposals shall not exceed 10 pages and must adhere to the following format:

1. Cover letter

The proposer must submit a cover letter that includes the following

A statement that the proposal is effective for a period of one hundred eighty (180) days or the date the contract takes effect, whichever is later;

a. A statement confirming that the proposer has reviewed and agrees to be bound by County of Sacramento Terms and Conditions

(Attachment 3) including insurance provisions; or, alternatively, a statement confirming that the proposer has reviewed and agrees to be bound by County of Sacramento Terms and Conditions

(Attachment 3), excluding only those provisions that have been redlined for negotiation purposes and are included in their proposal;

b. A statement that the proposer does not have an actual or perceived conflict of interest regarding this RFP or in submission of their proposal; or alternatively, a statement explaining any conflict of interest and how to avoid, mitigate or neutralize the conflict.

2. Proposal

The proposal shall contain the following information (and in the same order):

a. A brief profile of the proposer, including the size, organizational structure and history.

b. A statement of qualifications that includes:

i. Verification Accreditation, as required by CCR, Title 17, Section 95132

c. A plan for delivering services consistent with the scope of services in Attachment 1, including but not limited to the following:

i. description of the proposed services

ii. procedures for carrying out services

iii. testing and acceptance standards for the services

iv. proposed dates for services/ deliverables/ milestones

v. description of prior experience performing such services

vi. capacity to perform the services, including availability of staff and resources

d. Name of project or account manager to be assigned to the County.

e. Resume of key staff. Information for key staff must include:

i. professional credentials;

ii. education or certifications;

iii. expertise and capability;

iv. applicable professional affiliations and accreditations; and

v. applicable professional experience.

f. A narrative of the experience of the proposer in implementing similar services for other clients, including governmental clients similar in size to Sacramento County, if available.

g. Three references for whom the proposer has provided services similar to those described in this RFP. The County reserves the right to check other references not provided by the proposer. The following information is required for each reference:

i. customer name and address;

ii. point of contact (name, telephone number, email) for contractual/administrative matters and technical performance;

iii. period of contract performance; and

iv. description of work performed.

Emphasis should be given to providing references where 1) the resources used are the same or mostly the same as those who will be used for the County’s purposes, and 2) the references are governmental organizations of similar size to the County. The

County may request additional references from proposer.

h. Pricing in the form of proposed total annual costs based on the following assumptions:

i. Tasks 1, 2, and 3 to occur once during the first year of services.

ii. Task 4 to occur during each year of services for 5 years.

Any assumptions made during the generation of pricing models are encouraged to be included in proposal responses.