ATTACHMENT C- INTERNAL CATALOG SPREADSHEET BODY ARMOR 2026.xlsx

This file is an Internal Catalog Spreadsheet template for body armor products to be submitted by suppliers to the Office of Procurement & Financial Management (OPTFM) in Mississippi for a 2026 contract opportunity. The document provides detailed instructions for suppliers to populate a catalog with individual body armor line items, each requiring specific data elements including supplier name, supplier ID, part number, short and long descriptions, product group classification, pricing, delivery timeframes, and manufacturer information. All products being offered on contract must be listed individually on Sheet1 of the spreadsheet. The template specifies that suppliers must use a 5-digit NIGP (National Institute of Governmental Purchasing) classification code, provide both discounted and MSRP pricing with two decimal places, include maximum delivery days without ranges, and supply manufacturer details and hyperlinks to product images or websites. Each supplier part number must be unique with no duplicates allowed in the column, and short descriptions are limited to 99 characters maximum and must also be unique across all entries.

Suppliers must obtain their Supplier ID from OPTFM prior to submission, contacting 601-359-3409 if uncertain. The spreadsheet should not have tab names changed except for Sheet1, which may be renamed to reflect the manufacturer name. Pricing should include realistic delivery timeframes expressed as single maximum day values rather than ranges, and all required fields must be completed for submission. The file format is strictly enforced, including character limits and data type specifications, with particular attention to eliminating duplicate entries flagged with red highlighting. Product categories are limited to those available in the NIGP Choices Tab provided within the template, and hyperlinks should direct to manufacturer websites where product images can be viewed.