ATTACHMENT C - How to Respond to Online Bid through the Kentucky Vendor Self Service.pdf
PDF 687 KB Posted
- Attached to
- SECCHI DISKS WITH CALIBRATED LINE
- Solicitation number
- RFQ 758 2100000031 1
- Issued by
- Elliott County, Kentucky
About this file
This file is instructional guidance from the Commonwealth of Kentucky for vendors submitting bids through the Kentucky Vendor Self Service (VSS) online portal. The document provides step-by-step procedures for accessing the VSS platform, locating solicitations, and completing the online bidding process. Vendors must first create or access an existing account on the VSS system, then search for specific solicitations using the 10-digit Document ID. The response process requires completion of five sequential steps: responding to commodity lines with bid type, unit pricing, and delivery timeframes; reviewing submission checklists; attaching supporting documents; providing discount information or comments if applicable; and reviewing and submitting the final bid response.
The document specifies that file attachments can be designated as either Standard or Proprietary during the upload process, allowing vendors flexibility in protecting sensitive information. No specific pricing terms, contract amounts, or procurement timelines are outlined in this instructional file, as it serves solely as a procedural guide for the online bidding mechanism. Once submitted, vendors receive confirmation of successful submission and can access their responses through the My Response page on the solicitation responses tab for future reference or modification.
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Text version
How to Respond to Online Bid through the Kentucky Vendor Self Service (VSS) site.
1. Access the Kentucky Vendor Self Service (VSS) site at https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
2. If you already have an account please login using your User ID and Password. If you do not have an account please create an account by clicking on the
Register button.
3. Once logged into your account click on Business Opportunities. All solicitations that have been posted will appear here.
https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
4. Search for the solicitation that you wish to bid on by entering the 10-digit Document ID in the Keyword Search box. Once you have located the solicitation click on Details.
5. Once the solicitation Details page opens click on the Respond Online box.
6. The Solicitation Response will then open. You will need to complete Steps 1-5.
7. Step 1 – Respond to Lines. You will need to enter your Response Type (most often you will select Bid or No Bid), Unit Price or Contract Amount, and
Delivery Days if applicable for each Commodity Line. Once completed click Save and then Go to Step 2.
8. Step 2 – Submission Checklist. Please review and ensure that you can provide all required information. Once you have completely reviewed click Save and Go to Step 3.
9. Step 3 – Attach Your Files. Please attach any files that you feel are pertinent to your bid submission.
a) Click the Attach Files
b) Browse and Select your documents. The Type will default to Standard but if it should be Proprietary select that instead.
c) Once File and Type have been selected click Attach File.
d) Each file that you have uploaded will appear on the Attach Your Files tab. If you need to delete any of these files click on the scissors. Before the line is deleted it will ask “Are sure you want to delete this line?”. When you have uploaded or deleted the attachments you want submitted with your bid click Save and Go to Step 4.
10. Step 4 – Discounts/Comments. Only complete this section if you will be giving a Discount or have an Overall Comment for your Bid. If you don’t click
Save and Go to Step 5.
11. Step 5 – Review/Submit. Please verify your bid information. If you need to make any changes please do so before clicking the Submit button.
12. Once you have clicked Submit a popup screen will appear. If you want to return to the response you may click Cancel but if you are content with your responses select OK.
13. After you have completed your submission a “Response Submitted Successfully” screen will open.
14. To review any bid submissions you can navigate to the My Response page by clicking the Solicitation Responses tab.
File details come from the government source that posted it. Updated .