Secchi disks with calibrated line

The Commonwealth of Kentucky's Division of Water issued Request for Quotation (RFQ) 758 2100000031 on September 16, 2020, on behalf of Elliott County, seeking to procure 150 units of Secchi Disks with calibrated lines. The specific deliverable is a LaMotte Secchi Disk with Calibrated Line (model 0171-CL) or approved equal, featuring a weighted 20-centimeter diameter disk with a braided line marked at half-meter intervals up to 20 meters in length. Vendors must submit bids for all line items through the Kentucky eProcurement system electronically, with written questions due by September 23, 2020, at 10:00 a.m. ET and the closing date of September 30, 2020, at 1:30 p.m. ET. All items offered must be new, latest or current year models in first-class condition, with manufacturers' operations manuals provided. The contract will be awarded on a best value basis to a single vendor, with pricing constituting 90 percent of the evaluation criteria, lowest bidder pricing receiving maximum points, and delivery performance comprising the remaining 10 points; vendors must specify delivery in calendar days after receipt of order with a 1 percent daily deduction from invoices for each day delivery is missed. All quotations must be F.O.B. Destination, Freight Prepaid and Allowed, with vendors bearing all shipping costs to the Division of Water at 300 Sower Boulevard, 3rd Floor, Frankfort, Kentucky 40601, and prices must exclude Federal Excise Tax and Kentucky Sales or Use Tax.

Resident bidder preferences and qualified bidder preferences may apply under Kentucky statutes, with the Commonwealth retaining the ability to apply resident bidder status and qualified bidder status designations for nonprofit corporations furthering Kentucky Chapter 163 purposes or qualified nonprofit agencies for individuals with severe disabilities. All bidders must comply with the Annual Affidavit for Bidders Offerors and Contractors, which requires notarized certifications regarding compliance with Kentucky campaign finance laws, sales and use tax registration, state tax and fee payment obligations, trade jurisdiction requirements, and lobbying prohibitions. Out-of-state bidders must provide evidence of Kentucky Secretary of State registration or identify applicable exemptions, and Kentucky Tax Registration documentation is mandatory for all submissions. Vendors proposing alternate brands or specifications must submit descriptive literature with their bids to verify product equality, with failure to provide sufficient documentation potentially resulting in a non-responsive bid determination. The contract is subject to a 30-day cancellation clause and may be terminated if funding is insufficient; no specific contract award value or budget range is disclosed in the solicitation documents.