Attachment C- Fiscal Procedures.docx
DOCX document 25 KB Posted
- Solicitation number
- 40DHHS-S3649
- Issued by
- Clark County, Nevada
About this file
This is a Fiscal Procedures attachment document for the Division of Child and Family Services (DCFS) in Nevada, establishing financial and billing requirements for vendors providing services across multiple DCFS programs including Youth Parole, Rural Child Welfare, Children's Mental Health, and Victim Services. The document outlines vendor obligations regarding financial record maintenance, cost reporting, and service authorization requirements. Vendors must maintain adequate financial resources to operate for a minimum of sixty working days and must consider alternative funding sources, including Medicaid, before utilizing contract funds. All services must be rendered only upon receipt of prior Service Authorizations, and invoices must be submitted within twenty days of service completion with clear identification of the program, service title, youth's full and complete name, dates of service, billing unit, and quantity.
Payment processing occurs within thirty days of invoice receipt by the DCFS fiscal unit, provided invoices comply with established rates and requirements. Vendors are responsible for ensuring services do not exceed approved and posted rates at the time of service delivery and must work with the Contract Monitor to prevent exceeding the contracted annual amount. Billing should be directed to Southern NV Child & Adolescent Services Accounts Payable at 500 E. Warm Springs Road, Suite 100, Las Vegas, NV 89119, with phone contact at 702-486-8064 or email at AP@DCFS.NV.GOV. Prior written authorization from the DCFS Contract Contact is required for any services not identified in the Scope of Work, and vendors must promptly notify DCFS of any name or address changes to ensure timely payment processing.
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Text version
ATTACHMENT XX - DIVISION OF CHILD AND FAMILY SERVICES (DCFS) FISCAL PROCEDURES
FISCAL INFORMATION
1. Vendor shall maintain fiscal records as necessary to correspond with the contractual rate when audited and how funds provided by this contract have been disbursed.
2. Vendor shall submit cost information in the prescribed format when requested by the DCFS.
3. Vendor agrees to use the same name and address on billings as is listed on the contract, to ensure timely payment.
4. Vendor agrees to notify the DCFS Contract Contact immediately, in writing, when a name and/or address change occurs.
5. Vendor must maintain adequate financial resources to operate all aspects of vendor’s respective services for a period of no less than sixty (60) working days.
6. All other funding options (including Medicaid) must be considered and determinations to use said funds documented prior to drawing upon the services of this contract and utilizing other legislatively approved funding.
BILLING INFORMATION
1. Prior authorization is required for all services not identified in the Scope of Work.
2. Vendor will submit an invoice within 20 days from the end of the month that the services were rendered.
3. All invoices shall be submitted to the corresponding address listed on the first page of the contract or as noted in the Bill To Section of this attachment.
4. Vendors will not be paid for services that are not properly invoiced in accordance with the rates outlined in the agreement.
5. All invoices will be processed within 30 days from receipt of invoice by the DCFS fiscal unit.
6. All services are to be clearly identified as applicable on the invoice by program (i.e. Youth Parole, Rural Child Welfare, Children’s Mental Health, Victim Services, etc.), service title, youth’s full and complete name, date(s) of service, billing unit and quantity.
VENDOR RESPONSIBLITIES
1. All services are not to exceed the approved and posted rates at the time services are rendered.
2. The vendor shall work with the Contract Monitor, or designee, to ensure they will not exceed the contracted amount for each fiscal year identified in Section 3 – Consideration of the contract.
3. Vendor shall receive Service Authorizations prior to any services rendered. All invoices must be accompanied by specific Service Approvals. Vendor will not be paid for any services that do not have an approved Service Authorization.
BILL TO INFORMATION:
| PROGRAM/FACILITY NAME: |
| Southern NV Child & Adolescent Services – Accounts Payable |
| BILLING ADDRESS |
| 500 E. Warm Springs Road, Suite 100 |
| BILLING CITY, STATE ZIP |
| Las Vegas, NV 89119 |
| BILLING PHONE NUMBER |
| 702-486-8064 |
| BILLING EMAIL |
| AP@DCFS.NV.GOV |
CETS # X, Vendor Name Page 2 of 2
File details come from the government source that posted it. Updated .