40DHHS-S3649 Bid Questions and Answers.pdf
PDF 96 KB Posted
- Solicitation number
- 40DHHS-S3649
- Issued by
- Clark County, Nevada
About this file
This is a Bid Questions and Answers document for solicitation 40DHHS-S3649, issued by the State of Nevada Purchasing Division on behalf of the Department of Human Services, Division of Child and Family Services (DCFS). The document addresses fourteen questions submitted by prospective vendors regarding transportation services for children ages 3-11 enrolled in Early Childhood Mental Health Services and Latency Day Treatment programs across three Clark County locations. The services will operate approximately 208 days annually on Monday through Thursday, with transportation time capped at one hour for children under six and 2.5 hours for children ages 7-11. A minimum of six drivers per day is required to support two Early Childhood sites serving up to six children per session and one Latency Day Treatment site serving up to 12 children. The proposal submission deadline is May 14, 2026, at 2:00 p.m. Pacific Time, with client references due by May 13, 2026. Optional site visits are scheduled for May 11 at 3:30 p.m. in Henderson and May 12 at 3:30 p.m. in North Las Vegas. The contract is anticipated to commence November 1, 2026, and continue through October 31, 2030, with award notification expected on or about June 5, 2026.
Vendors must submit pricing as fixed daily rates inclusive of all costs on a per-trip basis, with current contractor rates ranging from $545 to $649.10 per bus for reference only. The state explicitly stated that per-mile pricing structures are not acceptable and that the available budget will not be disclosed to encourage competitive bidding. The incumbent vendor is American Transportation Services, with prior vendors including Omni Limousine and Jacob Transportation. The state does not currently possess historical ridership data, trip volumes, or service level information and declined to provide specific budget estimates. All vehicles must meet Nevada safety standards, include functioning seat belts, age-appropriate car seats, and functional air conditioning, with drivers required to maintain Nevada Transportation Authority certification and undergo background checks, DMV reviews, and regular drug testing. The evaluation methodology weights technical factors at 200 points and cost at only 5 points, prioritizing demonstrated ability to serve all three locations, meet vendor and vehicle requirements, provide flexible partnership commitment, minimize service disruptions, offer consistent driver assignments, and demonstrate understanding of youth- and family-focused approaches.
View the file
Other files
Show all 18
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
QUESTION_NBR CREATED_BY QUESTION_SUBJECT QUESTION_TEXT ANSWER_TEXT
1 RFP@HOPSKIPDRIVE.COM Alternative transportation solutions
Would the Department be interested in bids for cost-effective alternative transportation solutions using sedans and SUVs as a supplement when smaller vehicles (e.g. special education, IEP, McKinney Vento, and/or other small group and individual rides) can most efficiently meet transportation needs on an as-needed basis?
If so, will the Department adjust vehicle and/or personnel requirements if vendors meet and exceed all pertinent criteria and all equivalent applicable standards, especially when the RFP requirements are explicitly non-applicable to non-commercial vehicles and personnel? For example, sedan-based noncommercial transportation generally does not require first aid kits for 10 or fire extinguishers.
Early Childhood Day Treatment: Each session can include up to 6 children, and each child must be in a car seat with a five‑point harness. When a class is at maximum capacity, multiple vehicles would need to be required, which would leave us without enough staff to accompany each vehicle. If HopSkipDrive is used, it would need to be a supplemental service rather than the primary transportation provider. They would pick up children who cannot be accommodated on the main route due to distance or time constraints. A DCFS staff member would not be able to assist with this transportation. Latency Age
Day Treatment: Alternative transportation solutions should only be utilized as an emergency back-up to transport a single youth and DCFS staff. Daily needs include multiple youth transported simultaneously along with a DCFS staff member. Smaller vehicles would not meet youth's needs or requirement to have
DCFS staff accompany all youth being transported. Vehicles to provide service must contain first aid kits and fire extinguishers.
2 RFP@HOPSKIPDRIVE.COM Pricing structure
In order to offer the most price-competitive and cost-effective solution, our pricing is not based on a traditional per-day or per-hour bus route model. Instead, pricing consists of a base fee plus a per-mile fee.
May proposals reflect this pricing structure so that costs are evaluated appropriately?
No. Vendors must submit rates in the same fashion to ensure cost comparisons are clear to the evaluation committee. Per mile fees are less desirable as costs are more difficult to predict and may exceed budget authority.
3 RFP@HOPSKIPDRIVE.COM
In order to assist proposers in offering competitive pricing, please provide the following, if available:
Current and or previous contractor(s)
Current contractor rates
Sample invoice(s)
The current vendor is American Transportation Services. Prior vendors include
Omni Limousine and Jacob Transportation. Current and prior contracts and related information are available through public records request and/or the
Nevada EPro system. Current contract rates range from $545 per bus to $649.10 per bus. Please note, prior contracts, payment schedules, and budget authority do not necessarily reflect current budget authority and should not be used as a basis for proposed rates. Vendors are encouraged to submit competitive rates.
4 RFP@HOPSKIPDRIVE.COM Historical data
Please provide historical and or estimated information for the following by vehicle type:
Monthly ridership
Average number of riders per one-way trip
Number of one-way trips per month
Average mileage per one-way trip
Total trip mileage per month
The state does not have this information at this time.
5 TKIRKPATRICK Incumbent Can the State identify the current or most recent service provider(s) for these services? American Transportation Systems.
6 TKIRKPATRICK Program Spend / Rate Structure
Can the State provide any available historical program information, including total annual spend, service levels (e.g., routes or trips), and the pricing structure used under the current or most recent contract (e.g., daily rate, hourly, or per trip)?
This information is available through public records request. Please note, prior contracts, payment schedules, and budget authority do not necessarily reflect current budget authority and should not be used as a basis for proposed rates.
Vendors are encouraged to submit competitive rates in the format requested in the solicitation cost schedule. Route examples are provided in the solicitation.
See answer #3 for current rates.
7 TKIRKPATRICK Reference Submission Requirements
The RFP lists a proposal due date of May 14 and a reference questionnaire due date of May 13. Can the
State clarify whether reference questionnaires must be submitted directly by references or included within the proposerâ??s submission?
Reference questionnaires must be submitted directly by refrences. Reference questionnaires must not be submitted within the vendor's submission.
8 TKIRKPATRICK Reference Questionnaire Submission Process If reference questionnaires are to be submitted directly by references, can the State confirm the submission method and how those responses will be associated with each proposer?
Please refer to 8.8.5 B in the document titled Updated-40DHHS-S3649-
RFP_Transportation Services for Children in Clark County
9 TKIRKPATRICK Historical Service Levels and Volume Can the State provide historical trip volumes, number of routes, and average daily or weekly service levels to better inform staffing and pricing assumptions?
The state does not have this information at this time.
10 TKIRKPATRICK Routing Expectations Are routes expected to remain consistent day to day, or should proposers plan for dynamic routing based on changing client needs?
Dynamic routing based on changing client needs.
11 TKIRKPATRICK Site Visit / Facility Inspection The RFP references a potential site visit. Can the State confirm whether any pre-award site visits or facility inspections are planned, and if so, when they are anticipated to occur?
Attendance at the site visits are optional and not required to submit a bid.
Monday, 05/11 @ 3:30pm
1485 W. Warm Springs Rd, Ste #109, Henderson, NV 89014
Tuesday, 05/12/26 @ 3:30pm
4538 W. Craig Rd. Ste. 290 N. Las Vegas, NV 89032
12 TKIRKPATRICK Program Budget / Estimated Contract Value Can the State provide an estimated annual budget or anticipated contract value for this program to assist proposers in aligning staffing and pricing appropriately?
The available budget for this project will not be disclosed to encourage competitive bidding.
13 TKIRKPATRICK Pricing Structure Clarification
Can the State confirm whether pricing should be proposed as a daily vehicle rate inclusive of all costs, and whether any additional pricing components (e.g., standby time, additional routes, or service changes) should be included?
A fixed daily rate inclusive of all costs is preferred. Services and associated costs should be clearly defined. Additional pricing components should be included in the vendor's submission.
14 RFP@HOPSKIPDRIVE.COM Anticipated Award Date Is there an anticipated Award Date?
Yes, this information is listed in the document titled Updated-40DHHS-S3649-
RFP_Transportation Services for Children in Clark County
40DHHS-S3649 Bid Questions and Answers
File details come from the government source that posted it. Updated .