Attachment C - Financial Management Reporting.pdf
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- Attached to
- FLIGHT DYNAMICS SUPPORT SERVICES (FDSS) IV - Draft Request For Proposal (DRFP) 80GSFC24R0027
- Solicitation number
- FDSSIV23JG
About this file
This is an attachment defining NASA's financial management reporting requirements for contractors under RFP 80GSFC24R0027. The document specifies that contractors must submit NASA 533 series reports in accordance with NPR 9501.2E and additional Contracting Officer instructions.
The reporting requirements mandate individual 533 Reports for each Task Order plus a cumulative report summarizing all Task Orders. Contractors must provide variance narratives explaining differences exceeding ±5% between estimated and actual labor hours/costs. Reports must break down costs into detailed categories including prime direct labor hours (onsite/offsite), subcontractor labor hours, overhead expenses, other direct costs (ODCs), G&A expense, and fixed fee. The initial NF 533Q report is due within 30 working days after contract award, with subsequent NF 533M reports due by the 10th working day after each monthly accounting period and NF 533Q reports due by the 15th day of the month preceding each quarter.
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Text version
ATTACHMENT C
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
RFP 80GSFC24R0027
CONTRACT TBD
Contract TBD Attachment C
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
An individual 533 Report shall be provided for each Task Order in addition to a cumulative 533 Report summarizing all Task Orders issued. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 5 percent (+/- 5%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month for each individual task order. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
(06/2014) 3
Prime Direct Labor Hours - Onsite
Prime Direct Labor Hours – Offsite
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours – Onsite Subcontractor A Direct Labor Hours – Offsite
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours:
Total Prime and Subcontractors Hours – Onsite Total Prime and Subcontractors Hours – Offsite
Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Prime Direct Labor Costs - Onsite Prime Direct Labor Costs – Offsite
Total Prime Direct Labor Costs
5. Prime Overhead Expenses:
Onsite Overhead Offsite Overhead
Total Prime Overhead
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
(06/2014) 4
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Total Cost-Plus-Fixed-Fee (CPFF)
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