Attachment C_FAR 52_212_1 Commercial Items (Addenda).docx

ADDENDA 52.212-1 Instructions to Quoters Tailored Instructions to Quoters—Commercial Items To be considered for offer of award Quoters must at a minimum:

1.) FAR 4.1102 Policy: Must be registered “active” or have applied for renewal on existing profile within thirty days of date of quote, within the System for Award Management (www.SAM.gov).

2.) Provide a completed Schedule of Items, with a unit price and total for all line items and a full response to all technical evaluation factors and subfactors.

(a) North American Industry Classification System (NAICS) code and small business size standard: The NAICS code 238910, Site Preperation and small business size standard for this acquisition is $19.0 Million.

(b) Submission of quotations. Submit quotations to the office (Darren.zychek@usda.gov see below for more details) specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on the Schedule of Items Provided in the synopsis solicitation entitled: “King Beaver Road Obliteration_12363N24Q4058.” As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments, if any posted to www.SAM.gov;

(10) Technical Package addressing the following evaluation factors and subfactors:

1. Past Performance. List all contracts that have been awarded to your firm in the past three years requiring work similar to this project. We will assess such attributes as your history of cooperation with clients, and your history of performing quality and timely work. Those offerors with no history of past performance will not be evaluated favorably or unfavorably for this criterion.

For each project include:

1. Location of the project

1. Type of work performed

1. Size of the project (or dollar value)

1. Foreman/Operator(s)/Key Personnel

1. Customer contacts (include telephone numbers).

1. If problems were encountered, describe them and any corrective actions taken to prevent a recurrence.

2. Proposed Schedule. Describe all significant work tasks, the sequence in which they are to be performed, and the workers and equipment to be assigned. Include the proposed time to be devoted to each task. We will assess the realism of proposed completion dates, given the resources to be devoted to the work. Commitments made in the offeror’s schedule will be incorporated into the awarded contract.

Specifically address:

1. Proposed starting and completion dates

1. Sequence of roads for decommissioning

1. Type and size of all equipment to be used, including excavator(s), dozer(s), dump truck(s) and any other equipment to be used on site

1. Foreman and workers and their duties on site

1. A contingency plan if contract time runs short or there is equipment breakdowns

3. Experience in Similar Work. Describe the experience of the firm and key personnel proposed for this project in the performance of work similar to that required by this contract.

Specifically address:

Miles completed of decommissioning

· Describe extent of work (full recontouring, outslope, drainage removal, entrance closure)

· Describe type of contract (hourly or fixed price).

· Describe the terrain (specifically steepness of sideslopes, frequency of stream channels, deep fills, stream-adjacent locations, landslide prone ground).

· Describe size of stream and method of dewatering and erosion control used.

· Describe experience of drivers on mountain terrain

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c ) Reserved.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions. Submission of quotes may be accepted up to the date of source selection for award determination.

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 2:30 p.m., local time (PST), for the designated Government office on the date that quotations are due.

The current operations in conjunction with COVID-19 outages have allowed for full digital submission. Please scan email all copies for your quote.

Email Submission to: darren.zychek@usda.gov

Closing date and time: 01 March 2024; 2:30 PM PST (Local)

(2) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. It is the Government’s intent to award without holding discussions. Technical Packages should be submitted initially on the most favorable terms, from a price and technical standpoint, which the quoter can submit to the Government. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

(h) Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(i) Availability of requirements documents cited in the solicitation.

(1) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding $3,000, and quotations of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of a quotation, the quoter acknowledges the requirement that a prospective contractor shall be registered in the SAM database prior to purchase order issuance, during performance and through final payment of any contract resulting from this solicitation. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to issue the purchase order to the next otherwise successful registered quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation through the Government Point of Entry designated for advertisement (www.FBO.gov). Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer.