Delivery Locations and Paper Products Contract Summary

Attachment C is a delivery locations document for Hillsborough County Public Schools (HCPS) in support of a paper products procurement for Student Nutrition Services (SNS). The file contains a comprehensive listing of 219 school sites across the Hillsborough County district in Florida, including elementary, middle, high schools, K-8 programs, magnet schools, alternative schools, career centers, and exceptional education facilities. The contract seeks qualified vendors to deliver paper products such as food storage bags, containers, trays, cups, lids, wraps, utensils, gloves, and cleaning supplies to support the National School Breakfast and National School Lunch programs. The estimated annual procurement totals approximately $193,221 across 114 line items, with quantities ranging from 10 units for specialized items to 52,500 units for lunch trays. The RFP was broadcast January 16, 2026, with final technical questions due January 30, 2026, at 12:00 PM, proposals due February 27, 2026, at 5:00 PM via www.myvendorlink.com, review scheduled for March 2, 2026, and an estimated award date of June 2, 2026, with contract commencement July 1, 2026. The initial contract term extends through the first anniversary month with options for up to four additional automatic one-year renewals contingent upon appropriations and performance.

The contract operates on a cost-plus fixed delivery fee structure with delivery requirements of weekly service during the school year to all 219 sites, with delivery windows between 6:00 AM and 3:30 PM Monday through Friday. Payment terms are net 45 days under Florida's Prompt Payment Act. The contract is entirely funded by USDA federal dollars with an estimated annual district SNS budget of $5,800,000. The incumbent contract (RFP 20126-DST-IV) expires June 30, 2026, with no renewal options available. Pricing remains firm through December 30, 2026, with adjustments thereafter every six months on July 1 and January 1 subject to SNS District Office approval. Vendors must comply with extensive federal requirements including USDA certifications, Buy American provisions mandating domestic product preference with non-domestic purchases capped at ten percent beginning fiscal year 2025-26, and equal employment opportunity standards. The contractor must maintain at least two designated delivery drivers with permanent MacDill Air Force Base passes for Tinker K-8 School with all associated fees covered by the contractor, accept proprietary and logo products at cost from the incumbent vendor without additional pick-up fees by June 22, 2026, and provide inside delivery, electronic ordering capability, and monthly price and usage reports.