Attachment C - Cost Response~1.xlsx

This is a cost response form (Attachment C) for a Request for Responses (RFR) issued by the Massachusetts Executive Office of Health and Human Services (EOHHS) for Personal Care Attendant (PCA) identification card services. The RFR seeks qualified bidders to provide processing, printing, and mailing services for PCA identification cards under the procurement requirements outlined in 801 CMR 21.00. Bidders are required to complete the cost response template by providing pricing information organized by monthly card volume ranges and describing any applicable start-up costs. The form requires submission of fixed monthly pricing for six volume tiers: 0-100 cards, 101-1,000 cards, 1,001-5,000 cards, 5,001-10,000 cards, 10,001-20,000 cards, and 20,000 or more cards produced and mailed monthly.

Bidders must specify a one-time start-up cost (or enter $0 if no fee applies) that covers all nonrecurring implementation and transition activities, including setup, onboarding, file transfer integration, design and proofs, testing, training, and launch readiness. The fixed monthly pricing structure is all-inclusive and must account for request intake, validation, photography, production, supplies, customer support, reports, postage, mailing, overhead, and profit. Bidders must provide their company name and obtain authorization from an authorized signatory with a date stamp on the cost response form prior to submission.