Attachment C 24 Month Averages.xlsx

This is a 24-month usage summary document supporting an RFP for multifunction device and print management services issued by the City County IT Commission, a shared service organization representing Marathon County, the City of Wausau, and North Central Health Care. The commission is seeking proposals to upgrade its multifunction device (MFD) inventory and evaluate alternative print management solutions. The current contract, which is nearing expiration, supports 155 leased Sharp MFDs across the three organizations' facilities. The document provides detailed usage data spanning a 24-month period, broken down by individual device location, model, and monthly average page volumes in both black-and-white and color output for 3-month, 6-month, 12-month, and 24-month periods.

The usage data reveals significant variation in device utilization across locations, with volumes ranging from minimal usage at some facilities to high-volume operations exceeding 19,000 pages monthly at others. The City of Wausau operates 18 devices with a combined 24-month average of 69,189 black-and-white pages and 33,539 color pages monthly; Marathon County operates 81 devices totaling 171,622 black-and-white and 54,241 color pages monthly; and North Central Health Care operates 55 devices generating 222,798 black-and-white and 34,248 color pages monthly. The current environment utilizes Sharp MFDs exclusively and integrates Papercut software for print management. The commission indicates a preference for solutions compatible with Papercut, though it remains open to alternative approaches that may improve operational efficiency and cost management.