ATTACHMENT B - TECHNICAL SPECIFICATIONS Thompsons Mills Electrical and Fire Risk Reduction Project.pdf

Guard House Rehabilitation – Phase 1

Contract Number: #12488

Oregon Parks and Recreation

Department

TECHNICAL SPECIFICATIONS

For at

Thompson’s Mills State Heritage Site Project Number: #33170

November 2024

Prepared by:

Oregon Parks and Recreation Department

725 Summer St NW, Ste. C

Salem, OR 97301

And

Interface Engineering

100 SW Main Street, Ste. 1600

Portland, OR 97204

Thompson’s Mill’s

Electrical and Fire Risk Reduction

Project

OPRD - Thompson's Mill Permit/Bid Set Electrical Upgrades

TABLE OF CONTENTS 000110 - 2

SECTION 000110 - TABLE OF CONTENTS

Division 00 -- Procurement and Contracting Requirements

000110 - Table of Contents

Division 01 -- General Requirements

011100 - Summary of Work

012000 - Price and Payment Procedures

012500 - Substitution Procedure

012600 - Modification Procedures

013100 – Project Management and Coordination

013233 - Photographic Documentation

013300 - Submittals

013591 - Special Historic Procedures

014000 - Quality Requirements

014200 - Reference Standards and Definitions

015000 – Construction Facilities and Temporary Controls

015700 - Traffic Control

016000 - Material and Equipment

017419 – Construction Waste Management and Disposal

Division 02 -- Existing Conditions

024100 - Selective Demolition

024296 - Historic Removal and Dismantling

Division 09 -- Finishes

099113 - Painting

Division 26 -- Electrical

26 00 00 Electrical Basic Requirements

26 05 09 Equipment Wiring

26 05 19 Low-Voltage Electrical Power Conductors and Cables

26 05 26 Grounding and Bonding for Electrical Systems

26 05 29 Hangers and Supports for Electrical Systems and Equipment

26 05 33 Raceways

26 05 34 Boxes

26 05 53 Identification for Electrical Systems

26 05 73 Electrical Distribution System Studies

26 08 05 Electrical Acceptance Testing

26 24 13 Switchboards

26 24 16 Panelboards

26 27 13 Electrical Metering

26 27 26 Wiring Devices

26 28 00 Overcurrent Protective Devices

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TABLE OF CONTENTS 000110 - 3

26 28 16 Enclosed Switches and Circuit Breakers

26 33 23 Central Battery Equipment

26 43 00 Surge Protective Devices

Division 28 – Electronic Safety and Security

28 00 01 Electronic Safety Basic Requirements

28 31 00 Fire Detection and Alarm

END OF SECTION

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SECTION 011100 - SUMMARY OF WORK

PART 1 – GENERAL

1.1 SUMMARY

A. Requirements of the “State of Oregon General Conditions for Public Improvement

Contracts” January 1, 2012 edition as amended by 10325 Exhibit 7, Supplemental

General Conditions apply to the Technical Specification and Plans for this Project.

1.2 DESCRIPTION OF WORK

Thompson’s Mills State Heritage Site includes the last remaining water-powered flour mill in Oregon. The site is a unique survivor of history, chronicling 160 years of rural life and honoring the owners who continuously adapted the property to serve the changing world around it.

This project is a corrective action to reduce and remove electrical circuits and services throughout the mill for safety and reduction of fire hazards.

A. The Work shall be as shown on the Plans and as specified herein at the following location(s):

1. Thompson’s Mills State Heritage Site

B. Contractor shall furnish all permits, labor, equipment, tools, supervision, materials and incidentals required to complete the Work in accordance with the Plans, Specifications and terms of the Contract. Also refer to the Contract Documents for additional requirements and information. Work includes, but is not limited to, the following:

1. Mobilization/Overhead.

2. Removal of electrical equipment and circuitry.

3. Installation of new electrical equipment and circuitry.

Work may include these areas by additive alternates to the base work:

4. None.

C. Specific items furnished by Owner:

1. None.

D. Project is for the Oregon Parks and Recreation Department (“OPRD”), herein referred to as Owner.

E. The Owner’s Authorized Representative, herein referred to as Project Manager is:

Brian McBeth, Historic Architecture Project Manager

Oregon Parks & Recreation Department 725 Summer St NE, Ste. C

Salem, OR 97301

(971) 374-3073

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1.03 CONSTRUCTION STAKEOUT

A. The Contractor is solely responsible for laying out the Work from the information shown on the Plans and the approved submittals, and no additional stakeout will be provided by the

Owner.

1.04 SPECIFICATION LANGUAGE

A. Portions of the Specifications are written in imperative and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise. The words “shall be” shall be included by inference where a colon (:) is used within sentences or phrases. Example: Aggregate: ASTM C33.

PART 2 – MATERIALS (not applicable)

PART 3 – EXECUTION (not applicable)

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SECTION 012000 – PRICE AND PAYMENT PROCEDURES 6

SECTION 012000 - PRICE AND PAYMENT PROCEDURES

1.01 DESCRIPTION

A. All Payments shall be as provided in the State of Oregon General Conditions for

Public Improvement Contracts.

B. If no item exists for a portion of the Work, include the costs in a related Item.

C. No separate payment will be made for any item that is not specifically set forth in the

Solicitation, and all costs therefore shall be included in the prices named in the Solicitation for the various appurtenant items of Work.

D. Quantities listed in the Contract Document do not govern final payment. Payments to the

Contractor will be made only for actual quantities of Contract items performed in accordance with terms of the Contract and for items of Work actually performed under

Change Orders.

E. Indirect costs, such as supervision and overhead, profit, and the General Conditions specified in the Contract, all shall be allocated to each item as applicable for Work defined in the item. No separate payment will be made to the Contractor for these items.

F. Payments shall include full compensation for all labor, equipment, and materials necessary to perform the specified Work.

G. Partial payments to be made under the Contract shall be based on the percent of Work complete as approved by the Project Manager according to the State of Oregon General

Conditions for Public Improvement Contracts.

1.02 ITEM MEASUREMENT AND PAYMENT

NOTE: See the Contract Documents. Payment shall include full compensation for all labor, equipment, materials and incidentals needed to accomplish the Work as shown and described in the Contract Documents.

A. BASE BID ITEMS:

1. Mobilization/Overhead:

• Work shall include full compensation for all labor, equipment and materials necessary to for the specified Work off-site, including:

o Prepare and submit all Submittals, including all Contractor

Plans, Engineering Calculations and Details, Shop Drawings, Preliminary schedules, and Material samples.

o Obtain permits, and all other administrative project preparation

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SECTION 012000 – PRICE AND PAYMENT PROCEDURES 7

before work begins.

o All insurance, payment and performance bonds, materials and personnel assigned as office overhead, office facilities and personnel not otherwise reported with on-site BOLI Certified

Payroll Reporting Forms.

o All project profit, markups on materials and subcontract labor, and all costs not associated with the other areas of indicated bid items.

• Payment for Mobilization/Overhead shall be made on a lump sum basis. The amount to be allowed for Mobilization/Overhead in the partial payments to be made under the Contract will be as follows:

a. Up to 50% of the total amount bid for Mobilization/Overhead shall be paid out by request in proportion to the Construction Schedule and

Schedule of Values.

b. Upon completion of all Work on the Project, payment of the amount bid for Mobilization/Overhead minus amounts already paid, will be paid.

c. The above schedule of progress payments for Mobilization shall not limit or preclude progress payments otherwise provided by the Contract.

2. Removal of electrical equipment and circuitry:

A. Measurement for removal of electrical equipment and circuitry shall be made on a

Lump Sum basis.

B. Work shall include full compensation for all labor, equipment and materials necessary to perform the specified Work, including:

• Dismantling and salvage (to Owner) of decorative, safety, security, and devices otherwise not intended for reinstallation.

• Removal and disposal of wiring, conduit, boxes, etc.

• Hauling and disposal of any/all hazardous materials encountered in electrical devices.

C. Work shall also include full compensation for all preparatory, selective demolition, framing and other support work as needed to complete the specified work not included in other Sections. This includes scaffolding, or other means of access to work areas.

D. All material lying outside the above stated limits which is damaged as a result of the Contractor’s operations shall be repaired to the satisfaction of the Owner, at the Contractor’s expense.

3. Installation of new electrical equipment and circuitry:

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SECTION 012000 – PRICE AND PAYMENT PROCEDURES 8

A. Measurement for Installation of new electrical equipment and circuitry, and associated labor or material shall be made on a lump sum basis.

B. Work shall include full compensation for all labor, equipment and materials necessary to perform the specified Work, including:

• Installation of new services, panels, equipment, conduit and wiring for all circuits shown in the contract documents.

C. Work shall also include full compensation for all miscellaneous carpentry work, or other support work as needed to complete the specified work. This includes all collection of debris, hauling, and disposal of waste in appropriate methods with documentation.

D. All material lying outside the above stated limits which is damaged as a result of the Contractor’s operations shall be repaired to the satisfaction of the Owner, at the Contractor’s expense.

B. OPTIONAL ADDITIONAL ITEMS:

4. None.

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SECTION 012500 – SUBSTITUTION PROCEDURES 9

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. Drawings, General and Supplementary Conditions, and other Specification Sections, apply to this Section.

1.02 SUMMARY

A. After the Notice to Proceed has been issued, Owner will consider written requests for substitutions of materials, equipment, methods of construction, processes, products, or other items.

B. This section includes administrative and procedural requirements for substitutions.

C. Related Requirements:

1. Section 012600 - Modification Procedures

2. Section 013300 - Submittals

3. Section 016000 - Material and Equipment

1.03 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.04 REQUESTS FOR SUBSTITUTION

A. Contractor shall submit requests sufficiently in advance to avoid delay of the Work and shall process requests for material substitutions in a timely manner.

B. Substitutions and/or options will not be considered if they are indicated or implied on shop drawings or project data submittals without a formal request submitted in accordance with this section.

C. Procedure:

1. Contractor shall submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification

Section number and title and Drawing numbers and titles.

2. Substitution Request Form: Use CSI Form 13.1A or Contractor supplied form with identical information requirements, or form supplied from Owner by request. Use numbering system as outlined in Submittals section.

3. Documentation: Show compliance with requirements for substitutions and the

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SECTION 012500 – SUBSTITUTION PROCEDURES 10

following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to any construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification

Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the

Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall contract period. If specified product or method of construction cannot be provided within the contract period, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

4. In making a request for substitution, or in using an approved substitute item, Contractor represents:

a. Contractor has personally investigated proposed product or method, and has determined that it is equal or superior in all respects to that specified and that it shall perform the function for which it is intended.

b. Contractor shall provide the same guarantee for the substitute item as for the product or method specified.

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SECTION 012500 – SUBSTITUTION PROCEDURES 11

c. Contractor shall coordinate installation of the approved substitution into the Work, to include building modifications if necessary, making such changes as may be required for the Work to be complete in all aspects.

d. Contractor waives all claims for additional costs related to the substitution which subsequently become apparent.

1.05 OWNER’S ACTION

A. If necessary, Owner will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Owner will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

1. Forms of Acceptance: Change Order, or Construction Change Directive.

2. Use products specified if Owner does not issue a decision on use of a proposed substitution within time allocated.

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION (NOT APPLICABLE)

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SECTION 012600 - MODIFICATION PROCEDURES 12

SECTION 012600 - MODIFICATION PROCEDURES

1.01 SUMMARY

A. Section Includes: Administrative requirements for Requests for Information (“RFI”) and Proposal Requests (“PR”).

B. Prior to execution of a Change Order (“CO”), the following documents shall be submitted as indicated.

1.02 REQUEST FOR INFORMATION (“RFI”)

A. General:

1. RFI's are requests for information originated, prepared and submitted by the

Contractor to the Project Manager only when the Contractor is unable to determine from the Contract Documents, the material, process, system or Work to be installed. The Contractor will endeavor to keep the number of RFI’s to a minimum.

For critical or emergency items, contact Project Manager at once.

2. In the event the Contractor believes that a clarification by the Project Manager results in additional cost or time, the Contractor shall not proceed with the Work indicated by the RFI until the Project Manager provides an approved copy of the

RFI to the Contractor or until a Proposal Request is fully-executed. A Change

Order will be processed to include this type of change.

3. Submit RFI’s on form provided by Project Manager.

4. Number RFI's sequentially; include date submitted.

5. Identify Project, pertinent Plan sheet, detail number, and Specification Section.

6. Specifically identify time response information as required to avoid impact on

Construction Schedule or Cost. Project Manager shall endeavor to respond to proper RFI’s within 7 Days, if possible.

B. RFI’s shall include written and graphic solutions proposed by Contractor. Project

Manager will determine if Contractor’s proposal is in accordance with Contract

Documents and design intent of Project.

1. Contractor's failure to make a reasonable effort to propose realistic solution may result in RFI's being returned with no action.

2. RFI's that request information that is clearly shown in the Contract Documents will be considered frivolous/improper and will be returned with no action.

C. Contractor to maintain current and accurate RFI Log.

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SECTION 012600 - MODIFICATION PROCEDURES 13

1.03 PROPOSAL REQUEST (“PR”)

1. Contractor shall provide quotations for extra Work or changes in Work when requested by the Project Manager, on a Proposal Request form to be provided by the Project Manager.

2. Contractor shall provide a detailed itemization of the costs to the degree necessary for evaluation by the Project Manager and shall indicate if a change in the Contract

Time is warranted.

B. Contractor to maintain current and accurate Proposal Request log.

C. A Proposal Request shall not be interpreted as an authorization to proceed with extra or changed Work. Contractor shall not proceed with the Work indicated in the

Proposal Request until the Project Manager provides a fully-executed copy. A Change

Order will be processed to include approved Proposal Requests.

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SECTION 013100 – PROJECT MANAGEMENT AND COORDINATION

A. This Section includes administrative and supervisory requirements necessary for coordinating construction operations including, but not necessary limited to, the following:

1. Coordination and project conditions

2. Administrative procedures

3. General coordination provisions

4. Cleaning and protection

5. Preconstruction meeting

6. Progress meetings

1.02 COORDINATION AND PROJECT CONDITIONS

A. Coordinate construction operations included in various sections of these Specifications to assure efficient and orderly installation of each part of the Work. Coordinate construction operations included under different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in the sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to assure maximum accessibility for required maintenance, service and repair.

3. Make provisions to accommodate items scheduled for later installation.

1.03 ADMINISTRATIVE PROCEDURES

A. Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and assure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of schedules

2. Installation and removal of temporary facilities

3. Delivery and processing of submittals

4. Progress meetings

5. Project closeout activities

B. Conservation: Coordination construction operations to assure that operations are carried out with consideration given to conservation of energy, water, and materials.

1.04 GENERAL COORDINATION PROVISIONS

A. Inspections of Conditions: Require the Installer of each major component to inspect both

Electrical Upgrades the substrate and conditions under which Work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

B. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

C. Manufacturer’s Instructions: Comply with manufacturer’s installation instructions and recommendations, to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in Contract Documents.

D. Inspect materials or equipment immediately upon delivery and again prior to installation.

Reject damaged and defective items.

E. Provide attachment and connection devices and methods necessary for securing Work.

Secure Work true to line and level, and out-of-wind. Allow for expansion and building movement.

F. Visual Effects: Provide uniform joint widths in exposed Work. Arrange joints in exposed

Work to obtain the best visual effect. Refer questionable choices to the Project Manager for final decision.

G. Recheck measurements and dimensions, before starting each installation.

H. Install each component during site environmental conditions that will ensure the best possible results. Isolate each part of the completed construction from incompatible material as necessary to prevent deterioration.

1.05 PRE-CONSTRUCTION CONFERENCE

A. Project Manager will schedule and run the pre-construction meeting after the Notice to Proceed.

B. Attendance Required: Project Manager, Project Architect, Project Engineer, Contractor, and major subcontractors.

1.06 PROGRESS MEETINGS

A. Contractor will conduct progress meetings at the project site a minimum of once a week.

Develop a meeting schedule around the necessary on-site inspections required by mockups, field samples and submittals.

1. Contractor to provide tentative schedule of progress meetings along with the initial required submittals at the pre-construction meeting. Notify Project Manager of changes to these scheduled meeting dates.

2. Coordinate dates of meetings with preparation of the payment request.

3. The Contractor shall take and distribute minutes.

B. Attendees:

1. In addition to the Project Manager, Project Architect, Project Engineer, and

Contractor, each subcontractor, supplier, or other entity concerned with current

Electrical Upgrades progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

2. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

C. Agenda:

1. Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the project.

2. Contractor’s Construction Schedule: Review progress since the last meeting. Determine where each activity is in relation to the Contractor’s Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

3. Review the present and future needs of each entity present

D. Reporting:

1. No later than 6 days after each meeting, distribute minutes of the meeting, to each party present and to parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report.

2. Schedule Updating: Review the Contractor’s Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized.

Issue the revised schedule concurrently with the report from each meeting.

PART 2: PRODUCTS (not-applicable)

PART 3: EXECUTION (not-applicable)

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SECTION 013233 - PHOTOGRAPHIC DOCUMENTATION 17

SECTION 013233 - PHOTOGRAPHIC DOCUMENTATION

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for the following:

1. Preconstruction photographs.

2. Additional Photographs

3. Related Sections include the following:

a. Section 024296 - Historic Removal and Dismantling

1.2 SUBMITTALS

A. Construction Photographs: Submit one digital copy of each photographic view within seven days of taking photographs.

1. Minimum Format: JPEG file format. Minimum 240 kilobyte, 1024x768 pixels minimum. No maximum size specified.

• Preferred: Provide images in uncompressed TIFF format if available (JPEG is acceptable), produced by a digital camera with minimum sensor size of 8.0 megapixels, and at an image resolution of not less than 1024 by 768 pixels.

2. Identification: Sort photos into file folders titled to describe subject matter. Include text document that describes:

a. Name of Project.

b. Name of Contractor or Subcontractor.

c. Date photograph was taken if not date stamped by camera.

d. Area of Project and work being performed.

PART 2 -PRODUCTS (not applicable)

PART 3 - EXECUTION

3.1 CONSTRUCTION PHOTOGRAPHS

A. General: Take photographs using the maximum range of depth of field, and that are in focus, to clearly show the Work. Photographs with blurry or out-of-focus areas will not be accepted.

1. Maintain key plan with each set of construction photographs that identifies each photographic location.

a. Digital Images: Submit digital images exactly as originally recorded in the digital camera, without alteration, manipulation, editing, or modifications

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SECTION 013233 - PHOTOGRAPHIC DOCUMENTATION 18

using image- editing software.

1) Date and Time: Include date and time in filename for each image if not recorded in file data by camera.

2. Preconstruction Photographs:

1. Before commencement of demolition/deconstruction and starting construction, take color, digital photographs of Project site and surrounding properties, including existing items to remain during construction, from different vantage points, as directed by Project Manager.

3. Additional Photographs:

1. Project Manager may issue requests for additional photographs, in addition to periodic photographs specified.

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SECTION 013300 – SUBMITTALS 19

SECTION 013300 – SUBMITTALS

A. This Section specifies transmittal instructions, the number of copies of Contractor submittals to be provided, and distribution of those submittals as required in the State of

Oregon General Conditions for Public Improvement Contracts.

PART 3 – EXECUTION

3.01 SUBMITTALS

1. For each required submittal, the Contractor shall submit One (1) Electronic copy of all the required information, not less than fourteen (14) Days prior to purchase and/or installation. The Submittal will be reviewed and returned to the Contractor.

2. Submittals shall be accompanied by Submittal/Transmittal Form. A separate form shall be used for each specific item, class of material, equipment, and items specified in separate, discrete sections for which the submittal is required. Submittals for various items shall be made with a single form when the items taken together constitute a manufacturer’s package, or are so functionally related that expediency indicates checking or review of the group or package as a whole.

3. A unique number, sequentially assigned, shall be noted on the Submittal/Transmittal

Form accompanying each item submitted. Original submittal numbers shall have the following format: “XXXXX”; where “XXXXX” is the sequential number assigned by the Contractor. Resubmittals shall have the following format: “XXXXX-Y”; where

“XXXXX” is the originally assigned submittal number and “Y” is a sequential letter assigned for resubmittals, i.e., A, B or C being the 1st, 2nd and 3rd resubmittals, respectively. Submittal 25B, for example, is the second resubmittal of Submittal 25.

B. Deviation from Contract: Submit a request for substitution for deviations from the

Specifications or Plans. Include the reason for the deviation and cost differential for the deviation. Deviations from the Contract shall be authorized by written change order only.

C. Submittal Completeness: Submittals which do not have all the information required to be submitted are not acceptable and will be returned without review.

D. The Project Manager reserves the right to ask for submittals that are not referenced in this document.

3.02 REVIEW PROCEDURE

A. The Project Manager will review the Submittal and return it to the Contractor. The

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SECTION 013300 – SUBMITTALS 20

returned material will consist of One (1) marked-up electronic copy of the Submittal.

The returned Submittal will indicate one of the following actions:

1. If the review indicates the material, equipment or work method is in general conformance with the Plans/Specifications, the submittal shall be marked “Approved.”

In this event, the Contractor may begin to incorporate the material/equipment/work method covered in the submittal.

2. If the review indicates the submittal is insufficient or that limited corrections are required, the submittal copies may be marked “Approved as Noted.” The Contractor may begin to implement the work method or incorporate materials/comments covered in the

Submittal in accordance with the corrections/comments noted.

3. If the review reveals the submittal is insufficient or contains incorrect data and the comments require revision and resubmittal, the submittal copies shall be marked “Not

Approved, Resubmit.” In this case, the Contractor shall not then undertake Work covered by this Submittal until the Submittal has been revised, resubmitted and returned to the Contractor with a marking of “Approved” or “Approved as noted.”

4. If the review reveals the material, equipment, or Work does not require Submittal, then the submitted copies shall be marked “Review Not Required Per Contract Documents.”

In this event, the Contractor may begin to incorporate the material/equipment/Work covered by the Submittal and no further action is required.

3.03 EFFECT OF REVIEW OF CONTRACTOR’S SUBMITTALS

A. A mark of “Approved” or “Approved as Noted” shall mean the Project Manager has no objection to the Contractor, upon the Contractor’s own responsibility, using the plan or method of work proposed, or providing the materials or equipment proposed.

B. The Contractor shall furnish to the Project Manager the following items for equipment, articles and materials incorporated in the Work:

1. Submittals for items identified in individual Specification sections.

2. Manufacturer’s special tools and special accessories normally furnished by the manufacturer and which, by their specific nature and special design, are suited for convenient and expeditious adjustment, maintenance and repair.

3. Installation instructions, parts lists; routine preventative maintenance and operation manuals; corrective maintenance instructions; Plans and other like data pertinent for maintenance and repair.

4. Manufacturer’s and dealer’s warranty and guarantee which are normally available to purchasers. Such warranties and guarantees shall be made effective to the Owner as the purchaser.

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SECTION 013591 - SPECIAL HISTORIC PROCEDURES 21

SECTION 013591 - SPECIAL HISTORIC PROCEDURES

1.01 PROJECT HISTORIC STATUS

A. This project site is listed in the National Register of Historic Places.

B. All Work shall conform to the Secretary of the Interior’s Standards for Treatment of

Historic Properties (38 CFR).

C. All work must also comply with Oregon Revised Statute (ORS) 358.653 Protection of

Publicly Owned Historic Properties.

1.02 RELATED REQUIREMENTS

A. Section 024296 – Historic Removal and Dismantling

1.03 TEMPORARY PROTECTION OF HISTORIC FABRIC

A. Important historic interior and exterior elements may be exposed to potentially damaging conditions throughout the Project. Extra protection measures MUST be used by the

Contractor to ensure that the existing historic materials are not damaged.

B. No smoking is allowed at the Project site or on any State Park Property.

B. Obtain Project Manager’s approval before implementing temporary protection measures.

C. Submit a Temporary Protection Plan:

1. The Contractor shall make a written plan, for the Project Manager’s approval, describing in detail the method of protective measures they intend to use in working on, and providing temporary protection. Include the following information:

a. Description of Work or procedures to be performed for the following:

1) Site and landscape including, but not limited to, Contractor’s staging area, historic walkways, and native plants.

2) Architectural features and finishes including, but not limited to, floors, walls, doorways, doors, hardware, windows, ceilings, both interior and exterior.

3) Fire Protection

i. Reference National Fire Protection Association Document NFPA 241:

Safeguarding Building Construction and Demolition Operations.

ii. Reference National Fire Protection Association Document NFPA 914:

Rehabilitation and Adaptive Reuse of Historic Structures.

4) Equipment and its use for temporary heat, if applicable.

5) The use of open flame cutting, welding, and soldering equipment is not permitted.

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SECTION 013591 - SPECIAL HISTORIC PROCEDURES 22

2. The Project Manager reserves the right to reject all or part of the Contractor’s proposed plan, on the following basis:

a. Not conforming to the Plans and Specifications or the overall intent of this Project.

b. Not conforming to the recommended treatments as outlined in the Secretary of the Interior’s Standards for the Treatment of Historic Properties.

c. Too intrusive or destructive to the remaining historic fabric.

d. Proposed procedures are inherently unsafe.

e. Proposed procedures are unlikely to produce the high level of craftsmanship required.

f. Contractor’s written proposal lacks sufficient detail to be properly evaluated.

3. Should the Contractor’s proposal be rejected by the Project Manager, the Contractor shall resubmit a new or modified proposal, fully addressing the Project Manager’s concerns. No Work shall proceed until the Contractor’s proposed methods and procedures are fully agreed to and approved by the Project Manager.

4. Submit proposed plan to the Project Manager not less than two (2) working

Days prior to the scheduled preconstruction conference.

5. Proposal need only address those items which apply to the Contractor’s construction plan. Any of the listed items that do not apply can be referenced simply as N/A.

PART 2 – MATERIALS

2.01 MATERIALS

A. Use materials for temporary protection that will not mar, stain, and physically or chemically damage or alter historic materials or finishes.

2.02 PROJECT RECORDS AND DOCUMENTATION

A. Keep accurate records and document the Work throughout this Project. Ongoing photo and descriptive documentation is a requirement under this Contract. Photo documentation shall clearly show the location of all historic fabric that is altered, repaired or replaced. General documentation procedures may be as follows:

1. Photo Documentation:

a. Photograph prior to disturbing.

b. Photograph as needed during the removal process. The number of photos required is directly dependent upon the uniqueness of the feature, complexity of the Work, and/or the difficulties encountered.

c. The use of digital cameras is authorized.

d. Make copies of all photographs available to Owner for their exclusive use. Digital copies are acceptable. See SECTION 013233 - PHOTOGRAPHIC

DOCUMENTATION for more information.

2. Descriptive Records:

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a. The purpose of maintaining written records is to show, illustrate, or describe historic fabric, items, materials, facilities, features, styles and workmanship relating to a bygone era. Present or future historians must be able to evaluate, interpret, replicate, or restore all or portions of this structure and/or changes made to portions thereof.

b. Maintain a detailed written log describing all Work performed, difficulties encountered, and problems resolved as such relate to the historic fabric. Included shall be descriptions of existing construction details, type of materials, fasteners and methods employed in the historic construction and to what extent changes were made.

c. Maintain records in an approved file system at the jobsite and make such available to construction personnel and Owner. These records may be in digital format.

3. At final acceptance, provide all records to the Owner assembled in the following format:

a. Legible descriptive records, sketches and drawings shall be filed in three-ring binders or approved filing/organizing system. File in a logical chronological manner, consistent with the order of actual Work performed. Provide index for location of records within the filing system.

b. Digital photographs shall be downloaded onto a CD or flash drive or other acceptable media, and be preceded by a complete index of photos contained on each drive. Additionally, a hard copy of each index shall be placed with the storage medium and a stick-on label placed on the outside of each jacket, identifying the contents of each CD or flash drive (if applicable). See SECTION 013233 -

PHOTOGRAPHIC DOCUMENTATION for additional information.

3.01 SPECIAL PROJECT CONSIDERATIONS

A. Do not disturb sound, original material which is in place or is found at the site, unless specific agreements between the Owner and Contractor have been reached. Before beginning each area of Work, examine with the Project Manager each area to determine which items, features and materials are to be retained and protected. Carefully remove, label, document, catalog and safely store original elements that are required to be retained, reinstalled, reused or be placed into long term archival storage.

B. Special Historic Qualifications of Personnel performing work. See Section 024296 –

Historic Removal and Dismantling.

3.02 PROTECTIVE MEASURES

A. Follow approved Temporary Protection Plan.

B. General Historic Fabric:

1. If damage occurs, such Work shall immediately cease. Contractor shall immediately report damage to Project Manager in writing (describing who, what, when, where, why, how, etc.) and await further instructions.

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2. Scaffolding shall not be mechanically attached to the building (exterior or interior).

3.03 SPECIAL DEMOLITION PROCEDURES

A. Exercise extreme care in removing historic elements and materials of any kind attached to historic elements that are indicated to remain. Proceed as follows:

1. Unbolt bolted connections.

2. Unscrew screw connections.

3. Do not pry apart members whose finish will be damaged by chipping, scratching, crazing or cracking, or whose structural and/or historic integrity will thereby be impaired.

4. Do not remove nails from the finished or exposed side of woodwork. Drive nails through or pull from the back-side such that the nail head does not splinter the finished face.

5. When prying cannot be avoided, protect finished surfaces and materials scheduled to remain or be reinstalled. Use sacrificial wood blocks, surface protection such as protective carpeting or other approved means agreed to by the Project Manager.

6. Throughout the facility, use non-invasive/non-destructive methods. The Owner realizes, however, that certain aggressive methods may need to be employed to complete the

Work. All aggressive methods must be approved by the Project Manager in advance.

The Project Manager reserves the right to reject inappropriate methods not in conformance with accepted and recognized historic preservation/rehabilitation standards.

7. When invasive and aggressive methods are unavoidable and fully agreed to by the

Project Manager, the Contractor shall submit, for the Project Manager’s approval, proposed methods for repairing and/or mitigating such damage.

8. When conflicts arise regarding what may constitute appropriate methods, the

Specifications shall prevail.

3.04 HISTORIC DISCOVERIES

A. In the event that features, materials or artifacts (either historic or pre-historic), are uncovered or discovered during the execution of above-ground or below ground Work, notify the Project Manager immediately. The following procedures will be instituted:

1. Project Manager will issue a verbal Work suspension directing the Contractor to cease all construction operations at the location of a potential historic discovery, to allow the

Project Manager to evaluate the significance of the find. A written Work suspension order will be issued within one business day of the verbal Work suspension order.

2. Such Work suspension will be effective until such time as the Project Manager and other qualified personnel can evaluate the potential historic discovery for their significance. Any Work suspension direction will contain the following:

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a. A clear description of the Work to be suspended.

b. Any instructions regarding issuance of further orders by the Contractor for material services.

c. Specific direction to the Contractor to minimize the Work suspension costs (i.e., Work elsewhere while find is being evaluated).

d. Estimated duration of the temporary suspension.

3. If the Project Manager determines the historic discovery requires further review and/or action, Project Manager may extend the duration of the Work suspension order in writing.

4. Equitable adjustment of the construction Contract time will be made for temporarily suspended Work in accordance with the General Conditions.

3.05 INSPECTION FOR TEMPORARY PROTECTION OF HISTORIC FABRIC

A. Review all temporary protection Work on Site with Project Manager prior to proceeding with restoration Work.

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SECTION 014000 - QUALITY REQUIREMENTS

1.01 SECTION INCLUDES

A. References and standards.

B. Mock-ups.

C. Control of installation.

D. Testing and inspection services.

E. Manufacturers' field services.

1.02 RELATED REQUIREMENTS

A. Section 013300 - Submittals

B. Section 016000 – Material and Equipment

1.03 REFERENCE STANDARDS

A. ASTM C 1021 - Standard Practice for Laboratories Engaged in Testing of Building

Sealants; 2008.

B. ASTM C 1077 - Standard Practice for Laboratories Testing Concrete and Concrete

Aggregates for Use in Construction and Criteria for Laboratory Evaluation.

C. ASTM E 329 - Standard Specification for Agencies Engaged Construction Inspection and/or Testing.

D. ASTM E 543 - Standard Specification for Agencies Performing Nondestructive Testing.

1.04 SUBMITTALS

A. Design Data: Submit one copy of Design Data to Owner.

B. Test Reports: After each test/inspection, promptly submit reports to Owner by email.

Submit a final summary Test Report at the end of the project.

C. Certificates: When specified in individual specification sections, submit certification by the manufacturer and Contractor or installation/application subcontractor to Owner in quantities specified for Product Data.

1. Indicate material or product conforms to or exceeds specified requirements.

Submit supporting reference data, affidavits, and certifications as appropriate.

2. Certificates may be recent or previous test results on material or product but must be acceptable to Owner.

D. Manufacturer's Instructions: When specified in individual specification sections, submit printed instructions for delivery, storage, assembly, installation, start-up, adjusting, and finishing, to Owner. Indicate special procedures, perimeter conditions requiring special attention, and special environmental criteria required for application or installation.

E. Manufacturer's Field Reports: Submit Manufacturer’s Field Reports to Owner.

1. Submit report(s) in duplicate within 30 days of observation for products that require Manufacturer’s inspection, certification or observation for product warranty.

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1.05 REFERENCES AND STANDARDS

A. For products and workmanship specified by reference to a document or documents not included in the Contract Documents, also referred to as Reference Standards, comply with requirements of the Reference Standard, except when more rigid requirements are specified or are required by applicable codes.

B. Conform to Reference Standard as of the date of Contract Execution, except where a specific date is established by applicable code.

C. Obtain copies of Reference Standards where required by product specification Sections.

D. Should specified Reference Standards conflict with the Contract Documents, request clarification from Owner before proceeding.

E. Any information regarding contractual relationships, duties, or responsibilities in a

Reference Standard does is not applicable and does not alter the requirements found in the Contract Documents.

1.06 TESTING AND INSPECTION AGENCIES

A. Owner is responsible for contracting and paying for the services of an independent testing and inspection agency to perform specified testing, as defined in the structural notes on the structural drawings or in these specifications.

B. As indicated in individual specification Sections, Owner or Contractor shall contract and pay for services of an Independent Testing and Inspection Agency to perform other specified testing.

C. Results of Independent Testing or Inspection in no way relieves Contractor of obligation to perform Work in accordance with requirements of Contract Documents.

D. Contractor’s Independent Testing and Inspection Agency must comply with the following:

1. Testing Agency: Comply with requirements of ASTM E 329, ASTM E 543, ASTM C 1021, ASTM C 1077, and ASTM C 1093.

2. Inspection Agency: Comply with requirements of ASTM D3740 and ASTM E329.

PART 2 - PRODUCTS (not applicable)

3.01 CONTROL OF INSTALLATION

A. Monitor quality control over suppliers, manufacturers, products, services, site conditions, and workmanship, to produce Work of specified quality.

B. Comply with manufacturers' instructions, including each step in sequence.

C. Should manufacturers' instructions conflict with Contract Documents, request clarification from Owner before proceeding

D. Comply with specified standards as minimum quality for the Work except where more stringent tolerances, codes, or specified requirements indicate higher standards or more precise workmanship.

E. Have Work performed by persons qualified to produce required and specified quality.

F. Verify that field measurements are as indicated on shop drawings or as instructed

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by the manufacturer.

G. Secure products in place with positive anchorage devices designed and sized to withstand stresses, vibration, physical distortion, and disfigurement.

3.02 MOCK-UPS

A. Perform tests in accordance with the provisions identified in this Section and identified in the respective product specification Sections.

B. Assemble and erect specified items with specified attachment and anchorage devices, flashings, seals, and finishes.

C. Accepted mock-ups shall be a comparison standard for the remaining Work.

D. Where mock-up has been accepted by Owner and is specified in product specification

Sections to be removed, remove mock-up and clear area when directed to do so.

3.03 TESTING AND INSPECTION

A. Contractor shall require its Independent Testing Agency to:

1. Provide qualified personnel at site. Cooperate with Contractor in performance of services.

2. Perform specified sampling and testing of products in accordance with specified standards.

3. Ascertain compliance of materials and mixes with requirements of Contract Documents.

4. Promptly notify Contractor of observed irregularities or non-conformance of

Work or products.

5. Perform additional tests and inspections required by Contractor.

6. Timely submit reports of all tests/inspections specified to Contractor.

B. Limits on Testing/Inspection Agency Authority:

1. Agency may not release, revoke, alter, or enlarge on requirements of Contract

Documents.

2. Agency may not approve or accept any portion of the Work.

3. Agency may not assume any duties of Contractor.

4. Agency has no authority to stop the Work.

C. Contractor Responsibilities:

1. Deliver to agency at designated location, adequate samples of materials proposed to be used that require testing, along with proposed mix designs.

2. Cooperate with laboratory personnel and provide access to the Work and to manufacturers' facilities.

3. Provide incidental labor and facilities:

a. To provide access to Work to be tested/inspected.

b. To obtain and handle samples at the site or at source of Products to be tested/inspected.

c. To facilitate tests/inspections.

d. To provide storage and curing of test samples.

4. Notify laboratory 24 hours prior to expected time for operations requiring testing/inspection services.

5. Employ services of an independent qualified testing laboratory and pay for additional samples, tests, and inspections required by Contractor beyond specified requirements.

6. Arrange with Owner's agency and pay for additional samples, tests, and

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inspections required by Contractor beyond specified requirements.

7. Contractor will attend a pre-construction meeting with engineer, testing agency and the City of Portland Bureau of Development Services.

D. Engineer's Responsibilities

1. Develop the Special Inspection Program

2. Describe the Special Inspection program in the construction documents. This includes the description of the elements to be inspected.

3. Engineer will…