Attachment B - SOW_Lyons VAMC Elevators Repair Bldgs 6 and 53.docx

Emergency Elevator Replacement Buildings 6 and 53 Lyons VAMC Project No. 561A4-25-500

Project Scope of Work:

Passenger Elevators in buildings 6 and 53 are down and unable to be repaired due to age and availability of parts. This project is to upgrade and modernize the elevators in both patient buildings (6 and 53). Elevators included in the Scope of the projects are Building 6 P1 and Building 53 elevators S1, P1 and P2. Contractor is responsible to provide labor, materials and supervision to accomplish the following and meet agency and facility needs:

Building 6 P1:

Controllers - Furnish and install a new, non-proprietary and universally serviceable microprocessor based solid state selective collective control system. This system provides smooth acceleration and deceleration of the car. Provide an associated, non-proprietary drive for optimum motor control. The new system will contain all Fire Recall Features and Door Lock Monitoring as required by code.

Machine – Remove existing Machine and replace with new geared machine.

Car Operating Panel (COP) – Furnish and install new car operating panel. COP will include a series of push buttons numbered to correspond to the landings served. The panel will have an emergency stop switch, alarm button, fan and light switch, independent switch, emergency light, emergency phone and braille markings.

Hall Fixtures – Furnish and install new hall fixtures at all landings. Hall fixtures will have an up and down button at intermediate landings and a single button at the terminal landings. The Lobby landing will have a key switch for fire service operation. Hall fixtures will be installed at ADA compliant height.

Shaft Wiring – Furnish and install new shaft wiring from Mechanical room to Elevator Pit. Existing wiring will be removed and replaced with all new wiring for the proper operation of the equipment and shall meet all code requirements. All conductors are to be run in conduit or metal wire-way as required and shall be installed in an orderly manner. Flexible metal conduits may be used for short runs between equipment and risers. The existing conduits may be retained pending the condition. All wiring shall test free from short circuits or grounds and the resistance to ground.

Car Door Operator – Furnish and install new, non-proprietary, heavy duty door operator, header, track and hangers.

Interior Cab – Upgrade existing cab interior, if required furnish one set of custom-made protective padding per elevator.

Rope Gripper – Furnish and install new rope gripper according to codes. Including the addition of a secondary brake device to comply with current code and provide a backup brake system in the event that the primary brake system fails.

Landing Unit – Furnish and install a leveling system.

Traveling Cables – Furnish and install a new elevator traveling cable. Traveling cables are multi-conductor cables containing the necessary wires (plus 10% spares) to connect all devices on the elevator to the control system lighting and power circuits. These are heavy duty flexible conductors with a water-resistant covering. Cables will include a shielded pair for communication and a coaxial cable for future camera wiring. The cables will be hung by means of special spool type hangers and the terminal connections will be relieved from all strain. The hangers and the terminal boxes will be securely fastened to the car rail or to the building structure and to the elevator car frame.

Summary of Parts: Note this is not an all-inclusive list. For items marked retain or refurbish this is only a suggestion if the conditions allow and the item still meets current codes and regulatory compliance. Items that cannot be brought up to code or are past its useful life must be replaced with NEW and not retained or refurbished.

Machine Room and Hoistway

Elevator Controller x

Automatic Self Leveling x

Landing System x

Load Weighing System x

Hoist Cables x

Geared Machine with Rope Gripper x

Deflective Sheave x

Machine Room and Hoistway Wiring x

Traveling Cable x

Counterweight Guide Assemblies x

Hoistway Switches x

Elevator Car Equipment

Car Guide Assemblies x

Top of Car Inspection Station x

Car Interior and Fixtures

Car Operating Panel (C.O.P) x

Car Call Illuminated Pushbuttons x

Other Pushbuttons/Key Switches x

Alarm Pushbutton x

Door Open Pushbutton x

Door Close Pushbutton x

Emergency Stop Keyswitch x

Independent Service Keyswitch x

Cab Lighting Keyswitch x

Fan (2 Speed) Keyswitch x

Emergency Light Test Pushbutton x

Firefighter Service Panel x

Digital Car Position Indicator x

Emergency Hands Free Telephone x

Emergency Light Unit with Alarm Bell x

ADA Compliant Braille Labeling x

Cab Interior x

Car Door Equipment

Car Door Operator x

Door Panels (Car) x

Door Track, Header, and Hanger Assemblies x

Door Gibs x

Door Clutch with Zone Lock x

Infrared Door Protection System x

Hallway Fixtures

Hall Pushbutton Stations x

Illuminated Hall Call Pushbuttons x

Fire Service Phase I Keyswitches (at landings) x

Access Keyswitches (Top and Bottom Landings) x

Hallway Entrances and Door Equipment

Door Track, Header and Hanger Assemblies x

Door Closers x

Gibs x

Elevator Pit Equipment

Emergency Stop Switch x

Buffers x

Building 53 S1:

Controllers - Furnish and install a new, non-proprietary and universally serviceable collective control system. This system provides smooth acceleration and deceleration of the car. The new system will contain all Fire Recall Features and Door Lock Monitoring as required by code.

Car Operating Panel (COP) – Furnish and install new car operating panel. COP will include a series of push buttons numbered to correspond to the landings served. The panel will have an emergency stop switch, alarm button, fan and light switch, independent switch, emergency light, emergency phone and braille markings.

Hall Fixtures – Furnish and install new hall fixtures at all landings. Hall fixtures will have an up and down button at intermediate landings and a single button at the terminal landings. The Lobby landing will have a key switch for fire service operation. Hall fixtures will be installed at ADA compliant height.

Shaft Wiring – Furnish and install new shaft wiring, as necessary.

Car Door Operator – Furnish and install new, non-proprietary, heavy duty door operator, header, track and hangers.

Power Unit – Furnish and install new, non-proprietary, hydraulic tank which includes oil, valve, pump and motor.

Cab Interior – Provide mutually agreed upon new cab interior

Summary of Parts: Note this is not an all-inclusive list. For items marked retain or refurbish this is only a suggestion if the conditions allow and the item still meets current codes and regulatory compliance. Items that cannot be brought up to code or are past its useful life must be replaced with NEW and not retained or refurbished.

Machine Room and Hoistway

Elevator Controller x

Automatic Self Leveling x

Landing System x

Load Weighing System x

Hydraulic Power Unit x

Oil Cooler x

Machine Room and Hoistway Wiring x

Traveling Cable x

Hoistway Switches x

Elevator Car Equipment

Car Guide Assemblies x

Top of Car Inspection Station x

Car Interior and Fixtures

Car Operating Panel (C.O.P) x

Car Call Illuminated Pushbuttons x

Other Pushbuttons/Key Switches x

Alarm Pushbutton x

Door Open Pushbutton x

Door Close Pushbutton x

Emergency Stop Keyswitch x

Independent Service Keyswitch x

Cab Lighting Keyswitch x

Fan (2 Speed) Keyswitch x

Emergency Light Test Pushbutton x

Firefighter Service Panel x

Digital Car Position Indicator x

Emergency Hands Free Telephone x

Emergency Light Unit with Alarm Bell x

ADA Compliant Braille Labeling x

Cab Interior x

Car Door Equipment

Car Door Operator x

Door Panels (Car) x

Door Track, Header, and Hanger Assemblies x

Door Gibs x

Door Clutch with Zone Lock x

Infrared Door Protection System x

Hallway Fixtures

Hall Pushbutton Stations x

Illuminated Hall Call Pushbuttons x

Fire Service Phase I Keyswitches (at landings) x

Access Keyswitches (Top and Bottom Landings) x

Hallway Entrances and Door Equipment

Door Track, Header and Hanger Assemblies x

Pick-up Roller Assemblies x

Door Closers x

Gibs x

ADA Compliant Jamb Braille Plates x

Door Interlock Assemblies x

Elevator Pit Equipment

Emergency Stop Switch x

Buffers x

Building 53 P1 and P2:

Controllers - Furnish and install a new, non-proprietary and universally serviceable microprocessor based solid state selective collective control system. This system provides smooth acceleration and deceleration of the car. Provide an associated, non-proprietary Drive for optimum motor control. The new system will contain all Fire Recall Features and Door Lock Monitoring as required by code.

Machine – Remove existing Machine and replace with new geared machine.

Car Operating Panel (COP) – Furnish and install new car operating panel. COP will include a series of push buttons numbered to correspond to the landings served. The panel will have an emergency stop switch, alarm button, fan and light switch, independent switch, emergency light, emergency phone and braille markings.

Hall Fixtures – Furnish and install new hall fixtures at all landings. Hall fixtures will have an up and down button at intermediate landings and a single button at the terminal landings. The Lobby landing will have a key switch for fire service operation. Hall fixtures will be installed at ADA compliant height.

Shaft Wiring – Furnish and install new shaft wiring from Mechanical room to Elevator Pit. Existing wiring will be removed and replaced with all new wiring for the proper operation of the equipment and shall meet all code requirements. All conductors are to be run in conduit or metal wire-way as required and shall be installed in an orderly manner. Flexible metal conduit may be used for short runs between equipment and risers. The existing conduits may be retained pending the condition. All wiring shall test free from short circuits or grounds and the resistance to ground.

Car Door Operator – Furnish and install new, non-proprietary, heavy duty door operator, header, track and hangers.

Cab Interior – Provide new mutually agreed on cab interior.

Rope Gripper – Furnish and install new rope gripper according to codes. Including the addition of a secondary brake device to comply with current code and provide a backup brake system in the event that the primary brake system fails.

Landing Unit – Furnish and install a leveling system. Control boxes will be attached directly to the top of the elevator(s).

Traveling Cables – Furnish and install a new elevator traveling cable. Traveling cables are multi-conductor cables containing the necessary wires (plus 10% spares) to connect all devices on the elevator to the control system lighting and power circuits. These are heavy duty flexible conductors with a water-resistant covering. Cables will include a shielded pair for communication and a coaxial cable for future camera wiring. The cables will be hung by means of special spool type hangers and the terminal connections will be relieved from all strain. The hangers and the terminal boxes will be securely fastened to the car rail or to the building structure and to the elevator car frame.

Summary of Parts: Note this is not an all-inclusive list. For items marked retain or refurbish this is only a suggestion if the conditions allow and the item still meets current codes and regulatory compliance. Items that cannot be brought up to code or are past its useful life must be replaced with NEW and not retained or refurbished.

Machine Room and Hoistway

Elevator Controller x

Automatic Self Leveling x

Landing System x

Load Weighing System x

Hoist Cables x

Geared Machine with Rope Gripper x

Deflective Sheave x

Machine Room and Hoistway Wiring x

Traveling Cable x

Counterweight Guide Assemblies x

Hoistway Switches x

Elevator Car Equipment

Car Guide Assemblies x

Top of Car Inspection Station x

Car Interior and Fixtures

Car Operating Panel (C.O.P) x

Car Call Illuminated Pushbuttons x

Other Pushbuttons/Key Switches x

Alarm Pushbutton x

Door Open Pushbutton x

Door Close Pushbutton x

Emergency Stop Keyswitch x

Independent Service Keyswitch x

Cab Lighting Keyswitch x

Fan (2 Speed) Keyswitch x

Emergency Light Test Pushbutton x

Firefighter Service Panel x

Digital Car Position Indicator x

Emergency Hands Free Telephone x

Emergency Light Unit with Alarm Bell x

ADA Compliant Braille Labeling x

Cab Interior x

Car Door Equipment

Car Door Operator x

Door Panels (Car) x

Door Track, Header, and Hanger Assemblies x

Door Gibs x

Door Clutch with Zone Lock x

Infrared Door Protection System x

Hallway Fixtures

Hall Pushbutton Stations x

Illuminated Hall Call Pushbuttons x

Fire Service Phase I Keyswitches (at landings) x

Access Keyswitches (Top and Bottom Landings) x

Hallway Entrances and Door Equipment

Door Track, Header and Hanger Assemblies x

Door Closers x

Gibs x

Elevator Pit Equipment

Emergency Stop Switch x

Buffers x

Maintenance – Contractor shall provide full maintenance and operations service for the active elevators’ equipment during elevators’ upgrade project period, including repairs of all operating parts that may wear out or fail. All routine maintenance service and scheduled repairs shall be performed during Normal Business Hours. Contractor shall use their best efforts to conduct maintenance and repairs in a manner that minimizes disruption to medical center operations. All work shall be performed during Normal Business Hours.

Contractor shall have a 24/7 day answering service with a toll-free telephone number that can immediately dispatch service personnel if needed in case of an emergency.

Normal Business Hours shall mean 8:00 a.m. to 4:00 p.m., Monday through Friday, except for holidays.

General Notes:

· All parts MUST be non-proprietary and universally serviceable

· Contractor to comply with VA Elevator design manual, 2023

· Contractor to comply with NFPA 70, 2023

· Contractor to comply with NFPA 13, 2025

· Contractor to comply with NFPA 72, 2025

· Contractor to comply with NFPA 101, 2024

· Contractor to comply with IBC, 2024

· Contractor to comply with ASME

· Contractor to comply with OSHA and VA safety codes, Policies and directives.

· Contractor to comply with relevant and applicable codes and standards as pertains to VHA and Federal Facilities.

· Contractor shall use the attached specifications as minimum requirements.

· Contractor to exercise clean and safe workspace free of any hazards.

· ONLY new parts to be used

· Contractor must use certified personnel directly employed and supervised by the Contractor to perform the covered work

· A third-party commissioning is to test, certify and document compliance with VA requirements and all other applicable codes.

· Contractor MUST submit cut sheets and specifications of all materials and equipment to the VA for review and approval prior to install to assure compliance with VA standards and codes.

Performance Period:

Each elevator shall not be shut down more than 13 weeks during upgrade.

Place of Performance / Place of Delivery:

The work will take place at 151 Knollcroft Road, Lyons, NJ 07939 Buildings 6 and 53.

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI): Government will provide available plans and reports upon request.

Training:

1. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

1. Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems.

1. Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training.

1. Successfully complete the appropriate VA privacy training and annually complete required privacy training; and

1. Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.]

The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

SPECIFICATIONS

Controllers MCE I Control with W12 Pulse Drives, or an approved equivalent, shall be configured for collective group operation with a dedicated group dispatcher. The system shall enable precise car acceleration and deceleration profiles for optimal ride quality. Drives must ensure accurate floor leveling to minimize trip hazards. Zero-speed braking shall be included to reduce mechanical stress on the elevator drive and brake assemblies. Controller package must be fully compliant with applicable codes, including all Fire Recall functions and Door Lock Monitoring requirements.

Landing Unit The system shall eliminate leveling issues and the elevator inadvertently skipping floors. The control box is to be attached directly to the top of the elevator.

Car Stations Car stations shall include a series of push buttons numbered to correspond to the landings served. The stations shall have an emergency stop switch, alarm button, fan and light switch, independent switch, emergency light, emergency phone and Braille markings. Car stations shall have an L.E.D. digital position indicator.

Hall Stations Hall stations shall have an up and down button at intermediate landings and a single button at the terminal landings. The Lobby landing shall have a key switch for fire service operation. Hall stations shall be installed at ADA compliant height.

Hall Lanterns Hall lanterns shall include CE Electronic digital displays above each entrance at all floors.

Governor Hollister Whitney or equal overspeed governor including a new governor cable and tension weight.

Traveling Cables Traveling cables are multi-conductor cables containing the necessary wires (plus 10% spares) to connect all devices on the elevator to the control system lighting and power circuits. These are heavy duty flexible conductors with a water-resistant covering. Cables will include a shielded pair for communication and a coaxial cable for future camera wiring. The cables will be hung by means of special spool type hangers and the terminal connections will be relieved from all strain. The hangers and the terminal boxes will be securely fastened to the car rail or to the building structure and to the elevator car frame.

Shaft Wiring Existing wiring to be removed and replaced with all new wiring for the proper operation of the equipment and shall meet all code requirements. All conductors are to be run in conduit or metal wire-way as required and shall be installed in an orderly manner. Flexible metal conduit may be used for short runs between equipment and risers. The existing conduits may be retained pending the condition. All wiring shall test free from short circuits or grounds and the resistance to ground.

Shaft Door Equipment Each hatchway door shall be equipped with an Underwriter’s approved electromechanical interlock so wired and connected as to prevent the operation of the elevator away from the landing unless all the doors are positively locked in the closed position. The interlocks shall also prevent the opening of any door until the car has reached a landing. Interlocks shall meet the requirements of the Municipal and State departments having jurisdiction.

Car Door Operator GAL MOVFR or equal heavy-duty door operator, header, track and hangers.

Rope Gripper Hollister Whitney or equal rope gripper safety device to be used to grip elevator suspension ropes to stop an elevator in the event of a mechanical or electrical failure. Device to comply with codes to prevent injuries in case the elevator over speeds in the up direction or if the elevator leaves the floor with the door open.

Interior Cab Design will be agreed upon by Owner as proposed by contractor. Cab shall include new recessed spot adjustable lighting, new wall panels covered in laminate, new ceiling, new vinyl flooring, new covering on return wall and transom. Contractor shall make all necessary modifications and add counterweights to obtain 40% compensation. Handrails to be provided and compliant with ADA height.

Components References or Equal