Attachment B - Selection Criteria.pdf

Attachment B - Architect-Engineer Selection Criteria

This acquisition will be in accordance with FAR Part 36.602-1 and VAAM Part M836.602-1. The

Architecture-Engineer (A/E) must demonstrate its qualifications with respect to the published evaluation criteria for all services. Failure to provide requested information may result in a lower overall rating or your SF-330 NOT being recommended for the evaluation by the board. However, a firm may be recommended as not qualified or ranked low if missing, confusing, conflicting, obsolete, or obscure information prevents a board from reasonably determining that a firm demonstrates certain required qualifications. The Department of Veterans Affairs (VA) shall evaluate each potential contractor in terms of the following:

• “M” - firm meets the selection criterion.

• “NM” - does not meet the selection criterion.

The submitted SF-330s will be evaluated on the criteria below. Evaluation and selection of firms will be based on submissions and direct responses to the following criteria which are numbered in descending order of importance:

1 Professional Qualifications Specialized Experience and Technical Competence Capacity to Accomplish the Work Past Performance Construction Period Services Record of Significant Claims Set-Aside Location (tiebreaker)

Selection Criteria 1: Professional Qualifications The A/E must have the necessary professional qualifications for satisfactory performance of required services. Showing recent experience of the project team with comparable historical renovation projects within the past five years in which the construction has been completed for at least two projects. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work.

Please be sure to include license number.

Submission Requirements:

Provide brief (single page) resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record through to design completion. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings.

All Designers of Record must be professionally registered in their discipline.

Each resume shall include a minimum of two (2) but no more than five (5) specific 100% completed projects that best illustrate the individual team members’ relevant experience to this contract scope of work.

Each resume shall demonstrate each team member years of professional experience and years with the current firm. Team members are required to have at least 5 years professional experience and at least 5 years with their current firm.

Team member Designer of Record positions required in this project are: Architect, Instrumentation and controls professional, Estimator, Electrical Engineer, Fire Protection Engineer, Industrial Hygienist, Mechanical Engineer, Plumbing, Project Manager, Structural Engineer and Commissioning Agent.

*5 years = 2021 through 2026

Selection Criteria 2: Specialized Experience This factor evaluates the specialized experience and technical competence that the firm has with projects comparable to this requirement.

Submission Requirements:

Provide proof of specialized experience and technical competence of the current firm personnel in the type of work required, specifically the project scope. The A/E must provide evidence of understanding the project; and any unique engineering aspects associated with the proposed project and how to address them.

Provide a maximum of 5 substantially completed projects (completed through at least 85% of construction) of comparable scope and size to this project with the current staffing, (express completion of project in percentage form). The information provided for each project shall include, at a minimum, project number, project title, detailed description of project scope, project owner contact information, project cost, period of performance and list of aspects that are similar to this project.

The A/E firm shall provide a table of the comparable projects listed above comparing their IGE with the bid/award amount during construction.

The A/E firm shall provide a table indicating participation of the proposed team members with the comparable projects listed above.

Selection Criteria 3: Capacity To Accomplish the Work in The Required Time This factor evaluates the ability of the firm and the firm’s subcontractors, given their current projected workload (percentage) and the availability of their key personnel, to accomplish the required work of this project (in conjunction with the other reported projects) in the required time. The general workload and staffing capacity of the design office will be evaluated.

Submission Requirements:

List current projects with a design fee of greater than $20,000 being designed in the firms’ office.

Indicate the firms’ present workload and the availability of the project team (including sub-consultants) for the specified contract performance period;

Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates

Volume of VA contract awards in the last 12 months.

Selection Criteria 4: Past Performance The contractor shall provide complete past performance documentation for all projects with Government agencies and private industry provided in Criteria 2 . These past performance documents shall reflect/speak to the contractors cost control, quality of work, and compliance with performance schedules in a hospital setting.

Submission Requirements:

The contractor shall submit performance references for the projects listed in Criteria 2. Any of the following can be used as references:

The most recent Contractor Performance Assessment Report System (CPARS) performance report.

CPARS shall be submitted with the completed SF330 package.

OR

Past Performance Questionnaire (PPQ) evaluations. Submit completed PPQ’s with the SF330.

o Ensure that correct phone numbers and email addresses are provided for each contract customer/reference.

o PPQ’s must be submitted directly to the Government’s Contracting point of contact prior to the response date listed on the provided form. Send to Donteana Gibbs, via email at Donteana.Gibbs@va.gov and Aaron Holmes, via email at Aaron.Holmes@va.gov.

o PPQs prepared for other solicitations or submitted directly by the firm competing for the requirement will not be accepted.

Past performance will be evaluated on its Relevance and Recency.

Relevance is defined as: performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract.

Recency is defined as: performance occurring within 5 years of the date of this Sources Sought, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Sources Sought.

Selection Criteria 5: Construction Period Services The firm shall illustrate their experience in providing construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.

Submission Requirements:

Provide a table of a minimum of three (3) comparable projects comparing estimate with the bid/award amount during construction. Provide up to three (3) completed projects in the past five (5) years that best illustrates the construction period services performed by the team.

Selection Criterion 6: Record of Significant Claims Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

Submission Requirements:

Indicate any claims against the firm because of improper or incomplete architectural and engineering services within the past five (5) years.

Selection Criteria 7: Set-Aside This requirement is being executed under a 100% set-aside to service-disabled veteran owned small business (SDVOSB) firms under VAAR 852.219-73.

Submission Requirements:

Interested firms must be registered at time of submission of SF 330’s in the Small Business Administration Dynamic Small Business Search (SBA DSBS) database to be considered.

The contractor shall sign the attached clause, VAAR 852.219-75.

o Clause must be signed and included for SF330 package acceptance/consideration.

Selection Criteria 8: Location

If evaluations of SF330’s result in the same rating, proximity to the facility will be used as a tiebreaker.

The distance will be determined according to http://maps.google.com/ measured in miles from the

Central Virginia VA Health Care System, in Richmond, VA. For firms that have multiple/regional offices, the location of the primary project team (the office location of majority of key personnel) will be used to calculate the distance and should be provided in the SF330.

Submission Requirements:

Indicate the location (physical address) of the firms or teams’ main office. Only list the location you would like to be evaluated for - do NOT list multiple locations or locations of subcontractors.