Attachment B - Selection Criteria.docx

Attachment B – Selection Criteria This acquisition will be in accordance with FAR Part 36.602-1 and VAAM Part M836.602-1.

The Architecture-Engineer (AE) must demonstrate its qualifications with respect to the published evaluation criteria for all services. The Department of Veterans Affairs (VA) shall evaluate each potential contractor in terms of the following:

· “M” - firm meets the selection criterion.

· “NM” - does not meet the selection criterion.

The submitted SF-330s will be evaluated on the criteria below, listed in order of importance:

(1) Professional Qualifications

(2) Specialized Experience and Technical Competence

(3) Capacity to Accomplish the Work

(4) Past Performance

(5) Construction Period Services

(6) Record of Significant Claims

(7) Location (tiebreaker) Selection Criterion 1: Professional Qualifications The AE must have all the necessary professional qualifications for satisfactory performance of required services. Interested firms must demonstrate this by showing recent experience with comparable projects within the past five (5) years in which the construction has been completed. Offerors will be evaluated in terms of the qualifications, competence, and experience of the key personnel and the technical team proposed to accomplish this work. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide a balanced, licensed, and certified workforce in the following disciplines:

· Architectural

· Structural

· Mechanical

· Electrical

· Civil

· Fire

· Security Submission Requirements:

Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and proposed roles. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G. Each resume shall include a minimum of two (2) specific completed projects through construction. Firms shall provide a table of a minimum of five (5) comparable projects comparing their estimate with the bid/award amount during construction.

Evaluator Consideration:

· Do the qualifications indicate that the project team has recent direct experience on hospital projects designing similar improvements to those proposed at Hampton VAMC?

· Is the AE providing a team where each member has more than 5 years of experience?

Selection Criterion 2: Specialized Experience and Technical Competence The AE must have the necessary specialized experience and technical competence in the type of work required, specifically the renovation and modernization of housing. Offerors must also demonstrate that they have the knowledge and capability to acquire municipal approvals for site work and utilities requirements.

Submission Requirements:

Provide a minimum of three (3) and no more than five (5) projects that are at least 85% complete through construction. Submitted projects must be from within the past five (5) years and should be projects that best illustrate specialized experience of the proposed team in the areas outlined above. Example projects shall note project’s square footage. All projects provided in the SF-330 must be completed by the office, branch, regional office, or individual team member proposed to manage and/or perform work under this contract.

To enable verification, firms should include the DUNS number along with each firm’s name in the SF-330 Part 1, Section F Item 25 “Firms from Section C Involved in this Project,” block (1). Include a contract number or project identification number in block 21. Include an email address and phone number for the point of contact in block 23(c). Include in the project description, the contract period of performance, award contract value, current contract value, and summary of the work performed that demonstrates relevance to specialized experience as outlined above.

If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole.

If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

Additionally, firms are required to submit information that will clearly demonstrate specific experiences and qualifications of proposed personnel and their record of working together as a team. Specifically list similar scoped projects no more than five (5) years old that clearly show participation. (See SF330 Part I Section G, but not excluding other information provided on the SF330 and supporting documentation.)

NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture. However, if there is no information for the joint venture, information should be submitted for each joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated.

Evaluator Consideration:

· Does the architect/engineer provide evidence of understanding of the project?

· What unique architectural/engineering aspects are associated with the proposed project and how will the AE address them?

Selection Criterion 3: Capacity to Accomplish the Work The A/E must have the capacity to complete the work in the required time for both the prime and subconsultants. This factor evaluates the ability of the firm, given their current projected workload (percentage) and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated.

Submission requirements:

I. List current projects with a design fee of greater than $100,000 being designed in the firm’s office.

II. Indicate the firm’s present workload and the availability of the project team (including sub-consultants) for the specified contract performance period.

III. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates.

IV. Volume of VA and government contract awards in the last 12 months.

Evaluator Consideration:

· Does the proposed design team have sufficient capacity to work on this project?

· Has the firm demonstrated an ability to meet design schedules in the past?

· Has the firm demonstrated a record of working together as a team?

Selection Criterion 4: Past Performance Offerors will be evaluated on past performance with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Provided past performance and experience shall include information in the Past Performance Questionnaires (PPQs) or CPARS/ACASS for criterion 2 projects. Past performance may also include other information provided by the firm such as customer inquiries, Government databases, and other information available to the Government. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower.

Project Recency:

A project will be considered recent only if performance was completed within five (5) years of the date of issuance of this public announcement. Ongoing projects will not be considered as an accurate performance record cannot exist for work not yet completed.

Submission requirements:

Submit a completed and current (most recent) CPARS/ACASS evaluation for each project submitted under criterion 2. If the project does not have a completed CPARS/ACASS evaluation, the Past Performance Questionnaire (PPQ) included in this notice is provided for the offeror or its team members to submit to the client. Please ensure correct phone numbers and email addresses are provided for the client point of contact. Do not submit a PPQ when a completed CPARS/ACASS is available.

Submit no less than three (3) and no more than five (5) past performance references for recent and relevant projects identified on SF330 Part I Section F. Individual completed PPQs should be no more than five (5) pages long and submitted with your SF-330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment C), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ from a previous special notice/RFP. It must be on the same form included with this special notice, and it must be legible. Offerors should follow up with clients/references to ensure timely submittal of questionnaires.

If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 6, Attn: Aaron Holmes via email to aaron.holmes@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Evaluator Consideration:

· Does the proposed A/E have past performance with ratings satisfactory and above while working on hospital and/or residential projects?

· Does the A/E have a reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness?

Selection Criterion 5: Construction Period Services Offerors will be evaluated on the quality of the construction period services provided. Construction period services include but are not limited to professional field inspections, review of construction submittals, support in answering requests for information, and support of construction contract changes.

Submission requirements:

Provide up to three (3) completed projects in the past five (5) years that best illustrates the construction period services performed by the team. Describe construction period services provided and whether the project was completed within schedule and budget. Include a contract number or project identification, include name, telephone number, and email of the completed project stakeholder.

Evaluator Consideration:

· What evidence do the qualifications provide as to the architect/engineer’s commitment to proactive and consistent representation during construction specifically answering RFIs, reviewing submittals and periodic site visits?

Selection Criterion 6: Record of Significant Claims Interested A/E firms must share any significant claims against the firm due to improper or incomplete architectural and engineering services.

Submission requirements:

Indicate any claims against the firm because of improper or incomplete architectural and engineering services within the past five (5) years.

Selection Criterion 7: Location In the event that evaluations of SF330’s result in the same rating, the firm’s physical proximity to the facility will be used as a tiebreaker. The distance will be determined according to Google Maps (http://maps.google.com/) measured in miles from the Hampton VA Medical Center to the physical address of the firm’s office or headquarters. For firms that have multiple or regional offices, the location the primary project team will be working from will be used to calculate the distance and should be provided in the SF330.

Submission requirements:

Indicate the location (physical address) of the firms or teams, including main offices, branch offices, any sub consultants’ offices, and the location of the primary project team. Explain how this will be advantageous to the Government.