Attachment A - Statement of Work.docx

Hampton VA Medical Center

Architect Engineer (AE)

STATEMENT OF WORK (SOW)

Project # 590-24-450 - Renovate Transitional Residences

-- Services --

Provide professional Architect/Engineer services to include:

1. Field investigation

2. Architectural, Civil, Structural, Mechanical, Electrical, and Environmental

3. Environmental survey (lead, asbestos, mold identification, etc.)

4. Construction drawings and specifications

5. Third party construction estimates

6. Construction period services

6.1. Submittal review with recommendations and approvals (e.g., change proposals, Requests for Clarification, product submittals, shop drawings, tests)

6.2. Site visits per VA request

6.3. Update drawings as-built conditions from contractor record drawings, VA correspondence during construction

7. Final Inspection

8. Conduct Infection Control Risk Assessment (ICRA) in conjunction with VA Safety/Infection Control staff.

-- Project Scope --

SCOPE:

The AE shall provide design and construction period services for the renovation of four (4) Hampton Veteran Affairs Medical Center’s transitional residences (TR). Three residences are in Hampton, VA, while a fourth is in Norfolk, VA.

· TR-1 in Norfolk, VA at 1200 Stockley Gardens (4,971 GSF)

· TR-2 at 18 Roland Dr. (3,445 GSF)

· TR-3 at 301 Ireland St. (1,533 GSF)

· TR-4 at 22 Roland Dr. (3,445 GSF) The AE shall assess the exterior and interior finishes, utility systems, structure, grounds, and compliance to the Architectural Barriers Act Accessibility Standard at each location and design renovation thereof. The design shall include but not be limited to correcting deficiencies identified in each location’s Facilities Condition Assessment provided as an attachment to the statement of work.

Design shall comply with VA guidelines and specifications. Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/.

Design for a construction with an estimated magnitude of construction between $2 million and $5 million (VAAR 836.204). Completed design shall result in a cost that is within the budget limitations. To ensure this, the AE shall set up one or more bid deduct alternatives totaling 10% of the construction cost. If the base bid cost exceeds budget and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded.

Mechanical design including detail of the mechanical construction requirements for heating, ventilating, air conditioning, refrigeration, fire and safety, and plumbing and sanitary engineering. Include commissioning of HVAC system. Design shall comply with the most current ASHRAE 90.1 and the VA Sustainability Program.

Electrical design documents which include electrical, data and telephone closets, power distribution systems, auxiliary power systems, lighting, switching, fire and safety, public address, security, and signal systems. Existing systems will be evaluated and reused, extended, or modified where feasible. The project will be designed utilizing emergency power panels per VA standards. The building will be designed to utilize combined infra-red/motion occupancy sensors, day lighting control for spaces with windows or skylights, and VA Required Foot-candle lighting levels shall be maintained within the lighting densities listed in the most current ASHRAE 90.1.

Structural design setting forth in detail the structural construction requirements including all structural plans, elevations, sections, structural construction requirements, schedules, and calculations sizing all columns, beams, slabs, and coordinate the work with other design disciplines, especially the mechanical and architectural disciplines.

Architectural design including facility floor and roof plans, sections, elevations, details, schedules, selection of building systems and materials, discipline coordination and fire safety systems and controls.

Hazardous materials investigations. All areas affected by construction will receive a thorough investigation for hazardous materials. A certified industrial hygienist will be retained by the designer to complete all site investigations and testing. The VA will make available existing records. If destructive testing is required, access holes will be provided by the VA as directed by the IH. The designer shall provide removal/containment documents and cost estimate. Provide air monitoring during construction.

The AE shall make a thorough investigation of the existing site. Existing conditions shall be determined by verifying information from field investigations and any documentation that may be available. A survey shall be conducted to obtain sufficient information to permit designers to develop a detailed cost estimate and schematics. The entire Veterans Affairs drawing files will be made available and accessible along with reproduction materials, but the AE shall provide the manpower to reproduce prints. AutoCAD drawings are also available for use contingent they are existing. This information is the best available, but the Government does not guarantee its accuracy or completeness. The AE investigation of field conditions shall be performed in a competent, professional manner in accordance with Architectural Design Manual PG 18-10.

Incorporate in the preliminary drawings the pre-construction risk assessment/evaluation as the sample shown below.

Provide bound specifications and 100% construction drawings with all xref’s bound. Construction documents will be required to be furnished in hard copy, electronic .dwg files (AutoCAD 2022 or most current at the time of final design submission) and electronic .pdf files. All AutoCAD drawings (including subcontractors) shall be in an organized drawing file system using its “Project Browser/Navigator”.

Cost estimates detailing quantities of materials, labor, profit, overhead, insurance, taxes, etc. in the format found at https://www.cfm.va.gov/cost/index.asp

Life safety and infection control will be considered during all phases of design. Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment will be completed and included in project submissions.

Plans for phasing construction to minimize impact on residents will be incorporated into the construction documents. Plan construction to include impacts on the transitional residences such as relocating patient and staff equipment, providing temporary barriers, providing temporary utilities, minimizing impact on patient flow, etc.

All design submissions will be submitted in accordance with the Program Guide PG-18-15, Volume C, for Minor and NRM projects. These submission requirements may be found at the following web site https://www.cfm.va.gov/cost/index.asp. Other applicable program guides can be found at http://www.cfm.va.gov/contract/ae.asp.

Provide construction administration to include shop drawings review, site inspections, and RFI response. In addition, the AE shall provide scope of works, and estimates for any RFI response that causes a cost change due to design errors and omissions.

-- Site Investigations --

EXPECTATION: AE shall make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the AE is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address https://www.cfm.va.gov/til/index.asp. AE shall field verify every aspect that relates to the project. Coordinate visits with the Project Manager/Contracting Officer Representative (COR) as assigned after award. The AE shall arrange for and oversee the performance of such investigations. Auto CAD architectural background drawings will be provided by the VA upon request. The AE shall field verify all dimensions, wall layouts, etc. AE shall field verify every aspect that relates to the project.

-- Design Review Schedule --

EXPECTATION: Submit review package so they are received on the noted day.

Note: NTP will be issued at PDT meeting. AE will be required to attend and take minutes of each Project Design Team (PDT) Meetings. Minutes will be submitted electronically to the Project Manager/COR and Contracting Officer within three (3) calendar days of each meeting.

-- Design Requirements/Submissions –

EXPECTATIONS:

Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/contract/aeDesSubReq.asp. Please pay specific attention to the schematic, design, and construction submission requirements. As appropriate depending upon the complexity of the design, the AE may elect to delete individual submissions where not required (i.e., Do not address A. Site Development, Landscaping for interior renovation projects).

DELIVER: DELIVER ONE (1) DISC, ONE (1) FULL SIZE, THREE (3) HALF SIZE, AND ONE (1) SPEC BOOK PER SUBMISSION

Schematic Submission:

· Provide proposed space layout for renovated area and new construction, equipment, utility/infrastructure requirements, etc.

· Budget estimate for proposed with breakouts for equipment, materials, labor.

· Achieve a consensus on design approach before proceeding to 25% design.

· Complete SS1 and SS2 Checklist

Design Development (DD1) 25%:

· Address all comments from the Schematic Submission review.

· Identify all design calculations, existing utilities, and utilities requirements.

· Initiate applicable DD Checklists

· Preliminary Estimate Design Development (DD2) 50%:

· Address all comments from the DD1.

· Complete all applicable DD Checklist

· Cost estimate at 50% design

Design Development (CD1) 95%:

· Address all comments from the DD2 Submission review.

· 95% cost estimate

· Finalize required submittals.

· Complete CD1 Checklist

Contract Documents (Bid documents):

· Submit a complete document of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by VA.

· Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process including submittal register.

NOTE: All documents must be proofread and generally free of grammatical and/or technical errors before being submitted to the VA.

-- Construction Period Services –

PROVIDE:

1. Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, support by written recommendations of any problems or litigation encountered in past based on firsthand knowledge.

2. Review all submittals and provide recommendations to the VA within fourteen (14) calendar days upon request.

3. Review and provide replies to contractor generated RFIs when required by the project manager within seven (7) calendar days.

4. Review contractor's cost estimates and provide recommendations to the VA.

5. Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

6. Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.).

7. Upon construction completion, red line drawings will be furnished to the AE to prepare as built drawings. Final as built drawings will be furnished as master building drawings in a project manager format prescribed by the VA.

8. During construction, the AE shall allow for a minimum of 4 site visits as directed and scheduled by the COR.

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PROJECT NAME: PROJECT NUMBER:

EXPECTED IMPACTS PLANS/MEASURES TO ADDRESS IMPACTS

1 Plumbing Outages

2 Mechanical Outages

3 Electrical Outages

4 Miscellaneous Utilities

5 Fire Alarm

6 VIBRATIONS

DUST (INFECTION

CONTROL)/AIR QUALITY

8 NOISE

9 EQUIPMENT

CREATION OR SPREAD OF

CONTAMINANTS

TRAFFIC FLOW--PATIENTS,

VISITORS, STAFF, CONTRACT

PERSONNEL

LIMITS OF CONSTRUCTION,

BARRIER LOCATION

HVAMC ANNUAL TB RISK

ASSESSMENT LEVEL IS LOW

Project Location: _________________________.

Risk Assessment Required based on vicinity of patient care areas?: Y N

Subject to change during construction phase:

PPD / TB Risk Assessment Completed: .

Non-patient care area No TB screening: .

HVAMC PRE CONSTRUCTION RISK ASSESSMENT/EVALUATION

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