Attachment B Scope of Work.docx

Grounds Maintenance Equipment #KK25-3 Attachment :B

1. Purpose The purpose of this solicitation is to provide Ground Maintenance Equipment, including Tractors, Tractor Towed Attachments, Off Road Utility Vehicles, Self-Propelled Riding Mowers, Turf Maintenance, Wood/Brush Chipper, Snow Removal, and Compact Excavator for Ground Maintenance to Eligible Users in the entire State of Utah. The offeror will also offer parts and services when possible. The Eligible Users will be ordering for different procurement units, including higher educational institutions, school districts, municipalities, state agencies, etc.

2. Background The State of Utah currently operates a contract portfolio titled “Ground Maintenance Equipment”. The intention of this RFP is to award additional offeror(s) to the current portfolio to meet the needs of eligible users throughout the State of Utah. This portfolio will be awarded by category. Categories include the following:

1. Tractors

2. Tractor Towed Implements

3. Off Road Utility Vehicles

4. Self-Propelled Riding Mowers

5. Turf Maintenance

6. Wood/Brush Chipper

7. Snow Removal

8. Compact Excavator

Offerors interested in submitting a proposal do not need to apply to all categories, but can rather only apply to those categories that best suits their business competencies.

During the term of an awarded contract, the contract may be amended to incorporate new technology or technology upgrades associated with the procurement item being solicited. This includes new or upgraded systems, apparatuses, modules, components or other supplementary items, to the extent that those products are within the scope of this RFP.

3. Scope of Work

3.1 General Information

i. Offerors are to provide new equipment based on the categories.

ii. All equipment shall comply with any current and applicable safety or regulatory standard or codes.

iii. Offeror shall provide with equipment an operations and maintenance manual. The manual may be in electronic format.

iv. All equipment shall be delivered assembled, serviced, oiled and ready for immediate use, unless otherwise requested by the Eligible User.

v. Damaged or non-operational equipment or products may be rejected. If the damage is not detectible or readily apparent at the time of delivery, offeror must allow equipment to be returned within a reasonable time at no cost to the Eligible User.

3.2 Fee Structure

i. Offeror will upload price list or provide a link to a website that provides pricing for every item they would like to offer if awarded a contract. This price list will be used to verify market basket pricing that is provided on Attachment C Cost Sheet.

ii. On Attachment C offeror will propose a standard percentage off for each brand they offer under each category they are applying for. The percentage discount will become contractual pricing for any awarded offeror.

iii. At any point, an offeror may give further discounts as applicable (example: volume discount), but the percentage discount listed will be the minimum discount applied to eligible users.

iv. Delivery costs are to be included in the final quote to the eligible user but do not need to be included in the price list. Delivery costs are also not subject to the percentage off discount.

v. Set-up fees may be an optional charge from the dealer to the Eligible User and shall be added to the invoice.

3.3 Warranty

i. The equipment furnished under the contract shall be covered by all commercial warranties provided for such equipment.

ii. The offeror warrants that at the time of delivery, all equipment purchased under contract will be free from defects in material and workmanship.

iii. All warranty work performed and parts/materials supplied shall meet OEM (original equipment manufacturer) warranty requirements. Equivalent substitutions must be approved by the Eligible User’s contact person prior to installation.

iv. Warranty work performed not meeting specifications or found to be defective shall not be accepted.

v. The offeror shall be required to make repairs or corrections at no additional cost to the Eligible User.

vi. Repairs made that are covered by a warranty shall not be paid for by the Eligible User.

vii. The offeror shall furnish all necessary supervision, labor, equipment, tools, parts, materials, and supplies needed for the warranty repair work.

viii. Warranty work shall be performed by certified, trained or authorized service technicians.

ix. Equipment that will remain in the offeror’s possession overnight and for extended periods shall be stored in a safe and secure location for protection from theft and environmental dangers.

3.4 This is a general overview of potential items within the Tractor Category:

i. Compact Utility Tractors: Smaller tractors used for tasks like mowing, light tilling, and general landscape maintenance.

ii. Utility Tractors: Versatile machines used for a wide range of tasks including plowing, loading, and towing.

iii. Sub-Compact Tractors: Even smaller than compact tractors, often used for lighter landscaping tasks, snow removal, and mowing.

3.5 This is a general overview of potential items within the Towed Implements Category:

i. Rotary Tillers: Used for soil preparation by turning and mixing the soil.

ii. Box Blades: Used for grading and leveling surfaces.

iii. Disc Harrows: Implements for breaking up and smoothing soil.

iv. Seeders and Spreaders: For distributing seed, fertilizer, or lime.

v. Hay Rakes and Balers: For raking and baling hay.

vi. Cultivators: Used for preparing soil and controlling weeds.

3.6 This is a general overview of potential items within the Off Road Utility Vehicles Category.

i. Side-by-Side (SxS) Utility Vehicles: Multi-passenger vehicles used for transporting materials and personnel across various terrains.

ii. ATVs (All-Terrain Vehicles): Smaller, single-rider vehicles used for off-road travel.

iii. Utility Task Vehicles (UTVs): Similar to ATVs but with additional cargo space and capacity.

3.7 This is a general overview of potential items within the Self-Propelled Riding Mowers Category.

i. Zero-Turn Mowers: Mowers with a zero-degree turning radius for precise mowing around obstacles.

ii. Lawn Tractors: Mowers designed for large lawns, often with attachments for bagging or mulching.

iii. Garden Tractors: Larger mowers with more powerful engines, capable of handling rougher terrain and towing attachments.

iv. Stand-On Mowers: A type of riding mower where the operator stands rather than sits, allowing for quicker movement and better maneuverability.

3.8 This is a general overview of potential items within the Turf Maintenance Category.

i. Aerators: Machines that puncture the soil to allow air, water, and nutrients to reach grass roots.

ii. Dethatchers: Equipment used to remove the thatch layer from lawns.

iii. Overseeders: Machines that plant seed directly into the soil, helping to maintain dense turf.

iv. Turf Rollers: Used to flatten and smooth the turf.

v. Topdressers: Spreaders designed to apply a thin layer of sand or soil amendments to turf.

3.9 This is a general overview of potential items within the Wood/Brush Chipper Category.

i. Drum Chippers: Heavy-duty machines that use a drum to chip wood and brush.

ii. Disc Chippers: Use a disc mechanism to chip wood, typically for smaller jobs.

iii. Towable Chippers: Mobile chippers that can be towed to different locations.

iv. PTO Chippers: Powered by a tractor’s PTO (Power Take-Off), used for chipping wood and brush on-site.

3.10 This is a general overview of potential items within the Snow Removal Category.

i. Snow Blowers: Machines that blow snow off roads, walkways, and other surfaces.

ii. Snow Plows: Plows attached to vehicles or tractors for pushing snow off surfaces.

iii. Salt Spreaders: Equipment used to spread salt or other de-icing materials.

iv. Snow Brooms: Rotating brushes used to clear light snow from surfaces.

v. Snow Pushers: Large box-like attachments for moving snow.

3.11 This is a general overview of potential items within the Compact Excavator Category.

i. Mini Excavators: Small, versatile excavators used for digging, trenching, and demolition in confined spaces.

ii. Compact Hydraulic Excavators: Machines with hydraulic systems for precise digging and lifting.

iii. Micro Excavators: Even smaller than mini excavators, used for very tight spaces and delicate jobs.

iv. Zero Tail Swing Excavators: Compact excavators with no tail overhang, allowing them to work in tight spaces.

4. Historical Spend

i. The portfolio of Grounds Maintenance Equipment has had the following usage:

a. 2020-$7,161,388

b. 2021-$6,412,530

c. 2022-$5,622,618

d. 2023-$8,548,355

e. 2024-$4,443,038

ii. The State of Utah Division of Purchasing does not guarantee any purchase amount under the awarded contract. Estimated quantities are for solicitation purposes only, and they do not constitute a guarantee.