ATTACHMENT B - SCHEDULE B _ Outbound Mail Ops.xlsx
XLSX spreadsheet 36 KB Posted
- Attached to
- Amendment 001 - Outbound Mail Operations Federal contract opportunity
- Solicitation number
- 70FB7021R00000003
- Issued by
- Federal Emergency Management Agency
About this file
This document outlines requirements for an outbound mail operations support services contract with the Federal Emergency Management Agency. The scope of services includes prioritizing and selecting correspondence for printing, routing files to printers, processing mail through MLOCR and CASS sorting with DPBC application, ensuring mail queue data is less than two days old, printing in duplex format for reduced paper use, inserting printed letters into envelopes and adding other documents, generating special print jobs, sorting mail by ZIP code, applying postage, and coordinating mail pickup and drop-off. The base year and four option years have a small business set-aside NAICS code of 561431. The solicitation response date is December 30, 2020 and will be posted to Beta SAM; prospective offerors must register in SAM and complete online representations and certifications.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Amendment 001 Historic Data - Outbound Mail 12.8.2020.xlsx | XLSX spreadsheet | |
| Amendment 001 Sample Letter - Outbound mail ops re-compete 12.8.2020.pdf | ||
| Amendment 001 OUTBOUND Mail Ops Questions Govt Responses 12.8.2020.pdf | ||
| Amendment 001 OUTBOUND Mail Ops_Solicitation 70FB7021R00000003.pdf | ||
| Amendment 001 70FB7021R00000003_Outbound Mail Ops 12.8.2020..pdf | ||
| ATTACHMENT A SOW Outbound Mail Ops.pdf | ||
| OUTBOUND Mail Ops_Solicitation 70FB7021R00000003.pdf |
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Text version
Base Year
9 Month Base - Outbound Mail Operations
CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT
| 0001 | Outgoing Mail - Standard Baseline operations (based on a volume of up to 500,000 images monthly. | Up to 500,000 images | LOT (per month) | $0.00 | $0.00 |
| 0002 | Outgoing Mail Surge from 500,001 to 3,500,000 | 500,001 - 3,500,000 images | per image | $0.000 | $0.00 |
| 0003 | Outgoing Mail Surge from 3,500,001 to 6,500,000 | 3,500,001 - 6,500,000 images | per image | $0.000 | $0.00 |
| 0004 | Outgoing Mail Surge from 6,500,001 to 9,500,000 | 6,500,001 - 9,500,000 images | per image | $0.000 | $0.00 |
| 0005 | Outgoing Mail Surge from 9,500,001 to 12,500,000 | 9,500,001 - 12,500,000 images | per image | $0.000 | $0.00 |
| 0006 | Transition Phase-in | as needed up to CLIN amount | per invoice receipt | $0.000 | $0.00 |
| 0007 | Other Direct Costs (e.g. travel, misc. costs, etc. | up to CLIN amount | LOT (per month) | $0.00 | $0.00 |
| 0008 | Signature Required Mail-out | per mail piece | per mail piece | $0.000 | $0.000 each (plus all applicable postal fees) |
| 0009 | Monthly Pre-Sort Fee | per mail piece | per mail piece | $0.000 | $0.000 |
| TOTAL at baseline (with full transition phase-in CLIN) | Per Month: | $0.00 | $0.00 | ||
| TOTAL at max monthly surge | $0.00 | ||||
| NOTE: TRANSACTIONS EXCEEDING STANDARD BASELINES WILL BE PAID AT UNIT COST. | |||||
| § Each option year may incorporate a not to exceed 3% cost increase. |
Option Year 1 Option Year One - Outbound Mail Operations
CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT
| 1001 | Outgoing Mail - Standard Baseline operations (based on a volume of up to 500,000 images monthly. | Up to 500,000 images | LOT (per month) | $0.00 | $0.00 |
| 1002 | Outgoing Mail Surge from 500,001 to 3,500,000 | 500,001 - 3,500,000 images | per image | $0.000 | $0.00 |
| 1003 | Outgoing Mail Surge from 3,500,001 to 6,500,000 | 3,500,001 - 6,500,000 images | per image | $0.000 | $0.00 |
| 1004 | Outgoing Mail Surge from 6,500,001 to 9,500,000 | 6,500,001 - 9,500,000 images | per image | $0.000 | $0.00 |
| 1005 | Outgoing Mail Surge from 9,500,001 to 12,500,000 | 9,500,001 - 12,500,000 images | per image | $0.000 | $0.00 |
| 1007 | Other Direct Costs (e.g. travel, misc. costs, etc. | up to CLIN amount | LOT (per month) | $0.00 | $0.00 |
| 1008 | Signature Required Mail-out | per mail piece | per mail piece | $0.000 | $0.000 each (plus all applicable postal fees) |
| 1009 | Monthly Pre-Sort Fee | per mail piece | per mail piece | $0.000 | $0.00 |
| TOTAL at baseline | Per Month: | $0.00 | $0.00 | ||
| TOTAL at max monthly surge | $0.00 | ||||
| NOTE: TRANSACTIONS EXCEEDING STANDARD BASELINES WILL BE PAID AT UNIT COST. | |||||
| § Each option year may incorporate a not to exceed 3% cost increase. |
Option Year 2 Option Year Two - Outbound Mail Operations
CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT
| 2001 | Outgoing Mail - Standard Baseline operations (based on a volume of up to 500,000 images monthly. | Up to 500,000 images | LOT (per month) | $0.00 | $0.00 |
| 2002 | Outgoing Mail Surge from 500,001 to 3,500,000 | 500,001 - 3,500,000 images | per image | $0.000 | $0.00 |
| 2003 | Outgoing Mail Surge from 3,500,001 to 6,500,000 | 3,500,001 - 6,500,000 images | per image | $0.000 | $0.00 |
| 2004 | Outgoing Mail Surge from 6,500,001 to 9,500,000 | 6,500,001 - 9,500,000 images | per image | $0.000 | $0.00 |
| 2005 | Outgoing Mail Surge from 9,500,001 to 12,500,000 | 9,500,001 - 12,500,000 images | per image | $0.000 | $0.00 |
| 2007 | Other Direct Costs (e.g. travel, misc. costs, etc. | up to CLIN amount | LOT (per month) | $0.00 | $0.00 |
| 2008 | Signature Required Mail-out | per mail piece | per mail piece | $0.000 | $0.000 each (plus all applicable postal fees) |
| 2009 | Monthly Pre-Sort Fee | per mail piece | per mail piece | $0.000 | $0.00 |
| TOTAL at baseline | Per Month: | $0.00 | $0.00 | ||
| TOTAL at max monthly surge | $0.00 | ||||
| NOTE: TRANSACTIONS EXCEEDING STANDARD BASELINES WILL BE PAID AT UNIT COST. | |||||
| § Each option year may incorporate a not to exceed 3% cost increase. |
Option Year 3 Option Year Three - Outbound Mail Operations
CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT
| 3001 | Outgoing Mail - Standard Baseline operations (based on a volume of up to 500,000 images monthly. | Up to 500,000 images | LOT (per month) | $0.00 | $0.00 |
| 3002 | Outgoing Mail Surge from 500,001 to 3,500,000 | 500,001 - 3,500,000 images | per image | $0.000 | $0.00 |
| 3003 | Outgoing Mail Surge from 3,500,001 to 6,500,000 | 3,500,001 - 6,500,000 images | per image | $0.000 | $0.00 |
| 3004 | Outgoing Mail Surge from 6,500,001 to 9,500,000 | 6,500,001 - 9,500,000 images | per image | $0.000 | $0.00 |
| 3005 | Outgoing Mail Surge from 9,500,001 to 12,500,000 | 9,500,001 - 12,500,000 images | per image | $0.000 | $0.00 |
| 3007 | Other Direct Costs (e.g. travel, misc. costs, etc. | up to CLIN amount | LOT (per month) | $0.00 | $0.00 |
| 3008 | Signature Required Mail-out | per mail piece | per mail piece | $0.000 | $0.000 each (plus all applicable postal fees) |
| 3009 | Monthly Pre-Sort Fee | per mail piece | per mail piece | $0.000 | $0.00 |
| TOTAL at baseline | Per Month: | $0.00 | $0.00 | ||
| TOTAL at max monthly surge | $0.00 | ||||
| NOTE: TRANSACTIONS EXCEEDING STANDARD BASELINES WILL BE PAID AT UNIT COST. | |||||
| § Each option year may incorporate a not to exceed 3% cost increase. |
Option Year 4 Option Year Four - Outbound Mail Operations
CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT
| 4001 | Outgoing Mail - Standard Baseline operations (based on a volume of up to 500,000 images monthly. | Up to 500,000 images | LOT (per month) | $0.00 | $0.00 |
| 4002 | Outgoing Mail Surge from 500,001 to 3,500,000 | 500,001 - 3,500,000 images | per image | $0.000 | $0.00 |
| 4003 | Outgoing Mail Surge from 3,500,001 to 6,500,000 | 3,500,001 - 6,500,000 images | per image | $0.000 | $0.00 |
| 4004 | Outgoing Mail Surge from 6,500,001 to 9,500,000 | 6,500,001 - 9,500,000 images | per image | $0.000 | $0.00 |
| 4005 | Outgoing Mail Surge from 9,500,001 to 12,500,000 | 9,500,001 - 12,500,000 images | per image | $0.000 | $0.00 |
| 4006 | Transition Phase-in | as needed up to CLIN amount | per invoice receipt | $0.000 | $0.00 |
| 4007 | Other Direct Costs (e.g. travel, misc. costs, etc. | up to CLIN amount | LOT (per month) | $0.00 | $0.00 |
| 4008 | Signature Required Mail-out | per mail piece | per mail piece | $0.000 | $0.000 each (plus all applicable postal fees) |
| 4009 | Monthly Pre-Sort Fee | per mail piece | per mail piece | $0.000 | $0.00 |
| TOTAL at baseline (with full transition phase-in CLIN) | Per Month: | $0.00 | $0.00 | ||
| TOTAL at max monthly surge | $0.00 | ||||
| NOTE: TRANSACTIONS EXCEEDING STANDARD BASELINES WILL BE PAID AT UNIT COST. | |||||
| § Each option year may incorporate a not to exceed 3% cost increase. |
Summary Outbound Mail Operations
Scope of Services: The outgoing mail requirement consists of prioritizing and selecting correspondence to be printed and routed to printer. Print all documents included on FEMA transmitted files. Process outgoing mail through a Multiline Optical Character Reader (MLOCR) sorter with a Coding Accuracy Support System (CASS) and a MASS certification cycle that evaluates the ability of MLOCRs and encoding stations to process address information and applies an accurate delivery point barcode (DPBC) to the piece of mail. Ensure the queue data identified on work in Mail Utility queue is less than two (2) days of age unless otherwise approved by the COR. Print documents in compliance with industry standards for contract and readability. Print documents in duplex format (two-sided) to reduce paper consumption. Insert printed letters into appropriate size envelopes. Add applicant guide or other identified documents when tasked. Generate special print jobs. Sort mail by ZIP code for optimal postage savings. Apply postage to outgoing mail when required. Coordinate mail pickup or drop-off with USPS, UPS, DHL, Fed ex. IGCE is based off of Market Research that was completed by Patrick Comiskey in Nov 2019.
| Baseline up to 500,000 images | Surge up 3,500,000 images | Surge up 6,500,000 images | Surge up 9,500,000 images | Surge up 12,500,000 images | Transition Phase-in | Transition Phase-out | Other Direct Costs | Pre-Sort Fee | Total (at baseline) | Total (at max monthly surge performance) | |
| Base Year Subtotals | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| Option Year 1 Subtotals | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| Option Year 2 Subtotals | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| Option Year 3 Subtotals | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| Option Year 4 Subtotals | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
Total $0 $0
File details come from the government source that posted it. Updated .