ATTACHMENT B - SCHEDULE B _ Inbound Mail Ops.xlsx
XLSX spreadsheet 38 KB Posted
- Attached to
- Amendment 001 - Inbound Mail Operations
- Solicitation number
- 70FB7021R00000002
- Issued by
-
Federal Emergency Management Agency
About this file
This document outlines requirements for inbound mail operations support services. The Federal Emergency Management Agency intends to award an indefinite-delivery, indefinite-quantity contract with task orders issued on a firm fixed-price or cost reimbursable basis for up to 5 years. Key details include a small business set-aside for this requirement, with the NAICS code listed as 561431. The solicitation response date is December 30, 2020. Prospective offerors must register in SAM and complete representations and certifications in SAM prior to award. The scope of services required includes receiving incoming applicant mail from various sources via mail, fax, and eCorrespondence; scanning all materials using CT detection equipment; preparing mail for scanning; importing scanned documents into FEMA's database; and translating all non-English documents to English prior to import.
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Text version
Base Year
9 Month Base Year - Inbound Mail Operations
CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT
| 0001 | Incoming Mail - Standard Baseline operations (based on a volume of up to 50,000 images monthly. | Up to 50,000 images | LOT (per month) | $0.00 | $0.00 |
| 0002 | Incoming Mail Surge from 50,001 to 350,000 | 50,001 - 350,000 images | per image | $0.000 | $0.00 |
| 0003 | Incoming Mail Surge from 350,001 to 650,000 | 350,001 - 650,000 images | per image | $0.000 | $0.00 |
| 0004 | Incoming Mail Surge from 650,001 to 950,000 | 650,001 - 950,000 images | per image | $0.000 | $0.00 |
| 0005 | Incoming Mail Surge from 950,001 to 1,250,000 | 950,001 - 1,250,000 images | per image | $0.000 | $0.00 |
| 0006 | Incoming Fax/eCorr - Standard Baseline operations (based on a volume of up to 100,000 images monthly. | Up to 100,000 images | LOT (per month) | $0.00 | $0.00 |
| 0007 | Incoming Fax/eCorr Surge from 100,001 - 500,000 | 100,001 - 500,000 images | per image | $0.000 | $0.00 |
| 0008 | Incoming Fax/eCorr Surge from 500,001 - 900,000 | 500,001 - 900,000 images | per image | $0.000 | $0.00 |
| 0009 | Incoming Fax/eCorr Surge from 900,001 - 1,300,000 | 900,001 - 1,300,000 images | per image | $0.000 | $0.00 |
| 0010 | Incoming Fax/eCorr Surge from 1,300,001 - 1,700,000 | 1,300,001 - 1,700,000 images | per image | $0.000 | $0.00 |
| 0011 | Incoming documents - Translation Standard baseline operation (based on volume of 400 documents monthly) | Up to 400 documents translated | LOT (per month) | $0.00 | $0.00 |
| 0012 | Incoming documents - Translation Surge up to 50,000 documents monthly | 401 - 50,000 documents | per document translated | $0.00 | $0.00 |
| 0013 | Transition Phase-in | as needed up to CLIN amount | per invoice receipt | per invoice receipt | $0.00 |
| TOTAL at baseline (with full transition phase-in CLIN) | $0.00 | $0.00 | |||
| TOTAL at max monthly surge | $0.00 | ||||
| NOTE: TRANSACTIONS EXCEEDING STANDARD BASELINES WILL BE PAID AT UNIT COST. | |||||
| § Each option year may incorporate a not to exceed 3% cost increase. |
Option Year 1
Option Year One - Inbound Mail Operations
CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT
| 1001 | Incoming Mail - Standard Baseline operations (based on a volume of up to 50,000 images monthly. | Up to 50,000 images | LOT (per month) | $0.00 | $0.00 |
| 1002 | Incoming Mail Surge from 50,001 to 350,000 | 50,001 - 350,000 images | per image | $0.000 | $0.00 |
| 1003 | Incoming Mail Surge from 350,001 to 650,000 | 350,001 - 650,000 images | per image | $0.000 | $0.00 |
| 1004 | Incoming Mail Surge from 650,001 to 950,000 | 650,001 - 950,000 images | per image | $0.000 | $0.00 |
| 1005 | Incoming Mail Surge from 950,001 to 1,250,000 | 950,001 - 1,250,000 images | per image | $0.000 | $0.00 |
| 1006 | Incoming Fax/eCorr - Standard Baseline operations (based on a volume of up to 100,000 images monthly. | Up to 100,000 images | LOT (per month) | $0.00 | $0.00 |
| 1007 | Incoming Fax/eCorr Surge from 100,001 - 500,000 | 100,001 - 500,000 images | per image | $0.000 | $0.00 |
| 1008 | Incoming Fax/eCorr Surge from 500,001 - 900,000 | 500,001 - 900,000 images | per image | $0.000 | $0.00 |
| 1009 | Incoming Fax/eCorr Surge from 900,001 - 1,300,000 | 900,001 - 1,300,000 images | per image | $0.000 | $0.00 |
| 1010 | Incoming Fax/eCorr Surge from 1,300,001 - 1,700,000 | 1,300,001 - 1,700,000 images | per image | $0.000 | $0.00 |
| 1011 | Incoming documents - Translation Standard baseline operation (based on volume of 400 documents monthly) | Up to 400 documents translated | LOT (per month) | $0.00 | $0.00 |
| 1012 | Incoming documents - Translation Surge up to 50,000 documents monthly | 401 - 50,000 documents | per document translated | $0.00 | $0.00 |
| TOTAL at baseline | $0.00 | $0.00 | |||
| TOTAL at max monthly surge | $0.00 | ||||
| NOTE: TRANSACTIONS EXCEEDING STANDARD BASELINES WILL BE PAID AT UNIT COST. | |||||
| § Each option year may incorporate a not to exceed 3% cost increase. |
Option Year 2
Option Year Two - Inbound Mail Operations
CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT
| 2001 | Incoming Mail - Standard Baseline operations (based on a volume of up to 50,000 images monthly. | Up to 50,000 images | LOT (per month) | $0.00 | $0.00 |
| 2002 | Incoming Mail Surge from 50,001 to 350,000 | 50,001 - 350,000 images | per image | $0.000 | $0.00 |
| 2003 | Incoming Mail Surge from 350,001 to 650,000 | 350,001 - 650,000 images | per image | $0.000 | $0.00 |
| 2004 | Incoming Mail Surge from 650,001 to 950,000 | 650,001 - 950,000 images | per image | $0.000 | $0.00 |
| 2005 | Incoming Mail Surge from 950,001 to 1,250,000 | 950,001 - 1,250,000 images | per image | $0.000 | $0.00 |
| 2006 | Incoming Fax/eCorr - Standard Baseline operations (based on a volume of up to 100,000 images monthly. | Up to 100,000 images | LOT (per month) | $0.00 | $0.00 |
| 2007 | Incoming Fax/eCorr Surge from 100,001 - 500,000 | 100,001 - 500,000 images | per image | $0.000 | $0.00 |
| 2008 | Incoming Fax/eCorr Surge from 500,001 - 900,000 | 500,001 - 900,000 images | per image | $0.000 | $0.00 |
| 2009 | Incoming Fax/eCorr Surge from 900,001 - 1,300,000 | 900,001 - 1,300,000 images | per image | $0.000 | $0.00 |
| 2010 | Incoming Fax/eCorr Surge from 1,300,001 - 1,700,000 | 1,300,001 - 1,700,000 images | per image | $0.000 | $0.00 |
| 2011 | Incoming documents - Translation Standard baseline operation (based on volume of 400 documents monthly) | Up to 400 documents translated | LOT (per month) | $0.00 | $0.00 |
| 2012 | Incoming documents - Translation Surge up to 50,000 documents monthly | 401 - 50,000 documents | per document translated | $0.00 | $0.00 |
| TOTAL at baseline | $0.00 | $0.00 | |||
| TOTAL at max monthly surge | $0.00 | ||||
| NOTE: TRANSACTIONS EXCEEDING STANDARD BASELINES WILL BE PAID AT UNIT COST. | |||||
| § Each option year may incorporate a not to exceed 3% cost increase. |
Option Year 3
Option Year Three - Inbound Mail Operations
CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT
| 3001 | Incoming Mail - Standard Baseline operations (based on a volume of up to 50,000 images monthly. | Up to 50,000 images | LOT (per month) | $0.00 | $0.00 |
| 3002 | Incoming Mail Surge from 50,001 to 350,000 | 50,001 - 350,000 images | per image | $0.000 | $0.00 |
| 3003 | Incoming Mail Surge from 350,001 to 650,000 | 350,001 - 650,000 images | per image | $0.000 | $0.00 |
| 3004 | Incoming Mail Surge from 650,001 to 950,000 | 650,001 - 950,000 images | per image | $0.000 | $0.00 |
| 3005 | Incoming Mail Surge from 950,001 to 1,250,000 | 950,001 - 1,250,000 images | per image | $0.000 | $0.00 |
| 3006 | Incoming Fax/eCorr - Standard Baseline operations (based on a volume of up to 100,000 images monthly. | Up to 100,000 images | LOT (per month) | $0.00 | $0.00 |
| 3007 | Incoming Fax/eCorr Surge from 100,001 - 500,000 | 100,001 - 500,000 images | per image | $0.000 | $0.00 |
| 3008 | Incoming Fax/eCorr Surge from 500,001 - 900,000 | 500,001 - 900,000 images | per image | $0.000 | $0.00 |
| 3009 | Incoming Fax/eCorr Surge from 900,001 - 1,300,000 | 900,001 - 1,300,000 images | per image | $0.000 | $0.00 |
| 3010 | Incoming Fax/eCorr Surge from 1,300,001 - 1,700,000 | 1,300,001 - 1,700,000 images | per image | $0.000 | $0.00 |
| 3011 | Incoming documents - Translation Standard baseline operation (based on volume of 400 documents monthly) | Up to 400 documents translated | LOT (per month) | $0.00 | $0.00 |
| 3012 | Incoming documents - Translation Surge up to 50,000 documents monthly | 401 - 50,000 documents | per document translated | $0.00 | $0.00 |
| TOTAL at baseline | $0.00 | $0.00 | |||
| TOTAL at max monthly surge | $0.00 | ||||
| NOTE: TRANSACTIONS EXCEEDING STANDARD BASELINES WILL BE PAID AT UNIT COST. | |||||
| § Each option year may incorporate a not to exceed 3% cost increase. |
Option Year 4
Option Year Four - Inbound Mail Operations
CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT
| 4001 | Incoming Mail - Standard Baseline operations (based on a volume of up to 50,000 images monthly. | Up to 50,000 images | LOT (per month) | $0.00 | $0.00 |
| 4002 | Incoming Mail Surge from 50,001 to 350,000 | 50,001 - 350,000 images | per image | $0.000 | $0.00 |
| 4003 | Incoming Mail Surge from 350,001 to 650,000 | 350,001 - 650,000 images | per image | $0.000 | $0.00 |
| 4004 | Incoming Mail Surge from 650,001 to 950,000 | 650,001 - 950,000 images | per image | $0.000 | $0.00 |
| 4005 | Incoming Mail Surge from 950,001 to 1,250,000 | 950,001 - 1,250,000 images | per image | $0.000 | $0.00 |
| 4006 | Incoming Fax/eCorr - Standard Baseline operations (based on a volume of up to 100,000 images monthly. | Up to 100,000 images | LOT (per month) | $0.00 | $0.00 |
| 4007 | Incoming Fax/eCorr Surge from 100,001 - 500,000 | 100,001 - 500,000 images | per image | $0.000 | $0.00 |
| 4008 | Incoming Fax/eCorr Surge from 500,001 - 900,000 | 500,001 - 900,000 images | per image | $0.000 | $0.00 |
| 4009 | Incoming Fax/eCorr Surge from 900,001 - 1,300,000 | 900,001 - 1,300,000 images | per image | $0.000 | $0.00 |
| 4010 | Incoming Fax/eCorr Surge from 1,300,001 - 1,700,000 | 1,300,001 - 1,700,000 images | per image | $0.000 | $0.00 |
| 4011 | Incoming documents - Translation Standard baseline operation (based on volume of 400 documents monthly) | Up to 400 documents translated | LOT (per month) | $0.00 | $0.00 |
| 4012 | Incoming documents - Translation Surge up to 50,000 documents monthly | 401 - 50,000 documents | per document translated | $0.00 | $0.00 |
| 4013 | Transition Phase-out (e.g. shipment of supplies, GFE, etc. back to FEMA) | as needed up to CLIN amount | per invoice receipt | per invoice receipt | $0.00 |
| TOTAL at baseline with full transition phase-out CLIN | $0.00 | $0.00 | |||
| TOTAL at max monthly surge | $0.00 | ||||
| NOTE: TRANSACTIONS EXCEEDING STANDARD BASELINES WILL BE PAID AT UNIT COST. | |||||
| § Each option year may incorporate a not to exceed 3% cost increase. |
Summary Inbound Mail Operations
Scope of Services: This task requires the contractor to receive all incoming applicant mail from a variety of public and private sources, including but not limited to USPS, UPS, DHL, FedEx, and Fax Server/eCorrespondence, on a regular, recurring basis, Monday through Saturday. Scan all incoming letters, flats, parcels, and other material entering the mail operation systems upon receipt at the facility using Computed Tomography (CT) X ray detection equipment. Prepare mail for scanning by opening mail and stamping with date and time of receipt. Import scanned documents into FEMA's database using import application, and translate all non-English documents into English prior to import. IGCE is based off of Market Research that was completed by Patrick Comiskey in June 2020.
| Baseline up to 50,000 mail images | Surge up 350,000 mail images | Surge up 650,000 mail images | Surge up 950,000 mail images | Surge up 1,250,000 mail images | Baseline up to 100,000 fax/eCorr images | Surge up 500,000 fax/eCorr images | Surge up 900,000 fax/eCorr images | Surge up 1,300,000 fax/eCorr images | Surge up 1,700,000 fax/eCorr images | Baseline Translation up to 400 documents | Surge up 50,000 translations | Transition Phase-in | Transition Phase-out | Total (at baseline) | Total (at max monthly surge performance) | |
| Base Year Subtotals | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Option Year 1 Subtotals | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Option Year 2 Subtotals | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Option Year 3 Subtotals | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Option Year 4 Subtotals | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
Total $0 $0
File details come from the government source that posted it. Updated .