Attachment B - Price Agreement Template.pdf
PDF 106 KB Posted
- Attached to
- ITS HVAC Parts & Services
- Solicitation number
- IFB 26-009 NM
- Issued by
- Denver County, Denver City, Colorado
About this file
This document is a Notice of Award issued by the Colorado Department of Transportation (CDOT) for a cooperative purchasing agreement. The award covers a contract period from 11/13/2017 through 11/12/2022, with no additional one-year renewal periods remaining. This is the first year of a potential five-year contract, and CDOT personnel will order materials on an as-needed basis. The award allows CDOT and other state agencies, institutions, political subdivisions, and eligible non-profit agencies to purchase materials under the established terms and conditions.
The cooperative purchasing agreement permits ordering agencies to use commercial credit cards, purchase orders, or contracts as deemed appropriate. Materials costing $5,000 or more per item or in aggregate must be ordered via purchase order. Price change requests must be submitted to CDOT Purchasing at least 60 days prior to the proposed effective date, with supporting documentation. Either party may cancel the agreement with 30 days written notice. No specific quantities are guaranteed, and ordering will be based on actual requirements of the participating agencies.
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Text version
NOTICE OF AWARD
COLORADO DEPARTMENT OF TRANSPORTATION
AWARD NUMBER xxxxxxx
(THIS IS NOT A PURCHASE ORDER, SEE NOTE
BELOW)
Re: Invitation For Bid # xxxxxxx
Period Covered: xxxxx
Option to renew up to _xxxxx, (x) additional one-year terms
VENDOR NO:
VENDOR NAME:
ADDRESS:
CONTACT:
PHONE:
EMAIL:
DELIVERY:
INVOICE TO:
Invoice address on Purchase Order for Colorado State Agencies, Institutions and political subdivisions
MATERIAL GROUP NUMBERS:
Description of Materials/Goods
Conditions of Award: Award is made to above referenced vendor for supplying the commodity/service specified above and on any attached supplementary pages per bid specifications to be ordered on an “as needed” basis for the period from
11/13/2017 thru 11/12/2022 with ZERO (0) one-year renewal periods remaining, at CDOT’s option. This award is in year one, (5) of five (5) possible total years. Requests for any proposed price changes must be submitted along with supporting documentation, to CDOT Purchasing, a minimum of sixty (60) days prior to the proposed effective date of such change. A new award notice will be issued for each additional renewal year that CDOT selects. EITHER PARTY MAY CANCEL ON
30 DAYS WRITTEN NOTICE.
NOTE: THIS AWARD IS A NOTICE OF INTENT TO PURCHASE ONLY. VARIOUS CDOT PERSONNEL AS NEEDED WILL
ORDER MATERIALS. MATERIAL ORDERED BY CDOT THAT COST $5000.00 OR MORE PER ITEM, OR AGGREGATE, MUST
BE ORDERED VIA PURCHASE ORDER. OTHER COLORADO STATE AGENCIES, INSTITUTIONS OR POLITICAL
SUBDIVISIONS MAY ORDER MATERIALS BASED ON THIS AWARD. AGENCIES OTHER THAN CDOT ORDERING
MATERIAL BASED ON THIS AWARD MUST ORDER VIA THEIR OWN PURCHASE ORDER SYSTEM. CDOT WILL ONLY BE
RESPONSIBLE FOR MATERIAL ORDERED AND RECEIVED BY IT. NO QUANTITIES ARE GUARANTEED AS A RESULT OF
THIS AWARD. QUANTITIES ORDERED WILL BE BASED UPON ACTUAL REQUIREMENTS.
IN ACCORDANCE WITH SECTION 24-110-201, CRS, THIS AWARD WILL BE FOR A COOPERATIVE PURCHASING
AGREEMENT (“AGREEMENT”) AVAILABLE FOR USE BY THE CONTRACTING STATE AGENCY, OTHER STATE
AGENCIES, STATE INSTITUTIONS OF HIGHER EDUCATION, POLITICAL SUBDIVISIONS (E.G., CITIES, COUNTIES, SCHOOLS) AND ELIGIBLE NON-PROFIT AGENCIES ON THE TERMS, CONDITIONS AND RATES SET FORTH IN THE
AGREEMENT. EACH AGENCY OR ENTITY ORDERING GOODS OR SERVICES UNDER THE AGREEMENT WILL BE
RESPONSIBLE FOR ALL COSTS AND EXPENSES INCURRED IN CONNECTION WITH ITS ORDERS. AGENCIES OR ENTITIES
MAY PLACE ORDERS UNDER THE AGREEMENT USING A COMMERCIAL CREDIT CARD, PURCHASE ORDER OR
CONTRACT, AS DEEMED APPROPRIATE BY THE ORDERING AGENCY OR ENTITY.
Please direct inquiries on this award to CDOT
Purchasing, phone:
Fax:
Approved By:
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