Attachment B _ JMS Cost Proposal Form.xlsx

XLSX spreadsheet 520 KB Posted Jun 24, 2026

Attached to: RFP #26-24 Integrated Justice Information and Management System Modernization
Solicitation number: PE-63100-NONST-2026-000000096
Issued by: Clayton County, Georgia

About this file

Written by GovTribe AI · Jul 1, 2026

This is a Cost Proposal Form for an Integrated Justice Information and Management System (JMS) Modernization for Clayton County, Georgia. The RFP seeks vendors to provide a comprehensive justice management system solution that includes Use of Force functional requirements, incident reporting capabilities, medical review documentation, and data query and integration functionalities. The system must support linking Use of Force reports with related disciplinary and incident reports, documenting chemical agent usage, and automating equipment issuance processes. The proposed solution should integrate with existing systems through modern APIs via a Data Integration Hub.

The cost proposal is structured across multiple components over a ten-year period: Base System Software (C1), Professional Services for implementation (C2), Software Support and Maintenance for Years 4-10 (C3), and Other Costs (C4), with optional modules and services (O1, O2, O3) available for additional pricing. The implementation timeline spans three years of development with support and maintenance commencing in Year 4 following successful production implementation. Professional services deliverables include comprehensive project management, requirements analysis, gap analysis, system design specifications, environment and application configuration, data conversion and migration, interface development, user acceptance testing across multiple phases, training and knowledge transfer, and post-implementation warranty and defect tracking services. Vendors must provide detailed cost assumptions for each proposal section, including assumptions regarding the number of users and interface development approaches.

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Other files

File	Type	Posted
Exhibit A _ Data and Infrastructure.pdf	PDF	Jun 24, 2026
Exhibit G _ JMS Project Gates and Deliverable.pdf	PDF	Jun 24, 2026
Exhibit C _ JMS On_Going Support and Training.pdf	PDF	Jun 24, 2026
Exhibit F _ JMS Project Management.pdf	PDF	Jun 24, 2026
Exhibit E _ Data Integration Hub Requirements.xlsx	XLSX spreadsheet	Jun 24, 2026
Attachment B _ DIH Cost Proposal Form.xlsx	XLSX spreadsheet	Jun 24, 2026
Exhibit D _ JMS Functional Requirements.xlsx	XLSX spreadsheet	Jun 24, 2026
26_24 Integrated Justice Information and Mana.pdf	PDF	Jun 24, 2026
Exhibit B _ JMS Technical Requirements.xlsx	XLSX spreadsheet	Jun 24, 2026

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13.0 Use of Force

Functional Requirements: Use of Force

	Req #	Requirement Text	Response Code
(I, C, N)	Estimated Hours to Customize	Vendor Response
	UF-01	The proposed solution must provide the ability for the receiving officer to enter information from paperwork received from agency.
	UF-02	The proposed solution must provide the ability to capture and/or view information. This should include but not be limited to:

a. Incident Reports (see Incident)

b. Medical Review (See Medical)

c. Film/ Photographs/ Video UF-03 The proposed solution must provide the ability to document that PDP requirements for Use of Force were met. This information should include but not be limited to:

a. Security Response

b. Medical Response

c. Mandatory documentation

UF-04	The proposed solution must have the ability to link the Use of Force report with any other related report (Disciplinary, Incident, etc.).
UF-05	The proposed solution must have the ability to document the use of chemical agents and other means. This information should include but not be limited to:

a. Approvals

b. Authorizations

c. Medical Follow up

UF-06	The proposed solution must provide the ability to query Use of Force data, including the use of chemical agents and other types.
UF-07	The proposed solution must provide the ability to automate the process of issuing equipment.

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Instructions

CLAYTON COUNTY

		RESPONDER COST PROPOSAL
		The County requests Responders offer their “best” solution which will satisfy the requirements set forth in this RFP. Provide a Firm Fixed Price quote for the items listed in the tables below including ALL assumptions and adding rows as necessary:
•	Assumptions (no cost information required)
•	C1 – Base System Software with description of functionality (Material only)
•	C2 – Professional Services to Implement Base System
•	C3 – Support-Maintenance
•	C4 – Other Costs
•	O1 –Optional Recommended Software / Modules / Add-ons (Material costs only)
•	O2 - Professional Services to Implement Optional Recommended Software/Modules/Add-ons-ons
•	O3 - Other Optional Items
		Based on approach to building interfaces, responder is expected to provide cost assumptions as part of their cost proposal. Interfaces are expected to be provided with a modern API(s) through the Data Integration Hub. Please refer to Exhibit B – Technical Requirements for additional information. Professional Services for interface work should be included in C2 and any additional costs anticipated in C4 Other Costs.

Cost Proposal Summary

Cost Proposal Summary
Responder Name:
Note: This is automatically populated.
#	Component	Price $
C1	Base System Software with description of functionality (Material only)	$ - 0
C2	Professional Services to Implement Base System	$ - 0
C3	Software Support/ aintenance for Years 4 - 10 (TOTAL)	$ - 0
C4	Other Costs	$ - 0
	COST PROPOSAL TOTAL	$ - 0
#	Optional	Price $
O1	Optional Recommended Software Add-ons (Material only)	$ - 0
O2	Professional Services to Implement Optional Recommended Software/Modules/Add-ons	$ - 0
O3	Other Optional Items	$ - 0

Cost Assumptions

Cost Proposal - All Cost Proposal Assumptions
#	Assumption	Associated Cost Proposal Section(s)

(All, or C1, C2, etc)

1	X numbers of users
2
3
4
5
N*
*Insert as many needed

C1 - Base System SW

Cost Proposal - C1 - Base System Software

Component

Description

Yr 1

Yr 2

Yr 3

Yr 4

Yr 5

Yr 6

Yr 7

Yr 8

Yr 9

Yr 10

Price $

Response Assumptions

$ - 0

C1 Total

$ - 0

C2 - Professional Services

	Cost Proposal - C2 - Professional Services to Implement Base System. Please note any cost assumptions and/or optional software and services in the Cost Assumptions tab.
	#	Phase	Stage Gates	Deliverable Name
Description in Appendies E and I	Price $
	1	Inception	Planning	Project Kickoff Presentation	$ - 0
	2	Inception	Planning	Project Management Plan, Project Schedule, Change Log, Risk Log, Decision Log, Monthly Project Management & Reporting	$ - 0
	8	Elaboration	Requirements / Design	Gap Analysis Report	$ - 0
	9	Elaboration	Requirements / Design	Requirements Traceability Matrix	$ - 0
	10	Elaboration	Requirements / Design	Software Architecture Document	$ - 0
	11	Elaboration	Requirements / Design	System Configuration Specifications	$ - 0
	12	Elaboration	Requirements / Design	System Design Specifications	$ - 0
	13	Elaboration	Requirements / Design	Inventory of Reports, Dashboards, Forms & Queries	$ - 0
	14	Construction	Configure, Build	Environment Configuration	$ - 0
	15	Construction	Configure, Build	Application Configuration	$ - 0
	16	Construction	Configure, Build	Develop Reports, Dashboards, Custom Design & Enhancements	$ - 0
	17	Construction	Configure, Build	Detailed Data Cleansing Plan(s)	$ - 0
	18	Construction	Configure, Build	Detailed Data Conversion Plan(s)	$ - 0
	19	Construction	Configure, Build	Detailed Data Migration Plan(s)	$ - 0
	20	Construction	Configure, Build	Conduct Data Conversion(s) and Migration(s)	$ - 0
	21	Construction	Configure, Build	Interface & Data Exchange Specification Document(s)	$ - 0
	22	Construction	Configure, Build	Conduct Interface and Data Exchange Development	$ - 0
	23	Construction	User Acceptance	Detailed Test Plan(s)	$ - 0
	24	Construction	User Acceptance	Develop Test Cases	$ - 0
	25	Construction	User Acceptance	Data Conversion Testing	$ - 0
	26	Construction	User Acceptance	Interface and Data Exchange Testing	$ - 0
	27	Construction	User Acceptance	Performance Testing	$ - 0
	28	Construction	User Acceptance	System Integration Testing	$ - 0
	29	Construction	User Acceptance	Final Test Report	$ - 0
	30	Construction	User Acceptance	User Acceptance Test Plan	$ - 0
	31	Construction	User Acceptance	User Acceptance Test Scripts	$ - 0
	32	Construction	User Acceptance	User Acceptance Test Report	$ - 0
	33	Transition	Cutover	Training and Knowledge Transfer Plan	$ - 0
	34	Transition	Cutover	Training Materials	$ - 0
	35	Transition	Cutover	Training Environment	$ - 0
	36	Transition	Cutover	Train the Trainer	$ - 0
	37	Transition	Cutover	Technical Training (Administrator & Technical Training )	$ - 0
	38	Transition	Cutover	Cutover Plan	$ - 0
	39	Transition	Cutover	Performance Testing Report	$ - 0
	40	Transition	Cutover	System Documentation	$ - 0
	41	Transition	Cutover	Go-Live Readiness Assessment	$ - 0
	42	Transition	Cutover	Verification of Cutover and Final Acceptance Report	$ - 0
	43	Transition	Cutover	Lessons Learned	$ - 0
	44	Transition	Warranty	Detailed Expectations and Service Level Agreements.	$ - 0
	45	Transition	Warranty	Service Level Requirements Performance Report	$ - 0
	46	Transition	Warranty	Post Go-Live Release Notes & Narrative (for initial release, on-going Release Notes shoud be included in Support & Maintenance)	$ - 0
	47	Transition	Warranty	Defect Tracking and Mitigation Review (for initial release, on-going Defect Tracking and Mitigation Review shoud be included in Support & Maintenance)	$ - 0
	N*				$ - 0
				C2 Total	$ - 0
	*Insert as many needed. Leave additional lines at the bottom of the spreadsheet. Include the Phase they would fall within, the corresponding Stage Gate, and Deliverable Name.

C3 - Support-Maintenance

Cost Proposal - C3 - Software Support/Maintenance for Years 4 - 10
#	Description	Price $	Assumptions
Year 1		NA	County assumes Year 1 - 3 will be development of the JMS and support and maintanence would not be necessary unitl post-implementation.
Year 2		NA	County assumes Year 1 - 3 will be development of the JMS and support and maintanence would not be necessary unitl post-implementation.
Year 3		NA	County assumes Year 1 - 3 will be development of the JMS and support and maintanence would not be necessary unitl post-implementation.
Year 4		$ - 0
Year 5		$ - 0
Year 6		$ - 0
Year 7		$ - 0
Year 8		$ - 0
Year 9		$ - 0
Year 10		$ - 0
	C3 Total	$ - 0

Note: For maintenance and support services, please include an annual price for post-implementation maintenance and support for a seven-year period beyond successful implementation of the proposed solution into a production environment (customer acceptance). Any ongoing maintenance and support (i.e., production services) prior to the completion of all work provided under this agreement should be included in the Professional Services section of the Cost Proposal (C.2).

C4 - Other Costs

Cost Proposal - C4 - Other Associated Costs
#	Component	Description	Price $	Assumptions
1			$ - 0
2			$ - 0
3			$ - 0
4			$ - 0
5			$ - 0
N*			$ - 0
		C4 Total	$ - 0
*Insert as many needed

O1 - Optional SW

Cost Proposal - O1 - Optional Recommended Software / Modules / Add-ons (Material costs only)
#	Component	Description	Price $	Assumptions
1			$ - 0
2			$ - 0
3			$ - 0
4			$ - 0
5			$ - 0
N*			$ - 0
		O1 Total	$ - 0
*Insert as many needed

O2 - Optional Services

Cost Proposal - O2 - Professional Services to Implement Optional Recommended Software/Modules/Add-ons
#	Deliverable	Associated Projects / Work Streams	Price $	Assumptions
1			$ - 0
2			$ - 0
3			$ - 0
4			$ - 0
5			$ - 0
N*			$ - 0
		O2 Total	$ - 0
*Insert as many needed

O3 - Other Optional Items

Cost Proposal - O3- Other Optional Items
#	Component	Description	Price $	Assumptions
1			$ - 0
2			$ - 0
3			$ - 0
4			$ - 0
5			$ - 0
N*			$ - 0
		O3 Total	$ - 0
*Insert as many needed

File details come from the government source that posted it. Updated Jul 1, 2026.