Attachment_B_-_Invoicing_Layout-Locations-Revision2(BIDDERS_TO_REVIEW_BOTH_TABS).xlsx

This is an invoicing layout template document for Volusia County, Florida's multifunction printer (MFP) contract, detailing the billing structure and departmental locations for approximately 463 existing MFPs distributed across the county. The document provides comprehensive location information for MFPs serving approximately 346 county department locations and constitutional officer locations, including courts, corrections facilities, libraries, fire stations, emergency services, public works, and administrative offices throughout the Volusia County region. The invoice template specifies required data fields including account numbers, department names, device models, serial numbers, meter readings for black and white and color copies, and calculated charges based on usage. The billing layout is designed to capture quarterly invoicing data with coverage periods and supports cost-per-copy pricing structures for both black and white and color copying services. The document indicates that MFP placements range from single devices in small offices to multiple units in high-volume departments, with usage patterns varying significantly across locations based on departmental copy volume requirements. Two separate tabs within the spreadsheet organize billing information for general county departments and constitutional officers (Elections, Property Appraiser, Sheriff's Office, and Tax Collector), providing the invoicing framework necessary for tracking and billing copy usage across the entire county network.

The invoicing template establishes the billing methodology for the MFP maintenance contract, with cost-per-copy charges calculated separately for black and white and color services applied to actual meter readings collected during each billing period. The document serves as the operational framework for processing monthly or quarterly invoices under the contract and demonstrates the county's existing device inventory across multiple facility types and geographic locations. Several notations within the template indicate equipment substitutions, loaner units, and replacements, reflecting the dynamic nature of device management and maintenance throughout the contract period. The comprehensive location listing confirms the widespread distribution of imaging equipment across all county operations and establishes the baseline infrastructure upon which the successful bidder must provide maintenance, supplies, service response, and technical support as specified in the underlying invitation to bid.