Attachment B - IHS1520125 FYHC HVAC Filter Replacement SOW.pdf
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- Solicitation number
- IHS1520125
About this file
This Statement of Work describes HVAC filter replacement and disposal services for Fort Yuma Health Center (FYHC), an Indian Health Service healthcare facility. The contractor shall remove and replace 136 air filters per service cycle approximately every four months (quarterly) or as directed by the Contracting Officer's Representative (COR). The required filter specifications total 136 units across eight types: 5 units of 24"x24"x1" Standard filters, 1 unit of 20"x36"x1" Standard, 2 units of 18"x18"x1" Standard, 4 units of 16"x20"x4" MERV 8, 54 units of 24"x24"x4" MERV 9, 6 units of 12"x24"x4" MERV 10, 36 units of 24"x24"x12" HEPA 95%, and 28 units of 12"x24"x12" HEPA 95%. The contractor must furnish new filters, properly seal and install them, inspect filter housings for deficiencies, and remove all used filters from the facility.
The contractor is responsible for strict compliance with infection prevention and control (IPC) standards applicable to active healthcare facilities, including coordinating work with the COR prior to service initiation, minimizing dust and debris generation, sealing used filters in plastic bags immediately upon removal, transporting filters in covered containers, and cleaning any visible debris. Work must also comply with OSHA (29 CFR 1910), EPA disposal regulations, ASHRAE healthcare ventilation standards, CDC Guidelines for Environmental Infection Control in Healthcare Facilities, and IHS infection control policies. Filters from clinical areas shall be treated as potentially contaminated materials and disposed of in accordance with applicable federal, state, and local regulations. The contractor shall provide trained and certified personnel qualified to perform HVAC filter replacement services who comply with OSHA requirements and facility security procedures. Ramon Noriega, COR Level I, is designated as the COR responsible for technical oversight and service acceptance. The Contracting Officer retains authority to negotiate changes to contract terms and conditions.
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Text version
STATEMENT OF WORK (SOW)
HVAC Filter Replacement and Disposal Services
Fort Yuma Health Center (FYHC) Indian Health Service
1.0 Background
Fort Yuma Health Center (FYHC) operates four (4) primary rooftop HVAC units that supply conditioned air throughout the healthcare facility. These units collectively require replacement of 136 air filters per service cycle.
As an active Indian Health Service (IHS) healthcare facility, maintaining proper HVAC filtration is critical to indoor air quality, infection prevention, patient safety, and regulatory compliance.
2.0 Objective
The objective of this contract is to provide routine replacement and proper disposal of 136 HVAC air filters at FYHC approximately every four (4) months (quarterly), or as otherwise directed by the Contracting Officer’s Representative (COR).
3.0 Scope of Work
1. Remove existing HVAC air filters.
2. Furnish and install new air filters meeting required specifications.
3. Properly dispose of used filters.
4. Comply with infection prevention and control (IPC) standards applicable to healthcare facilities.
5. Perform work in accordance with manufacturer specifications and regulatory requirements.
Work shall comply with OSHA (29 CFR 1910), EPA disposal regulations, ASHRAE healthcare ventilation standards, CDC Guidelines for Environmental Infection Control in Healthcare Facilities, and applicable IHS infection control policies.
4.0 Description of Services
4.1 Filter Replacement
The Contractor shall remove and replace a total of 136 air filters per service cycle. All filters shall be properly seated and sealed. The Contractor shall inspect filter housings and notify the COR of any deficiencies.
4.2 Filter Specifications
Quantity Size Type
5 24" x 24" x 1" Standard
1 20" x 36" x 1" Standard
2 18" x 18" x 1" Standard
4 16" x 20" x 4" MERV 8
54 24" x 24" x 4" MERV 9
6 12" x 24" x 4" MERV 10
36 24" x 24" x 12" HEPA 95%
28 12" x 24" x 12" HEPA 95%
5.0 Infection Prevention and Control (IPC) Requirements
Because FYHC is an active healthcare facility, strict infection control measures shall be followed.
• Coordinate work with the COR prior to beginning services.
• Minimize dust and debris generation during filter removal and installation.
• Seal used filters in plastic bags immediately upon removal.
• Transport used filters in covered containers.
• Clean any visible debris generated during work.
• Comply with PPE requirements established by FYHC.
6.0 Disposal Requirements
The Contractor shall remove all used filters from the facility and dispose of them in accordance with applicable federal, state, and local regulations. Filters from clinical areas shall be treated as potentially contaminated materials.
7.0 Contractor Responsibilities and Minimum Qualifications
The Contractor shall provide trained and certified personnel qualified to perform HVAC filter replacement services. All personnel shall comply with OSHA requirements and facility security procedures.
8.0 Delivery / Service Calls
Services shall be performed upon issuance of a service call for filter replacements, approximately quarterly (every four months), or as otherwise directed by the COR.
9.0 Period of Performance (POP)
The contract performance period shall be determined by the Contracting Officer in coordination with the COR.
10.0 Contracting Officer Authority
Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved for the Contracting Officer (CO).
11.0 Contracting Officer’s Representative (COR)
Ramon Noriega, COR Level I, is designated as the Contracting Officer’s Representative for this contract. The COR is responsible for technical oversight and acceptance of services but does not have authority to modify contract terms.
| STATEMENT OF WORK (SOW) |
| 1.0 Background |
| 2.0 Objective |
| 3.0 Scope of Work |
| 4.0 Description of Services |
| 4.1 Filter Replacement |
| 4.2 Filter Specifications |
| 5.0 Infection Prevention and Control (IPC) Requirements |
| 6.0 Disposal Requirements |
| 7.0 Contractor Responsibilities and Minimum Qualifications |
| 8.0 Delivery / Service Calls |
| 9.0 Period of Performance (POP) |
| 10.0 Contracting Officer Authority |
| 11.0 Contracting Officer’s Representative (COR) |
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