Attachment_B_-_Firm_experience._Required.docx

Attachment B is a qualifications form for the City of Palo Alto's Planning & Development Services Department in response to RFP #195677 for a comprehensive, cloud-based permitting and land management software system. The RFP seeks a modern platform to replace the City's existing system and support permitting, land management, code enforcement, and inspections functions. The request was released on October 8, 2025, with proposals due by November 11, 2025, at 3:00 pm PST. The procurement timeline includes vendor interviews scheduled for December 2025 through January 2026, an intent to award in March 2026, project initiation in April 2026, and a targeted go-live date of September 2027 or earlier. The selected vendor will be required to manage data migration covering 42 years of historical records and provide 60 days of post-go-live support.

Attachment B requires vendors to document firm experience through a structured form that includes project name, client name, description of work performed, total project cost, percentage of work the firm was responsible for, period work was completed, and client contact information. Vendors must also confirm whether their firm met project schedules and budgets through yes/no responses and provide brief statements regarding adherence to schedule and budget performance. The form requests that respondents include the name, title, phone number, and email address of references for verification purposes. The RFP does not specify explicit set-aside designations or restrictions on respondent types. While specific budget details are not explicitly stated in this attachment, the procurement anticipates supporting up to 200 user licenses with potential for additional licenses and will involve comprehensive SaaS licensing, hosting, maintenance, and training costs, plus one-time implementation expenses.