Attachment B FINAL Fee Schedule RFP P09-2027.xlsx
XLSX spreadsheet 33 KB Posted
- Solicitation number
- 145277
- Issued by
- San Diego County, California
About this file
This is a Fee Schedule attachment for a Request for Proposals (RFP P09-2027) issued by the City of Chula Vista, California, for micro-transit transportation services. The RFP seeks competitive proposals from qualified service providers to operate the City's Community Shuttle Program, an on-demand, shared-ride transportation service utilizing an all-electric fleet. The service will operate Monday through Friday, 8:00 a.m. to 5:00 p.m., serving residents throughout the City's designated Community Shuttle service area with connections to healthcare providers, grocery stores, public transit, employment centers, and other essential destinations. The initial contract term is six months, with two optional one-year renewal terms subject to City Council approval and annual appropriation. Contractors must propose a fleet configuration including electric passenger vehicles and ADA-accessible vehicles (WAV) to meet the City's operating requirements and performance standards. The City estimates 1,170 Vehicle Revenue Hours (VRHs) for the initial six-month period based on current service schedules and revenue-service deployment.
Pricing for the Base Community Shuttle Service shall not exceed $340,000 for the initial six-month term, with an anticipated annual budget of approximately $680,000 for each optional renewal term. An optional CHT Network/HealthLink Enhanced Service is separately priced at a maximum of $75,000 for the initial six-month term and an anticipated $150,000 annually for renewal terms, contingent upon funding availability and written City authorization. The combined maximum allowable cost for both Base Service and optional Enhanced Service is $415,000 during the initial six-month term and $830,000 annually for renewals. Contractors must provide fully burdened Vehicle Service VRH rates for each vehicle type, incorporating driver labor, vehicle-specific operating costs, program management, operational support, and other required services. All one-time implementation and transition costs, including vehicle branding, technology setup, data migration, and facility preparation, must be separately identified and are applicable only to the initial contract commencement. Contractors may propose price escalation for optional renewal terms, with escalation percentages and methodology clearly documented in the Fee Schedule submission.
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Other files
| File | Type | Posted |
|---|---|---|
| Cyber Security Vendor Risk Assessment - Support Services.docx | DOCX document | |
| BYRD ANTI-LOBBYING ACKNOWLEDGEMENT.pdf | ||
| GENERAL CONDITIONS.pdf | ||
| Solicitation Document.pdf | ||
| Attachment A Current Service Area.pdf | ||
| General Provisions RFP.pdf |
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Instructions
| Attachment B Fee Schedule RFP P09-2027 |
| 1) Contractor shall complete all applicable yellow cells. |
2) Base Community Shuttle pricing shall be separately identified from the funding-contingent CHT Network/HealthLink enhancement.
3) Contractor shall not duplicate costs among pricing categories.
4) Enter $0 where an applicable service is provided at no additional cost.
| Item | Instruction |
| Funding / Not-to-Exceed Amounts | 1) For the initial six (6)-month term, Base Community Shuttle Service costs shall not exceed $340,000. |
2) Optional CHT Network/HealthLink Enhanced Service shall be separately priced at an amount not to exceed $75,000 for the initial six (6)-month term. Implementation of the Enhanced Service is contingent upon funding availability and written authorization by the City.
3) If authorized, the combined maximum amount for Base Community Shuttle Service and optional CHT Network/HealthLink Enhanced Service shall not exceed $415,000 during the initial six (6)-month term.
4) For each of the two (2) optional one-year renewal terms, the City anticipates an annual budget of approximately $680,000 for Base Community Shuttle Service.
5) If funding is awarded and the CHT Network/HealthLink Enhanced Service is authorized by the City, the City anticipates an additional annual budget of approximately $150,000 for the Enhanced Service.
6) Anticipated funding for optional renewal terms does not constitute a guarantee of funding, minimum service levels, expenditures, or renewal. Renewal or continuation of services is subject to City Council approval and annual appropriation, as applicable, and the availability of applicable grant, local, or other funding sources.
Base Service 1) Base Service pricing shall reflect the City's required Community Shuttle operating model, including City-established service days and hours, fleet requirements, service area, and performance standards.
2) Current service operates Monday through Friday, 8:00 a.m.–5:00 p.m., subject to modification by the City in accordance with the RFP and Agreement.
Vehicle Service VRH Rates 1) Provide a separate fully burdened Vehicle Service VRH Rate for each applicable vehicle type.
2) The proposed rate shall include all costs necessary to provide the required service, including driver labor, vehicle-specific operating costs, Program Management, Operational Support, and other program wide services required under the Scope of Work, except for costs expressly permitted by the Fee Schedule to be separately priced.
Enhanced Service 1) CHT Network/HealthLink pricing shall be separately identified from Base Community Shuttle pricing.
2) The HealthLink Vehicle shall be separately priced as specified in the Fee Schedule.
3) Implementation is contingent upon funding availability and written authorization by the City.
Fleet 1) Identify the proposed fleet configuration, including the number and type of vehicles proposed for Base Service and any required backup/replacement vehicle capacity.
2) Vehicle-specific costs included in the Vehicle Service VRH Rate shall not be separately charged.
| One-Time Costs | 1) Separately identify any one-time implementation or transition costs, including vehicle/program branding, technology setup, data migration, training, or other one-time costs. |
| Charging / Storage / Staging | 1) Identify any charging infrastructure, equipment, electrical capacity, vehicle storage, staging, parking, or other facility requirements necessary to support the proposed fleet and operating model, including any assumptions regarding the availability or use of City-owned or City-authorized facilities. |
2) Any associated costs shall be clearly identified in the applicable Fee Schedule.
Pricing Assumptions and Escalation 1) Identify any proposed price escalation applicable to each optional renewal term on the Pricing Escalation tab.
2) Enter 0% if no escalation is proposed.
3) Refer to the Pricing Escalation tab for calculation requirements and additional instructions.
Pricing Summary 1) The Pricing Summary automatically consolidates proposed pricing from the applicable Fee Schedule tabs for the initial six (6)-month term.
2) Contractor shall review the calculated amounts for accuracy and shall not modify formula-driven cells.
Base Services
| Base Community Shuttle Service – Fee Proposal | |
| Contractor shall identify the proposed Base Service fleet configuration and describe how the proposed number and type of vehicles will satisfy the City's operating hours, service demand, accessibility requirements, and performance standards. | |
| City-estimated VRHs are provided solely for proposal pricing and evaluation purposes and do not constitute a guarantee of minimum or maximum VRHs. Estimated VRHs are based on the City's current service schedule and assumed revenue-service deployment. Actual VRHs shall be based on City-authorized service and actual service provided in accordance with the Agreement. |
| Proposed Base Fleet Configuration | Qty. | City-Estimated VRH per Revenue-Service Vehicle for Initial 6-Months | |||
| Hours | 8 am - 5pm | 9 | hours | ||
| Number of EV Passenger Vehicles | Days | Mon- Fri | 5 | days | |
| Number of WAV/ADA-Accessible Vehicles | Week | 6-months | 26 | weeks | |
| TOTAL PROPOSED BASE SERVICE FLEET | 0 | Week | VRH | 45 | VRH per week |
| 1170 | City-Estimated VRH per Revenue-Service Vehicle | ||||
| 1) The Contractor shall provide a fully burdened Vehicle Service VRH Rate for each applicable vehicle type for one (1) Vehicle Revenue Hour (VRH). |
2) At a minimum, the Vehicle Service VRH Rate shall include driver labor and all vehicle-specific costs necessary to provide revenue service, including, but not limited to, vehicle lease or other vehicle costs; maintenance; electricity/charging; registration; insurance; washing/cleaning; and other directly attributable vehicle operating costs.
3) Programwide services, including Program Management, Operational Support, dispatch, customer service/call center, technology and mobility platform, reporting and data analytics, community outreach, marketing, rider education, and other administrative or operational support may either be incorporated into the proposed Vehicle Service VRH Rate or, if separately priced, shall be expressly identified and described in Cells B15–B17.
4) Costs incorporated into the Vehicle Service VRH Rate shall not be separately charged or duplicated elsewhere in the Fee Schedule.
5) Enter $0 for any separately identified cost that is not applicable or is included in the proposed Vehicle Service VRH Rate.
| Cost Category | Description / Pricing Basis | Unit | Estimated Qty. | Proposed Unit Cost | Initial 6-Month Cost | Notes / Assumptions |
| EV Passenger Vehicle - Vehicle Revenue Service | Fully burdened EV Passenger Vehicle revenue service, including driver labor and all vehicle-specific operating costs required under the RFP Scope of Work. Programwide Services may be included in the Vehicle Service VRH Rate or separately priced, if applicable, and identified and described in the line items below. | City - Estimated VRH | 0 | |||
| WAV/ADA Vehicle - Vehicle Revenue Service | Fully burdened WAV/ADA Vehicle revenue service, including driver labor and all vehicle-specific operating costs required under the RFP Scope of Work. Programwide Services may be included in the Vehicle Service VRH Rate or separately priced, if applicable, and identified and described in the line items below. | City - Estimated VRH | 0 | |||
| Other Recurring Cost, if expressly permitted | Identify and describe any recurring cost not included in the fully burdened Vehicle Service VRH Rate and expressly permitted to be separately priced under the RFP | Specify | 6 | |||
| Other Recurring Cost, if expressly permitted | Identify and describe any recurring cost not included in the fully burdened Vehicle Service VRH Rate and expressly permitted to be separately priced under the RFP | Specify | 6 | |||
| Other Recurring Cost, if expressly permitted | Identify and describe any recurring cost not included in the fully burdened Vehicle Service VRH Rate and expressly permitted to be separately priced under the RFP | Specify | 6 | |||
| TOTAL BASE COMMUNITY SHUTTLE – INITIAL 6-MONTHS | $0.00 | Not-to-Exceed $340,000 |
CHT HealthLink
| Optional CHT Network / HealthLink Enhanced Service |
| 1) Complete separately from Base Service. CHT Network/HealthLink Enhanced Service pricing is subject to funding availability and written authorization by the City. |
2) Contractor shall identify only incremental costs attributable to the CHT Network/HealthLink Enhanced Service and shall not duplicate costs included in Base Service pricing or elsewhere in the Fee Schedule.
3) Programwide Services, including Program Management, Operational Support, dispatch, customer service/call center, technology and mobility platform, reporting and data analytics, community outreach, marketing, rider education, and other administrative or operational support, may either be incorporated into the proposed HealthLink Vehicle Service VRH Rate or, if separately priced, shall be expressly identified and described in Cells B5–B7.
4) Enter $0 for any separately identified cost that is not applicable or can be provided at no additional cost.
| Cost Category | Description / Pricing Basis | Unit | Estimated Qty. | Proposed Unit Cost | Initial 6-Month Cost | Notes / Assumptions |
| HealthLink Vehicle – Vehicle Revenue Service | Fully burdened HealthLink Vehicle revenue service, including driver labor and all vehicle-specific operating costs required under the RFP Scope of Work. Programwide Services may be included in the Vehicle Service VRH Rate or separately priced, if applicable, and identified and described in the line items below. | City - Estimated VRH | 1170 | |||
| Other Enhanced-Service Cost | Identify and describe any recurring cost not included in the proposed HealthLink Vehicle Service VRH Rate and expressly permitted to be separately priced under the RFP. Cost must be attributable solely to the CHT Network/HealthLink Enhanced Service and shall not duplicate costs included elsewhere in the Fee Schedule. | Specify | 6 | |||
| Other Enhanced-Service Cost | Identify and describe any recurring cost not included in the proposed HealthLink Vehicle Service VRH Rate and expressly permitted to be separately priced under the RFP. Cost must be attributable solely to the CHT Network/HealthLink Enhanced Service and shall not duplicate costs included elsewhere in the Fee Schedule. | Specify | 6 | |||
| Other Enhanced-Service Cost | Identify and describe any recurring cost not included in the proposed HealthLink Vehicle Service VRH Rate and expressly permitted to be separately priced under the RFP. Cost must be attributable solely to the CHT Network/HealthLink Enhanced Service and shall not duplicate costs included elsewhere in the Fee Schedule. | Specify | 6 | |||
| TOTAL OPTIONAL CHT NETWORK / HEALTHLINK – INITIAL 6-MONTHS | $0.00 |
One-Time Costs
| Implementation and Transition – One-Time Costs |
| 1) Contractors shall separately identify all one-time implementation, mobilization, and transition costs necessary to commence services under the resulting Agreement. |
2) Enter $0 for any item that is not applicable or can be provided at no additional cost.
3) If applicable, the Incumbent Service Provider shall identify only those one-time costs that would actually be incurred upon commencement of the resulting Agreement.
4) One-time costs shall not be duplicated in Base Service, CHT Network/HealthLink, Vehicle Service VRH Rates, or other recurring pricing.
5) One-time implementation and transition costs are applicable only to commencement of the initial Agreement term and shall not recur during optional renewal terms.
| Cost Item | Description | Qty. | Proposed Unit Cost | Total One-Time Cost | Notes / Assumptions |
| Implementation / Mobilization | Project startup and implementation management | 1 | |||
| Service Transition / Knowledge Transfer | Operational transition, coordination, knowledge transfer, and service continuity activities, if applicable. | 1 | |||
| Technology Setup | Platform configuration, rider app setup, dashboard, integrations | 1 | |||
| Data Migration | Migration/transfer of applicable rider and program data | 1 | |||
| Vehicle Branding / Wraps | Initial vehicle branding, wraps, decals, and other City-approved program identification, as applicable. | 0 | |||
| Call Center Setup | Telephone reservation/customer service setup | 1 | |||
| Charging / Storage Setup | Initial charging, storage, staging, parking, equipment, or facility setup required for the proposed operating model, if applicable. | 1 | |||
| Other One-Time Cost | Other one-time costs not identified above; Contractor shall identify and describe | 1 | |||
| Other One-Time Cost | Other one-time costs not identified above; Contractor shall identify and describe | 1 | |||
| Other One-Time Cost | Other one-time costs not identified above; Contractor shall identify and describe | 1 | |||
| TOTAL ONE-TIME IMPLEMENTATION / TRANSITION | $0.00 |
Pricing Escalation
| Pricing Escalation and Assumptions for Base Services Only |
| 1) Contractor shall identify any proposed price escalation applicable to each optional renewal term. |
2) Enter 0% if no escalation is proposed.
3) Contractor shall identify the basis or methodology for any proposed escalation in the space provided below.
4) Proposed escalation shall apply only to recurring Base Community Shuttle Service pricing and shall not apply to one-time implementation/transition costs or optional CHT Network/HealthLink Enhanced Service costs, unless otherwise expressly identified and authorized by the City.
5) Optional Year 1 escalation shall be applied to the baseline annual recurring Base Community Shuttle Service pricing.
6) Optional Year 2 escalation shall be applied to the escalated Optional Year 1 annual cost.
7) The City anticipates an annual Base Community Shuttle Service budget of approximately $680,000 for each optional renewal term. This amount is provided for planning purposes and does not constitute a guarantee of funding, expenditures, service levels, or renewal.
| Optional Renewal Term | Proposed Escalation (%) | Escalation Amount | Annual Cost with Escalation |
| Optional Year 1 Escalation from Initial Rates | $0.00 | $0.00 | |
| Optional Year 2 Escalation from Optional Year 1 Rates | 0% | $0.00 | $0.00 |
| Escalation Basis / Methodology |
Pricing Summary
| Pricing Summary |
| 1) Summary of proposed costs for the initial six (6)-month term and optional renewal pricing. |
2) Base Community Shuttle Service and optional CHT Network/HealthLink Enhanced Service are intentionally separated.
3) Amounts are automatically calculated from the applicable Fee Schedule tabs.
4) Optional renewal pricing reflects any proposed escalation identified on the Pricing Escalation tab.
5) CHT Network/HealthLink Enhanced Service funding is contingent upon funding availability and written authorization by the City.
6) Anticipated optional renewal-term budgets are provided for planning and proposal purposes only and do not constitute a guarantee of funding, expenditures, service levels, or renewal.
7) Renewal or continuation of services is subject to City Council approval and annual appropriation, as applicable, and the availability of applicable grant, local, or other funding sources.
| Initial 6-Month Term | Pricing Parameters – Available/Anticipated Budge | ||||
| Pricing Component | Proposed Cost | Service | Initial 6-Month Term | Optional Year 1 | Optional Year 2 |
| One-Time Implementation / Transition | $0.00 | Base Community Shuttle Service | NTE $340,000* | Anticipated $680,000* | Anticipated $680,000* |
| Base Community Shuttle – Recurring Service | $0.00 | CHT Network/HealthLink Enhanced Service | NTE $75,000† | Anticipated $150,000† | Anticipated $150,000* |
| TOTAL – Base + One-Time | $0.00 | Combined Services | NTE $415,000*† | Anticipated $830,000*† | Anticipated $830,000*† |
| Optional CHT Network/HealthLink Enhanced Service | $0.00 | * = optional-year budget disclaimer | |||
| TOTAL – Base + Optional CHT/HealthLink (if authorized) + One-Time | $0.00 | † = HealthLink funding contingency |
| Optional Renewal Pricing — Base Community Shuttle | ||
| Pricing Component | Optional Year 1 | Optional Year 2 |
| Baseline Annualized Base Service | $0.00 | $0.00 |
| Proposed Escalation | 0.00% | 0.00% |
| Escalation Amount | $0.00 | $0.00 |
| Annual Base Service Cost with Escalation | $0.00 | $0.00 |
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