Attachment_B_-_Fees_and_Investment_Options_(new).pdf

County of Orange HRS Employee Benefits

RFP # 017-202406-MC

HRA Plan Administration and Investment Services

File Folder No.: 017-2700201

ATTACHMENT B

FEES AND INVESTMENT OPTIONS

(Complete and submit as Part 5 of the Proposal in Response to Offeror’s Proposal Questionnaire #246, Proposed Fees and Investment Options.)

1. Total Pricing Considerations

In accordance with the Plan Document (Appendix A), all administrative fees relating to these services will be borne by the Participants. The County requires all Offerors to provide the County with full and complete disclosure of all costs, fees, and revenue received and any and all financial relationships with third-parties that will be involved, directly or indirectly, in connection with the Plans’ or the County’s account. Please note that there can be no commissions or any other incentive given regarding any service and/or products that are marketed to Participants.

Identify if you agree to offer all of the investment options currently offered in the Plans. If you do agree to provide the current fund lineup, completion of the table below is not required. If you are proposing investment options different from the current lineup, please complete the table below, including the fund house reimbursement/revenue sharing and the allocation of assets that you have assumed for each category. Please note that fund house reimbursements/revenue sharing shall not be retained by the Offeror.

Category

Fund Name

Ticker

Total Expense Ratio*

Fund House Reimbursement

Allocation Of Assets

*Total expense ratio for investment option includes amounts of Fund House Reimbursement.

2. Administrative Fees

a. Fully describe any on-going administrative fees and charges. These must include all asset-based charges and per-participant fees or similar charges.

b. Describe any variations in fees based on account size, number of investment options, or charges for transactions such as claims reimbursements, including any charges for claims or payment initiation such as processing or per check charges.

c. Describe any ongoing fees and charges associated with processing claims. Describe your methodology for recovering these costs from the Participants.

3. Implementation Costs

a. Using the format below, identify one-time implementation costs that are not covered in the fees proposed above but that you expect to incur. The proposer must provide an itemized breakdown of the various activities to which these implementation costs are attributable. Categories for these activities may include custom programming, record setup, setup of interfaces with the County, the custodian and/or investment providers, design and development of forms, supplemental education materials, and claims administration implementation.

RFP # 017-202406-MC

HRA Plan Administration and Investment Services

One-Time Implementation Costs Cost Amount

Toll-free number set-up $

Interactive voice response set-up $

Customer service center set-up $

Internet set-up $

Mobile app set-up $

Plan documentation $

Other charges: List separately and provide details $

b. Once you have detailed the implementation costs, describe how you propose to amortize these costs.

If the Contract is terminated prior to the end of the initial three (3)-year Term for any reason, other than for cause, indicate any amounts that, at the end of each year, will remain unpaid and specify the contract termination terms you require. The amount of these implementation costs should be expressed in a flat dollar amount.

Amount, if applicable

Total amount of implementation costs $

Amount remaining at end of Contract year one $

Amount remaining at end of Contract year two $

Amount remaining at end of Contract year three $

4. Pricing Assumptions The County makes no representations or warranties of any type or kind as part of this RFP. List the assumptions you employed in submitting your Proposal using the table format below:

At End of Agreement

Year

Expected Number of

Active Participants

Expected Number of

Inactive Participants

Expected Number of

Participants Receiving Payments

Expected Number of

Total Participants

Expected Amount of Assets

Expected Amount of Claims Processed

Year 1 Year 2 Year 3 Year 4 Year 5

Note that in evaluating your Proposal, the County will make its own assumptions and that the County makes no guarantees regarding expected assets or participants that you may expect.

5. Administrative Funding

The cost of the HRA Plans is intended to be fully funded by the Plans. The County is interested in considering the prospect of receiving administrative funding from the Plans in order to pay for County costs associated with maintaining the Plans. Is your company able to provide administrative funding from the fees collected from participant accounts? If yes, what would be the impact to the fees quoted above if you were to provide $90,000 per year in administrative funding?

RFP # 017-202406-MC

HRA Plan Administration and Investment Services

6. Other Compensation

Please note any other compensation not mentioned in this attachment used for administration of the County’s HRA program. Please note that compensation not mentioned in this attachment will not be honored by the County.

7. Reimbursement for Errors

Are you willing to reimburse the County or HRA Plan Participants for errors caused by your administration of the required services under the Contract that cause damages to the County or Participants? If so, please describe how you will reimburse the County and/or Participants?