Attachment B - Bid Form (mcruz) CS# 26-18.xlsx
XLSX spreadsheet 396 KB Posted
- Solicitation number
- BPM059368
- Issued by
- Maryland
About this file
This is a bid form and instructions document from the Maryland State Department of Education, Division of Rehabilitation Services (DORS) for a Home Accessibility Modifications project designated as CS# 26-18. The procurement is a Certified Small Business (CSB) designated contract for home accessibility modifications and residential construction services for a DORS client. Bidders must provide pricing for multiple construction divisions including General, Existing Conditions, Woods and Plastics (Rough Carpentry), Doors and Windows (Automatic Door Opener), Conveying System (Curved Indoor Stairlift), and Electrical work. The bid form requires vendors to submit separate pricing for materials and labor for most divisions, with Division 01 requiring only one price. Bidders must complete a timeline section indicating the number of weeks or days required for pre-construction activities, construction commencement, and overall project completion, with unrealistic timelines subject to bid disqualification.
All pricing must be entered in designated blue spaces within the Excel workbook, with automatic calculation of total bid price. Vendors must provide a two-year warranty covering all components, maintenance, and repairs in addition to manufacturers' warranties. The bid form must be signed by an authorized representative and include company information, Federal ID number, and eMM number. Invoicing will be processed through a dedicated portal with specific requirements for partial invoices (requiring paid manufacturer receipts for equipment over $5,000) and final invoices upon delivery of the modified vehicle. Final invoices must include itemized equipment details with manufacturer and serial numbers, warranty documentation, and consumer-signed documents. All inquiries regarding specifications and drawings should be directed to Brittany Owens at MSDE procurement via email, while workbook technical issues should be addressed to Pam Post.
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Text version
Workbook & Bid Form Instruction
| DORS CS# 26-18: Home Accessibility Modifications Bid Form |
| Maryland State Department of Education (MSDE) |
Division of Rehabilitation Services (DORS) Home Accessibility Modification Project
| ATTACHMENT B |
| BID FORM INSTRUCTIONS |
| This Excel Workbook Contains these instructions and the Bid and Signature Form. They each can be accessed by clicking the different Tabs at the bottom of this Workbook. |
| The bidder is to provide pricing for each DIVISION in the appropriate cells to the right of each identified DIVISION. DIVISION 01: GENERAL requires one price. All other DIVISIONS require pricing for MATERIALS & LABOR. |
| Bidders should not calculate any totals. Excel will automatically add the bidders prices. |
| Bidders should not "un-protect" the Workbook or Worksheets within the Workbook. |
| If Bidder has difficulty with this Excel Workbook contact Pam Post at PamJ.Post@maryland.gov for assistance with the Workbook. |
| If Bidder has questions or needs clarification on the construction specifications and/or drawings please email Brittany Owens at Brittany.Owens1@maryland.gov at the Maryland State Department of Education (MSDE) procurement. All inquiries must be made in writing via email. |
| Do not alter the Bid Form or the Bid Form may be rejected. |
| The Bid Form is to be signed and dated, where requested, by an individual who is authorized to bind the Bidder to the prices entered on the Bid form. |
Invoicing & Portal Information
| DORS CS# 26-18: Home Accessibility Modifications Bid Form |
| Maryland State Department of Education |
Division of Rehabilitation Services Home Accessibility Modification Project
| ATTACHMENT B |
| Invoicing and Portal Information |
| Invoice Timing: |
Vendors can submit partial invoices after purchasing or putting downpayments on equipment that costs over $5,000.00. Vendors must submit the "paid" receipt from the manufacturer in order for the invoice to be processed and paid.
Final invoice may be submitted upon delivery of modified vehicle to consumer. Invoices need to be itemized to include manufacturer & serial number of all equipment installed in the DORS consumer's vehicle along with the cost to DORS.
Documents to be Submitted along with the Final Invoice:
| * Company Forms: Electronic copies of all warranty documents. |
| * Company Forms: Provide electronic copies of all documents signed by our DORS consumers |
| Items Required on Invoices: |
| • | Name and Address of Vendor |
| • | DORS Vendor Number/Federal Tax ID: |
| • | “Bill To”: Must be the DORS office that requested the services or purchased the goods. This information will be provided in the written purchase authorization provided by DORS. |
| • | “Remit To” address for payment: Address where DORS should send your payment. |
| • | Invoice #: Must be a unique number for each invoice submitted. |
| • | Invoice Date: Must be the date the invoice is submitted. If resubmitting an invoice after corrections, a new Invoice Date will be needed. |
| • | Consumer Name (Participant): |
| • | Participant ID #: (found on purchase authorization) |
| • | Purchase Authorization Number: |
| • | Description of Services rendered and/or goods sold. |
| • | Date(s) of Service: Contract begin date through project completion date (date the consumer takes possession of their modified vehicle) |
| • | Total Amount Due |
These instructions can be found on every DORS “Authorization for Purchase.”
Special Note: If submitting a partial invoice, you will need to submit paid receipt(s) from the manufacturer that you made a purchase from. You must also include the original contracted cost minus what you are invoicing for and the amount remaining on the contract.
| Submitting Invoices through the Portal |
| Portal Address: https://www.surveygizmo.com/s3/5681670/DORS-Invoice-Reports-Portal- 062520 |
| Page 1 |
The first page of the portal provides instructions and guidance on using the portal. Click “Next” to progress through the portal.
Select the first letter of the vendor’s name. Look for and select the vendor name from the drop down list.
Leave it blank if the vendor name was on the list. If the vendor name was NOT on the drop down list, type your vendor name into the provided space.
Blank. Click NEXT.
Type in:
| • | Your name. |
| • | Your email address. |
| • | Additional email addresses (if desired). |
| • | Consumer’s first name [can be found on the Authorization for Purchase. Outlined in purple in the Sample Authorization below]. |
| • | Consumer’s last name [outlined in purple in the Sample Authorization below]. |
| • | DORS Counselor name: Type “Pam Post” in that space; not the DORS counselor |
| • | Select whether you are sending an invoice and report, just a report, or just an invoice. |
| • | Authorization Number [outlined in green in the Sample Authorization below]. |
| • | Case Number [outlined in pink in the Sample Authorization below]. |
| • | Select the DORS Office – Always scroll all the way down the list of offices and choose “Workforce and Technology Center”; not the DORS |
Office location that you see on your authorization.
*** If you choose the DORS Office on the Authorization instead of the "Workforce and Technology Center" we will not receive your invoice and it will not be processed.
Verification page. Verify both the information you have typed, and the selected DORS office location (Workforce and Technology Center) are correct.
Security Question page. You are asked what type of service DORS provides. The answer is “vocational rehabilitation.” Type this in all lower-case letters.
If you answer the security question correctly, you will see this page and it should say “Correct.” If you answer incorrectly, you will be taken back to the beginning of the survey, and all the information entered will be lost.
Files upload page. Select which files to upload. Add any comments to the person processing the documents.
Confirmation page, with the option to download and print all the information entered into the portal. Clicking “NEXT” submits the documents and message.
“Thank You” page. Either close the tab or click the link to enter another invoice and report. If there are comments, feedback or issues, please click the dors.portalfeedback@maryland.gov email address to send a message.
Bid Form
| DORS CS# 26-18 : Home Accessibility Modifications Bid Form |
| Maryland State Department of Education (MSDE) |
Division of Rehabilitation Services (DORS) Home Accessibility Modification Project
| ATTACHMENT B | |||
| BID FORM | |||
| Number of: | Weeks or Days | ||
| How long after receipt of contract will pre-construction activities begin? | Days | ||
| How long before construction begins? | |||
| How long until project completion? | Weeks | ||
| Unrealistic timelines will be cause for disqualification of the bid. |
| Please indicate pricing for each DIVISON below in the blue spaces provided below. All pricing should include the costs associated with all specifications listed under each DIVISION. The Total cost will automatically calculate. (see "Workbook & Bid Form Instruction" tab of this Workbook) | ||||
| CONSTRUCTION DIVISIONS | ENTER PRICING BELOW | SUBTOTALS | ||
| DIVISION 01: GENERAL | $ - 0 | |||
| Left Blank on Purpose | MATERIALS | LABOR | Left Blank on Purpose | |
| DIVISION 02: EXISTING CONDITIONS | $ - 0 | |||
| DIVISION 06: WOODS AND PLASTICS | ||||
| Section 061000 - Rough Carpentry | $ - 0 | |||
| DIVISION 08: DOORS AND WINDOWS | ||||
| Automatic Door Opener | $ - 0 | |||
| DIVISION 14: CONVEYING SYSTEM - | ||||
| Curved Indoor Stairlift | $ - 0 | |||
| DIVISION 16: ELECTRICAL | $ - 0 | |||
| 2-Year Warranty on all components of this project to include all maintenance & repairs in addition to the manufacturers' warranties. |
tc={3267D2E0-67E4-4761-90E8-345451876E75}: [Threaded comment]
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Comment:
Should I put parts and labor here? $ - 0
TOTAL BID PRICE: $ - 0
Vendor Company Name
| Vendor Company Address | |
| Fed ID#: | eMM#: |
Signature of Vendor Representative Date
Printed Name and Title of Vendor Representative Telephone #
Signature of DORS Representative Date Should I put parts and labor here?
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