Attachment B - AE Qualification Statement.pdf

PURPOSE

The Florida Department of Management Services, Division of Real Estate Development and Management (Department) uses this form to obtain information from Architect-Engineer (AE) Firms regarding their professional qualifications as required by section 287.055, Florida Statutes (F.S.).

The Department will use the information provided in this form, together with any other required information and documentation prescribed in the subject Request for Qualifications (RFQ), to evaluate AE Firms.

GENERAL INSTRUCTIONS

This AE Qualifications Statement must be completed and submitted by AE Firms responding to an RFQ issued pursuant to section 287.055, F.S.

Respondents shall complete Parts I, II, and III of this form in its entirety to provide information for evaluation of the AE Firm’s qualifications, including demonstrated experience, past performance, availability of qualified personnel, ability to meet schedules, and other factors necessary for evaluation and selection of qualified AE Firms pursuant to section 287.055, F.S.

For Regional Continuing Contracts, Respondents shall complete Parts II and III for the AE Firm or Branch Office located in the region specified in the RFQ. For Statewide Continuing Contracts, Respondents shall complete Parts II and III for each Branch Office that may be used to perform services under the Contract.

Respondents shall not, directly or indirectly, collude, consult, communicate, or agree with any other Respondent as to any matter related to this Response. Additionally, a Respondent shall not induce any other Respondent to modify, withdraw, submit, or refrain from submitting a Response.

A Respondent that submits false, misleading, or erroneous information may be deemed non-responsible, non-responsive, and/or not awarded a Contract. If the Department determines that a Response submitted by a Respondent contains false, misleading, or erroneous information after Contract execution, the Department may pursue any legal remedies available under the Contract and applicable law, including termination of the Contract.

The Department reserves the right to verify any information provided by a Respondent and to request additional information or clarification as necessary to evaluate the Respondent’s qualifications. By submitting a Response, the Respondent authorizes the Department to contact references, review submitted information, and otherwise verify the qualifications and representations contained within the Response.

Respondents shall complete all applicable sections of this AE Qualifications Statement and provide all information requested herein. Failure to complete required sections or provide required information may result in a finding of non-responsive, and the Response may be removed from further consideration.

DEFINITIONS

Architect-Engineer (AE) Firm: An individual, partnership, corporation, company, or other legal entity that submits a Response to an RFQ and that is authorized under Florida law to practice one or more of the following: engineering pursuant to section 471.023,F.S.; architecture pursuant to section 481.219, F.S.; or landscape architecture pursuant to section 481.319,F.S. Also referred to as Firm.

Branch Office: A geographically distinct place of business of a Firm that has a key role in performing the services required in the RFQ.

Continuing Contract: As defined in section 287.055(2), F.S.

Contract: Any Architect-Engineer Agreement between the Department and the awarded Respondent resulting from the

RFQ.

Department: The Florida Department of Management Services.

Discipline: The primary technical capabilities of key personnel, as evidenced by academic degree, professional registration, certification, and/or extensive experience.

Key Personnel: Individuals who will have major Contract responsibilities and/or provide unusual or unique expertise.

Project: The project specified on the title page of the RFQ and further described in the RFQ. For a Continuing Contract, “Project” refers to each individual project contemplated under the Contract.

Respondents: See above definition of AE Firm.

Response: The documents submitted by a Respondent in response to the RFQ including this Architect-Engineer Qualifications Statement and any other document(s) required in the RFQ.

RFQ: The subject Request for Qualifications including all attachments and addenda.

ATTACHMENT B

SPECIFIC INSTRUCTIONS

Part I- Contract-Specific Qualifications

Section A. Contract Information.

1. Title and Location. Enter the title and location of the Project for which this form is being submitted, exactly as shown in the RFQ. If the RFQ is for a Continuing Contract, enter “Continuing Contract”.

2. Public Notice Date. Enter the date the RFQ was posted.

3. Solicitation or Project Number. Enter the solicitation and/or Project number listed in the RFQ, if applicable, exactly as shown in the RFQ.

Section B. Architect-Engineer Point of Contact.

4-8. Name, Title, Name of Firm, Telephone Number, Fax (Facsimile) Number and E-mail (Electronic Mail) Address.

Provide information for a representative of the Firm whom the Department can contact for additional information.

Section C. Proposed Team

9-11. Firm and Subcontractor(s) Name, Address, and Role in this Project. Provide the contractual relationship, name, full address, and a brief description of the role of the Firm and each subcontractor that will be involved in the performance of the Project. List the Firm first. If the Firm or any proposed subcontractor has multiple Branch Offices in the State of Florida that may be used to perform services under the Contract, identify each such location. For Statewide Continuing Contracts, Respondents shall identify all office locations in the State of Florida from which the Respondent or proposed subcontractor may perform services under the Contract, including Branch Offices and other established office locations, whether or not each location has a key role on the initial team. For each Firm or Branch Office location listed, the Firm shall provide a verifiable address for an established office location where employees regularly work. P.O. boxes, mail drops, storage units, virtual offices and similar locations do not constitute an office location for purposes of this RFQ. The Department reserves the right to request additional information or documentation to verify the address of the locations listed and operational status of any location identified, including the presence of employees at the location. Failure to provide a verifiable address or requested information may result in a finding of non-responsive. Any named subcontractor(s) must be used in the Project, and any changes must be approved by the Department. Attach an additional sheet in the same format as Section C if needed.

Section D. Organizational Chart of Proposed Team.

As an attachment after Section C, present an organizational chart of the proposed team showing the names and roles of all key personnel listed in Section E and the entity they are associated with as listed in Section C.

Section E. Resumes of Key Personnel Proposed for this Project.

Complete this section for each Key Personnel who will participate in this Project. Group personnel by entity, with personnel of the Firm listed first. The following blocks must be completed for each resume.

12. Name. Self-explanatory.

13. Role in this Project. Self-explanatory.

14. Years Experience. Total years of relevant experience (block 14a), and years of relevant experience with the current entity, but not necessarily the same Branch Office (block 14b).

15. Entity Name and Location. Name, city, and state of the entity where the person currently works, which must correspond with one of the entities (or Branch Office of an entity, if appropriate) listed in Section C.

16. Education. Provide information on the highest relevant academic degree(s) received. Indicate the area(s) of specialization for each degree.

17. Current Professional Registration. Provide information on current relevant professional registration(s) in the State of Florida.

18. Other Professional Qualifications. Provide information on any other professional qualifications relating to this Project, such as education, professional registration, publications, organizational memberships, certifications, training, awards, and foreign language capabilities.

19. Relevant Projects. Provide information on up to five projects in which the person had a significant role that demonstrates the person’s capability relevant to their proposed role in this Project. These projects do not necessarily have to be any of the projects presented in Section F for the project team if the person was not involved in any of those projects or the person worked on other projects that are more relevant than the team projects in Section F. Use the check box provided to indicate if the project was performed with any office of the current entity. If any of the professional services or construction projects are not complete, leave Year Completed blank and indicate the status in Brief Description and Specific Role (block (3)).

Section F. Example Projects Which Best Illustrate Proposed Team’s Qualifications for this Project.

Select projects where multiple team members worked together, if possible, that demonstrate the team’s capability to perform work similar to that required for this Project. Complete one Section F for each project. Present ten projects, unless otherwise specified in the RFQ by the Department. Complete the following blocks for each project:

20. Example Project Key Number. Start with “1” for the first project and number consecutively.

21. Title and Location. Title and location of the project or contract. For an indefinite delivery contract, the location is the geographic scope of the contract.

22. Year Completed. Enter the year completed of the professional services (such as planning, engineering study, design, or surveying), and/or the year completed of construction, if applicable. If any of the professional services or the construction projects are not complete, leave Year Completed blank and indicate the status in Brief Description of Project and Relevance to this Contract (block 24).

23a. Project owner. Project owner, such as a government agency, an institution, a corporation, or private individual.

23b. Point of Contact Name. Provide name of a person associated with the project, owner, or the organization which contracted for professional services, who is very familiar with the project and the entity’s performance.

23c.Point of Contact Telephone Number. Self-explanatory.

24. Brief Description of Project and Relevance to this Project.

Indicate scope, size, cost, principal elements and special features of the project. Discuss the relevance of the example project to this Project. Enter any other information requested by the Department in the RFQ for each example project.

25. Entities from Section C Involved with this Project. Indicate which entities (or Branch Offices, if appropriate) on the Project Team were involved in the example project and their roles.

List in the same order as Section C.

Section G. Key Personnel Participation in Example Projects.

This matrix is intended to graphically depict which key personnel identified in Section E worked on the example projects listed in Section F. Complete the following blocks (see example below).

26 and 27. Names of Key Personnel and Role in this Project.

List the names of the key personnel and their proposed roles in this Project in the same order as they appear in Section E.

28. Example Projects Listed in Section F. In the column under each project key number (see block 29) and for each key person, place an "X" under the project key number for participation in the same or similar role.

29. Example Projects Key. List the key numbers and titles of the example projects in the same order as they appear in Section F.

Section H. Additional Information.

30. Use this section to provide any additional information specifically requested by the Department in the RFQ or to address evaluation criteria that are not covered by the information provided in Sections A-G.

SAMPLE ENTRIES FOR SECTION G (MATRIX)

26. NAMES OF KEY

PERSONNEL

(From Section E, Block 12)

27. ROLE IN THIS

CONTRACT

(From Section E, Block 13)

28. EXAMPLE PROJECTS LISTED IN SECTION F

(Fill in "Example Projects Key" section below first, before completing table. Place 'X" under project key number for participation in same or similar role.)

1 2 3 4 5 6 7 8 9 10

Jane A. Smith Chief Architect X X

Joseph B. Williams Chief Mechanical Engineer X X X X

Tara C. Donovan Chief Electricial Enginee1 X X X

29. EXAMPLE PROJECTS KEY

N UMBER TITLE OF EXAMPLE PROJECT (From Section F) NUMBER TITLE OF EXAMPLE PROJECT (From Section F)

1 Federal Courthouse, Denver, co 6 XYZ Corporation Headquarters, Boston, MA

2 Justin J. Wilson Federal Building, Baton Rouge, LA

7 Founder's Museum, Newport, RI

Part II - General Qualifications

1. Solicitation Number. Insert the RFQ number and/or Project number, if applicable.

2a-2e. Firm (or Branch Office) Name and Address. Self-explanatory.

3. Year Established. Enter the year the Firm (or Branch Office, if appropriate) was established under the current name.

4. Federal Employer Identification Number (FEIN). Insert the employer identification number issued by the Internal Revenue Service.

5. Ownership.

a. Type. Enter the type of ownership or legal structure of the Firm (sole proprietor, partnership, corporation, joint venture, etc.).

6a-6c. Point of Contact. Provide this information for a representative of the Firm that the Department can contact for additional information. The representative must be empowered to speak on contractual and policy matters.

7. Name of Entity. Enter the name of the entity if Part II is prepared for a Branch Office.

8a-8c. Former Firm Names. Indicate any other previous names for the Firm (or Branch Office) during the last six years. Insert the year that this corporate name change was effective and the associated FEIN.

9. Employees by Discipline. List disciplines relevant to the Project. If Part II is prepared for the Firm (including all Branch Offices), enter the number of employees by discipline in column b(1). If Part II is prepared specifically for a Branch Office, enter the number of employees by discipline in column b(2) and for the Firm in column b(1).

Each person can be counted only once according to his/her primary function.

10. Profile of Firm's Experience and Annual Average Revenue for Last 5 Years. Complete this block for the Firm or Branch Office for which Part II is prepared. Enter the experience categories that most accurately reflect the Firm's technical capabilities and project experience. For each type of experience, enter the appropriate revenue index number to reflect the professional services revenues received annually (averaged over the last 5 years) by the Firm or Branch Office for performing that type of work. A particular project may be identified with one experience category, or it may be broken into components, as best reflects the capabilities and types of work performed by the Firm.

However, do not double count the revenues received

11. Annual Average Professional Services Revenues of Firm for Last 3 Years. Complete this block for the Firm or Branch Office for which Part II is prepared. Enter the appropriate revenue index numbers to reflect the professional services revenues received annually (averaged over the last 3 years) by the Firm or Branch Office.

12. Litigation Disclosure. Provide information regarding any litigation, arbitration, or other formal legal proceedings involving the Firm, any predecessor organization, or any entity that has been merged into or acquired by the Firm during the previous five (5) years that arose from the provision of professional services or performance of a professional services contract with a client. If none, indicate “None.”

For each matter, identify the client and provide a brief description of the nature and circumstances of the matter, the date initiated, the court, tribunal, or other forum, the Firm’s role, and the current status or final disposition. If the matter has been resolved, identify the manner of resolution and the amount of any judgment or settlement, to the extent publicly available and not subject to a confidentiality restriction.

Part III – Professional Qualification Supplement

Table 1. Previous Fee Volume for DMS and State Agency Work. For each applicable calendar year, enter the fees previously paid to the AE Firm under contracts with DMS and other State Agencies, excluding Colleges and Universities and excluding amounts paid to sub-consultants.

In the applicable box, insert the number of Billable Office Staff. The number of Billable Office Staff shall be the sum of the Firm’s billable principals, technical, and production staff (excluding overhead staff, such as receptionist, bookkeeper, non-billable principal) within the applicable office location of the applicable Firm or Branch Office.

Table 2. Current Workload. As of the Response due date, list all active projects for which the AE Firm has an ongoing contractual obligation to provide professional services, regardless of client type or geographic location. For each project, provide the total fees the AE Firm expects to receive and the remaining billable fees owed to the AE Firm as of the Response due date. Include projects for which the Firm is serving as either the prime consultant or a subcontractor/subconsultant. Respondents shall report their total current workload, including work for DMS, other State agencies, local governments, federal agencies, and private-sector clients.

Table 3. Projected Workload . List all Projects the AE Firm expects may become active during the term of the Contract.

List the anticipated project start date and the projected total fees the AE Firm expects to be paid for each project, if known. Projects listed shall include projects which the Firm anticipates serving as either the prime or subcontractor.

on a particular project

ARCHITECT-ENGINEER QUALIFICATIONS

PART I -CONTRACT-SPECIFIC QUALIFICATIONS

A. CONTRACT INFORMATION

1. TITLE AND LOCATION (City and State)

2. PUBLIC NOTICE DATE 3. SOLICITATION OR PROJECT NUMBER

B. ARCHITECT-ENGINEER POINT OF CONTACT

4. NAME AND TITLE

5. NAME OF FIRM

6. TELEPHONE NUMBER 7. FAX NUMBER 8. E-MAIL ADDRESS

C. PROPOSED TEAM

(Complete this section for the Firm and all key subcontractors.)

(Check)

9. ENTITY NAME

10. ADDRESS

11. ROLE IN THIS CONTRACT

PR

IM

E

JV

P ar tn er

S U

B

C O

N T

R A

C T

O R a.

□CHECK IF BRANCH OFFICE

b.

C.

d.

e.

f.

D. ORGANIZATIONAL CHART OF PROPOSED TEAM D (Attached)

E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT

(Complete one Section E for each key person.)

12. NAME 13. ROLE IN THIS CONTRACT 14. YEARS EXPERIENCE

a. TOTAL b. WITH CURRENT

ENTITY

15. ENTITY NAME AND LOCATION (City and State)

18. OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, etc.)

19. RELEVANT PROJECTS

(1) TITLE AND LOCATION (City and state) (2) YEAR COMPLETED

PROFESSIONAL SERVICES CONSTRUCTION (If applicable)

(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE ☐ Check if project performed with current entity

(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED

PROFESSIONAL SERVICES CONSTRUCTION (If

(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE ☐ Check if project performed with current entity c.

PROFESSIONAL SERVICES CONSTRUCTION (If

(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE ☐ Check if project performed with current entity

PROFESSIONAL SERVICES CONSTRUCTION (If

(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE ☐ Check if project performed with current entity

PROFESSIONAL SERVICES CONSTRUCTION (If applicable)

(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE ☐ Check if project performed with current entity

16. EDUCATION (Degree and Specialization) 17. CURRENT PROFESSIONAL REGISTRATION (State and Discipline)

F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S

QUALIFICATIONS FOR THIS CONTRACT

(Present as many projects as requested by the Department, or 10 projects, if not specified.

Complete one Section F for each project.

20. EXAMPLE PROJECT KEY

NUMBER

21. TITLE AND LOCATION (City and state) 22. YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)

23. PROJECT OWNER'S INFORMATION

a. PROJECT OWNER b. POINT OF CONTACT NAME c. POINT OF CONTACT TELEPHONE NUMBER

24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope, size, and cost)

25. ENTITIES FROM SECTION C INVOLVED WITH THIS PROJECT

(1) ENTITY NAME (2) ENTITY LOCATION (City and State) (3) ROLE

(1) ENTITY NAME (2)ENTITY LOCATION (City and State) (3) ROLE

C.

(1) ENTITY NAME (2)ENTITY LOCATION (City and State) (3) ROLE f.

G. KEY PERSONNEL PARTICIPATION IN EXAMPLE PROJECTS

26. NAMES OF KEY

PERSONNEL

(From Section E, Block 12)

27. ROLE IN THIS

CONTRACT

(From Section E, Block 13)

28. EXAMPLE PROJECTS LISTED IN SECTION F

(Fill in "Example Projects Key" section below before completing table.

Place 'X" under project key number for participation in same or similar role.)

1 2 3 4 5 6 7 8 9 10

29. EXAMPLE PROJECTS KEY

NUMBER TITLE OF EXAMPLE PROJECT (From Section Fl NUMBER TITLE OF EXAMPLE PROJECT (From Section F)

H. ADDITIONAL INFORMATION

30. PROVIDE ANY ADDITIONAL INFORMATION REQUESTED BY THE DEPARTMENT. ATTACH ADDITIONAL SHEETS AS NEEDED.

PART II - GENERAL QUALIFICATIONS

(If a Firm has branch offices, complete for each specific branch office seeking work.)

2a. FIRM (or Branch Office) NAME 3. YEAR ESTABLISHED 4. FEIN NUMBER

2b. STREET 5. OWNERSHIP

a. TYPE

2c. CITY 2d. STATE 2e. ZIP CODE 6a. POINT OF CONTACT NAME AND TITLE

7. NAME OF FIRM (If Block 2a is a Branch Office)

6b. TELEPHONE NUMBER 6c. EMAIL ADDRESS

8a. FORMER FIRM NAME(S) (If any) 8b. YEAR ESTABLISHED 8c. FEDERAL EMPLOYER IDENTIFICATION

NUMBER

9. EMPLOYEES BY DISCIPLINE 10. PROFILE OF FIRM'S EXPERIENCE

AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS

a. Discipline

b. Number of Employees

a. Experience

b. Revenue Index Number

<see below> (1)FIRM (2)BRANCH

Other Employees

Total

11. ANNUAL AVERAGE PROFESSIONAL

SERVICES REVENUES OF FIRM

FOR LAST 3 YEARS

(Insert revenue index number shown at right)

PROFESSIONAL SERVICES REVENUE INDEX NUMBER

1. Less than $100,000 6. $2 million to less than $5 million

2. $100,000 to less than $250,000 7. $5 million to less than $10 million

3. $250,000 to less than $500,000 8. $10 million to less than $25 million

4. $500,000 to less than $1 million 9. $25 million to less than $50 million

INDEX NUMBER

1. SOLICITATION NUMBER (If any)

12. LITIGATION DISCLOSURE

PART III - PROFESSIONAL QUALIFICATIONS SUPPLEMENT

2. CURRENT WORKLOAD FOR PRIME FIRM:

CURRENT WORKLOAD (fees from office submitting) Active Projects: Total Fees Fees Remaining

1. PREVIOUS FEE VOLUME FOR DMS AND STATE AGENCY WORK:

Period Total Fee Paid 1 From January 1 to submission date 2 First calendar year past (1/1 to 12/31)

3 Second calendar year past

4 Third calendar year past

5 Fourth calendar year past Total Factored Fee Paid: $

Total Billable Office Staff:

3. PROJECTED WORKLOAD FOR PRIME FIRM:

PROJECTED WORKLOAD (fees from office submitting)

Projected Projects:

Projected Project Start

Date Projected Total Fees