Attachment_B_-_1.2025.pdf
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- Attached to
- EXT REC | CON26-0046 Edgehill Trees - Micro LBE
- Solicitation number
- SFGOV-0000011568
- Issued by
- San Francisco County, San Francisco City, California
About this file
This is a Labor Standards Fact Sheet issued by the Office of Labor Standards Enforcement (OLSE) in the City and County of San Francisco, establishing compliance requirements for contractors and subcontractors on publicly funded covered local projects. The document outlines mandatory prevailing wage requirements, certified payroll reporting obligations, apprenticeship program participation, and compliance monitoring procedures. OLSE Compliance Officers maintain the right to conduct random jobsite inspections and access employee records, timesheets, and inspection logs, with penalties ranging from $50 to $200 per day per worker for non-compliance and potential disqualification from public works contracts with the City. Key contractor obligations include paying correct prevailing wage rates for all craft classifications, submitting certified payroll reports through the LCP Tracker electronic system, maintaining OLSE daily sign-in sheets documenting hours and work classifications, displaying prevailing wage posters at jobsites, providing itemized pay stubs to employees, registering with the California Department of Industrial Relations (DIR), and employing apprentices registered in DIR-approved programs with required training contributions.
The second section addresses San Francisco labor laws applicable to city contractors, effective July 1, 2024, including the Minimum Compensation Ordinance requiring wage floors of $20.96 to $22.00 per hour depending on employer type and sector, with 0.04615 hours of paid time off per hour worked. The Health Care Accountability Ordinance applies to employers with more than 20 workers (for-profit) or 50 workers (non-profit) with employees working at least 20 hours weekly on city contracts, requiring either compliant health plan offerings or hourly contributions of $6.75 to employee healthcare or SF General Hospital. The Health Care Security Ordinance mandates employers spend $2.56 to $3.85 per hour on healthcare for employees averaging eight hours weekly in San Francisco, unless covered by other ordinances. The Fair Chance Ordinance prohibits criminal background inquiries during initial hiring stages, requiring such inquiries only after interviews or conditional offers with opportunities for applicants to demonstrate rehabilitation. OLSE provides free payroll reporting training on the second Tuesday of each month and maintains resources including prevailing wage determination websites, DIR contractor registration requirements, and apprentice wage rate databases.
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OFFICE OF LABOR STANDARDS ENFORCEMENT
PATRICK MULLIGAN, DIRECTOR
Labor Standards Fact Sheet
• All work is subject to compliance monitoring and enforcement by OLSE. San Francisco Labor
• OLSE Compliance Officers have the right to engage in random inspections of job sites and to have access to the employees of the contractor, employee time sheets, inspection logs,
• Failure to comply with Prevailing Wage regulations may result in penalties between $50 and
$200 per day, per worker, and may lead to disqualification from public works with the City
CITY AND COUNTY OF SAN FRANCISCO DANIEL LURIE, MAYOR
(Locally-Funded Covered Local Projects) Information and requirements for contractors and subcontractors bidding on public works contracts in the City and County of San Francisco:
• Pay workers the correct Prevailing Wage rates for each craft, classification and type of work performed. San Francisco Labor & Employment Code § 101.1, 103.1; CA Labor Code § 1773 and 1774
Submit certified payroll reports and fringe benefit statements into the City’s electronic payroll reporting system (LCP Tracker). San Francisco Labor & Employment Code § 103.3(e)(2)(A); CA Labor Code
§ 1776
Maintain Office of Labor Standards Enforcement (OLSE) daily sign-in sheets documenting all hours worked and the classifications of work performed. San Francisco Labor & Employment Code § 103.3(c)(3).
• Display the OLSE Prevailing Wage poster on the jobsite in a prominent and accessible place, informing workers of Prevailing Wage requirements. San Francisco Labor & Employment Code §
103.3(c)(4)
• Furnish employees with itemized pay stubs and retain payroll records. San Francisco Labor &
Employment Code § 103.3(e)(1) and (2); CA State LC §226.
• Employ apprentices registered in a DIR-approved apprenticeship program and make apprenticeship training contributions. San Francisco Labor & Employment Code § 104.2; CA Labor Code §1777.5
• Register with the DIR. CA State Labor Code §1725.5
Comply with local labor laws including Minimum Compensation Ordinance, Health Care
Accountability Ordinance, Health Care Security Ordinance, Fair Chance Ordinance and
Prevailing Wage Provisions in Covered Contracts. SF Labor and Employment Code Articles 111, 21, 142, and 102.
For projects awarded under CM/GC or Design-Build contracting models: OLSE will use the bid
• advertisement date or contract date of the trade package, to calculate the applicable Prevailing Wage determination. 8 CCR § 16000; CA Public Works Manual.
City Hall, Room 430 1 Dr. Carlton B. Goodlett Place Tel. (415) 554-6573 Fax (415) 554-6291 San Francisco CA 94102-4685
Revised 01/2025
For more information, call OLSE at (415) 554-6573 or email prevailingwage@sfgov.org
Labor Standards Resources
The current Prevailing Wage rates are available on the Internet, from OLSE or the
Awarding Department. For specific information about Prevailing Wage requirements, you can visit the websites listed below:
OLSE Website https://www.sf.gov/information/prevailing-wage
DIR Prevailing Wage Rates http://www.dir.ca.gov/OPRL/PWD/
Davis-Bacon Wage Rates https://sam.gov/wage-determinations
Formula to search by WD: [State] + [year] + [0018]. Example: CA20240018
DIR Public Works Contractor Registration https://www.dir.ca.gov/Public-Works/Contractor-Registration.html
DIR Public Works Manual http://www.dir.ca.gov/dlse/PWManualCombined.pdf
Apprentice Wage Rates https://www.dir.ca.gov/oprl/pwappwage/PWAppWageStart.asp
Apprenticeship Programs, Requirements & Forms http://www.dir.ca.gov/DAS/PublicWorksForms.htm
Contractors State License Status https://www2.cslb.ca.gov/OnlineServices/CheckLicenseII/CheckLicense.aspx
Information on laws for non-trade employees performing work on City Contracts https://www.sf.gov/information/prevailing-wage-non-construction-workers mailto:prevailingwage@sfgov.org https://www.sf.gov/information/prevailing-wage http://www.dir.ca.gov/OPRL/PWD/ https://sam.gov/wage-determinations https://www.dir.ca.gov/Public-Works/Contractor-Registration.html http://www.dir.ca.gov/dlse/PWManualCombined.pdf http://www.dir.ca.gov/oprl/pwappwage/PWAppWageStart.asp http://www.dir.ca.gov/DAS/PublicWorksForms.htm https://www2.cslb.ca.gov/OnlineServices/CheckLicenseII/CheckLicense.aspx https://www.sf.gov/information/prevailing-wage-non-construction-workers
For certified payroll reporting training questions, please contact Jimmy Hewitt by phone at (415) 554-6211 or email james.hewitt@sfgov.org.
CITY AND COUNTY OF SAN FRANCISCO DANIEL LURIE, MAYOR
GENERAL SERVICES AGENCY
OFFICE OF LABOR STANDARDS ENFORCEMENT
PATRICK MULLIGAN, DIRECTOR
2025 OLSE / LCPtracker Training Schedule No fees or registration required
Payroll Reporting Training Includes an overview of Prevailing Wage and Citywide PLA
2nd Tuesday of the Month
10:30 am to 12:00 pm – City Contractors & Subcontractors
For City Staff - upon request - please email prevailingwage@sfgov.org
Tuesday, January 14, 2025* Tuesday, July 08, 2025*
Tuesday, February 11, 2025* Tuesday, August 12, 2025*
Tuesday, March 11, 2025* Tuesday, September 09, 2025*
Tuesday, April 08, 2025* Tuesday, October 14, 2025*
Tuesday, May 13, 2025* Tuesday, November 11, 2025*
Tuesday, June 10, 2025* No Training in December 2025
*Live webinars will be conducted on Microsoft Teams.
On-Demand Webinar:
Available 24/7 & covers the basics of submitting certified payrolls.
Please visit OLSE’s website for up-to-date information https://www.sf.gov/take-payroll-training
City Hall, Room 430 1 Dr. Carlton B. Goodlett Place San Francisco CA 94102-4685 Tel. (415) 554-6573 Fax (415) 554-6291 mailto:james.hewitt@sfgov.org mailto:prevailingwage@sfgov.org https://www.sf.gov/take-payroll-training
Minimum Compensation Ordinance (MCO) Wages and Paid Time Off (PTO)
For a company that has 5 employees or more, anywhere in the world. Includes subcontractors.
Any employee who works on a City contract for services:
- For-profit rate is $20.96/hour as of 7/1/24
- Non-profit rate is $20.25/hour as of 7/1/24
- Public Entities rate is $21.50/hour as of 7/1/24; $22.00/hour as of 1/1/25
- 0.04615 hours of PTO per hour worked (can be used as vacation or sick leave, and is vested and cashed out at termination)
- 0.03846 hours of Unpaid Time Off per hour worked – allowed without consequence
- Employee must sign a “Know Your Rights” form
- Posting Requirement
Contact the MCO unit:
Email: mco@sfgov.org Phone: (415) 554-7903 Website: https://www.sf.gov/information/minimum-compensation-ordinance
Health Care Accountability Ordinance (HCAO) For a company that has > 20 workers (for profit)/ > 50 workers (nonprofit), anywhere in the world – Includes subcontractors.
Any employee who works at least 20 hours a week on a City contract for services:
- Either:
A. Offer a compliant health plan with no premium charge to the employee. See Minimum Standards OR B. Pay $6.75* per hour to SF General Hospital (not Healthy San Francisco and not a benefit to employees) OR C. Pay $6.75* per hour to covered employee. N/A to SFO and San Bruno Jail locations. Employee must live outside of SF and work on a City contract outside of SF. See HCAO for more details.
- Employee must sign a “Know Your Rights” form
*Rate changes every July 1st
Contact the HCAO unit:
Email: hcao@sfgov.org Phone: (415) 554-7903 Website: https://www.sf.gov/information/health-care-accountability-ordinance
San Francisco Labor Laws for City Contractors Effective July 1, 2024
(Revised: December 2024)
San Francisco Office of Labor Standards Enforcement
1 Dr. Carlton B. Goodlett Place, San Francisco, CA, 94102.
Health Care Security Ordinance (HCSO) Any employee who works an average of 8 hours a week in the City of San Francisco (whether or not on a City contract) and is not covered by the HCAO:
- As of 1/1/2025, spend $2.56* or $3.85* (depending on your size) per hour on their health care (e.g. health insurance, or a contribution to SF City Option Program)
- Employees can only waive their rights:
o By signing an official HCSO voluntary waiver, and o If they show they have insurance through another employer
* Rate changes every January 1st
Contact the HCSO unit:
Email: hcso@sfgov.org Phone: (415) 554-7892 Website: https://www.sf.gov/information/health-care-security-ordinance
Fair Chance Ordinance (FCO)
Hiring Process
- You may not ask about criminal background in a job application or at the start of the hiring process
- Job announcements must include language specified by the law
- You may inquire into criminal background after an interview or once a conditional offer has been made
- If you intend to consider criminal background in your hiring decision, you must give the applicant the opportunity to provide evidence of rehabilitation or mitigating circumstances
Contact the FCO unit:
Email: fco@sfgov.org Phone: (415) 554-5192 Website: https://www.sf.gov/information/fair-chance-ordinance
San Francisco Labor Laws for City Contractors Effective July 1, 2024
(Revised: December 2024)
San Francisco Office of Labor Standards Enforcement
1 Dr. Carlton B. Goodlett Place, San Francisco, CA, 94102.
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