Attachment A Vendor Questionnaire~1.docx

ATTACHMENT A

Vendor Information Vendor shall provide the below requested information. Vendor may respond in the space provided or incorporate the information via attachment. The contract may not be awarded prior to receipt of the requested information:

Description of Services to include:

1. Describe your Company’s proposed operation of the concession offered and proposed days/hours of operation if different than what is required by the Contract. Vendor shall explain if it plans to expand or operate this facility beyond the noted operation and mandatory hours.

2. Provide a plan which includes a cost estimate for the area of operation, along with the date for installation, to demonstrate your Company’s capital investment intentions. If applicable, include a description of any additional facility services and features and list equipment, costs, date of installation and any other information which may be relevant.

3. Provide a maintenance plan to maintain the Leased facilities in a first-class condition throughout the term of the contract. The maintenance plan should include budget allocations, staff skills and qualifications, staffing patterns, and maintenance schedules.

4. Provide a price schedule or menu for a representative sample of the proposed concession services. The plan should include a definitive description and explanation of the policies to be used to establish prices for the concession services.

5. Vendor shall demonstrate its understanding of the financial obligations of the contract by providing the project's annual operating costs and gross revenues for each of the first two (2) years using the below statement (Estimate of Gross Receipts and Expenses). Vendor shall provide an explanation of the method(s) used to prepare the estimates and the assumptions on which the projections are based. Vendor may provide additional information on a separate page if necessary. YEAR 1

ESTIMATE OF GROSS RECEIPTS & EXPENSES

a.

b.

c.

Total (R )

a.

b.

c.

Total (S)

Gross Operating Income (R – S)

General and Undistributed Expenses

Total General and Undistributed Expenses

Gross Operating Profit

Total

Net Operating Income

YEAR 2

ESTIMATE OF GROSS RECEIPTS & EXPENSES

a.

b.

c.

Total (R )

a.

b.

c.

Total (S)

Gross Operating Income (R – S)

General and Undistributed Expenses

Total General and Undistributed Expenses

Gross Operating Profit

Total

Net Operating Income

6. VENDOR QUALIFICATIONS: Vendor shall describe in detail the duration and extent of its business experience with special emphasis on cafeteria/food operations. Vendor shall provide a description of the proposed project team, its members and organizational structure along with an organizational chart identifying the key people who will be assigned to accomplish the work required by this IFB. The organizational chart shall illustrate the lines of authority, and designate the individual/s responsible for day-to-day management and operation. List the names and locations of any similar businesses currently owned and percentage of ownership.

7. VENDOR’S FINANCING: Vendor shall demonstrate the ability to obtain the required funds for start-up costs and continued operation under the Contract by providing credible, compelling documentations, particularly evidence from independent sources, such as bank statement, audited or reviewed financial statements, and signed loan commitment letters. Vendor shall fully explain the financial arrangements being proposed, utilizing the following guidelines:

· If funds are to be obtained from operating cash flows, document each source and the availability of these funds by referring to your previous or current financial statements.

· If funds are to be obtained from lending institutions (banks, savings and loans, etc.) provide financing agreements, letter of commitment or similar supporting documents. The support documents must be on the lending institution’s letterhead, include the amount of the loan, and a statement that the Vendor has authorized the lending institution to release any information to the IDNR concerning relevant financing arrangements.

· If funds are to be obtained from an individual, or a business entity whose primary funding source is an individual, provide the following appropriate with respect to each individual: Signed funding commitment from the individual; current personal financial statement certified as to accuracy and completeness by the individual submitting it; current bank/financial institution documents that verify the account and account balance for the primary funding source; documentation of any assets to be sold; and any other assurances or documents that demonstrate that the funds are available.

· If funds are to be obtained from another source (i.e. a business entity whose primary fund source is not an individual) provide the following as appropriate: signed funding commitment from the fund source; evidence that the source has the necessary funds to operate this business opportunity.