Attachment A - Technical Specifications.pdf

“INSTALL PLATE AND FRAME HEAT EXCHANGER” PBS-REG 9

LLOYD D. GEORGE FEDERAL COURTHOUSE,

333 LAS VEGAS BLVD. SOUTH, LAS VEGAS, NV RFP NO. 47PK1721R0007

ATTACHMENT A

TECHNICAL SPECIFICATIONS

TABLE OF CONTENTS

DIVISION 1 – GENERAL REQUIREMENTS

SECTION 011000 – SUMMARY

SECTION 011400 – WORK RESTRICTIONS

SECTION 013100 – PROJECT MANAGEMENT AND COORDINATION

SECTION 013200 – CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 013300 – SUBMITTAL PROCEDURES

SECTION 014000 – QUALITY ASSURANCE & CONTROL REQUIREMENTS GUIDANCE

SECTION 014200 – REFERENCES

SECTION 015930 – SECURITY REGULATIONS

SECTION 015950 – SAFETY & HEALTH

SECTION 016000 – PRODUCT REQUIREMENTS

SECTION 017000 – EXECUTION REQUIREMENTS

SECTION 017310 – CUTTING AND PATCHING

SECTION 017320 – SELECTIVE DEMOLITION

SECTION 017350 – FIRE PREVENTION PRECAUTIONS FOR HOT WORK

SECTION 017410 – CONSTRUCTION INDOOR AIR QUALITY MANAGEMENT

SECTION 017419 – CONSTRUCTION NONHAZARDOUS WASTE MANAGEMENT & DISPOSAL

SECTION 017700 – CLOSEOUT PROCEDURES

SECTION 017810 – PROJECT RECORD DOCUMENTS

SECTION 017822 – OPERATION & MAINTENANCE DOCUMENTATION

SECTION 018200 – DEMONSTRATION & TRAINING

SECTION 019113 – COMMISSIONING

FY15 Update Oct. 1, 2014 Summary 011000 - 1

SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location:

“Replace HVAC BAS System” at the Santa Ana Federal Building, 34 Civic Center Plaza, Santa Ana, CA

B. Project Summary Description:

This project is to install a heat plate exchanger on the existing hydronic piping system in the Lloyd D. George Federal Courthouse located at 333 Las Vegas BLVD South, Las Vegas NV 89101.

The General Services Administration, Region 9, is initiating a project for obtaining design-build services for the retrofitting/installation of a plate and frame heat exchanger on the existing hydronic piping systems. This new system is to supplement the existing chiller. The design build must be compatible with the existing system, installed within the confines of the existing pump room located on the 8th floor, and in compliance with all applicable published codes and standards, E.G.

ASTM’s, ICC, UPC, SMACNA…

The design-build scope of work includes all management, supervision, labor, equipment and materials required to provide architectural, engineering, construction, start up, and other related services necessary to design and build the project per the Statement of Work (SOW). Other services as defined by the SOW shall include, construction phasing planning, environmental mitigations, hydronic balancing, testing and inspection during construction.

C. Background and Objectives

The selected DB Contractor is expected to be familiar with and conform to a variety of standards and requirements for design, construction, and project management. Included in these requirements is the latest edition of PBS-P100: GSA Facilities Standards for the Public Buildings Service, (P100) which shall govern design, performance, and management for the project.

All hazardous material will be mitigated, abated or encapsulated. GSA RHO approval required.

A pre-alteration assessment will be required to identify the extent of hazmat anticipated, or, alternately, the contractor may assume all materials contain ACM and proceed with demolition as requiring abatement as part of their scope.

The selected DB Contractor shall provide careful planning and coordination to ensure that the courthouse and all of its functions remain fully operational and as unhindered as possible throughout the duration of the project.

D. Program of Requirements

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All Design and Construction services under this Statement of Work shall comply with the GSA Program of Requirements and additional documentation as described herein. The Program of

Requirements (POR) is provided as an initial starting point for design to be developed further by the Contractor. The requirements set forth in this section apply to all stages and phases of the project.

The courthouse is an 8 story facility occupied by various tenants with active public interactions ongoing. The work cannot interrupt this activity and must be done during the “non-cooling” season.

The general requirements consist of:

1. Placing a new housekeeping pad.

2. Installing a new heat plate exchanger sized for this existing system.

3. Installing new hydronic piping to this exchanger and connecting the new piping to the existing piping.

4. Flush and treat new and existing piping as required.

5. Conduct all start up and balancing required to bring the system online.

6. Make any final adjustments when the system is under full load.

7. Ensure new system properly interfaces with existing control systems.

8. The work shall be coordinated with the GSA to ensure the work minimally impacts daily operations. This will include limiting overly noisy operations to after normal working hours (after 1700 and before 0700hours.)

9. The General Contractor shall provide non-hazardous construction & demolition waste figures as part of the “Close Out” documentation.

10. The General Contractor shall provide a minimum of a two (2) year warranty for all labor and materials associated with the project, unless a longer term is stated elsewhere.

E. Supplementary Conditions to Scope of Work

1. The Design/Build contractor shall perform the architectural/engineering services for the design and production of construction documents for the project as listed above.

2. The Design/Build Contractor shall develop and provide site investigation as follows:

a. Verify the existing site and conditions prior to the beginning of design or working drawing phases. The Contractor is to coordinate with the local on-site GSA representative for the investigation of existing conditions.

b. Provide supporting data to include engineering calculations of all disciplines relevant to the selection and sizing of equipment and materials.

c. Provide supporting documents, details and specifications to assemble complete construction documents.

d. The design/build contractor will be responsible for supplying all supervision, equipment and materials necessary for completing the work on the design documents.

3. The Design/Build Contractor shall provide Construction Services Phase as follows:

a. Review of shop drawings of applicable disciplines

b. Request for Information (RFI) during the construction phase.

c. Site Observations

d. As-Built CAD drawings

4. Prior to contacting non-GSA agencies, including Federal, State and local entities, the Contractor shall contact the GSA Project Manager. The GSA Project Manager will coordinate all meetings/communication with outside agencies.

5. All outside requests for information or specifics concerning the project shall be referred to the GSA Contracting Officer for response. The Design/Build Contractor shall not release any information concerning the project unless directed by the Project Manager.

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6. The Contractors contractual responsibility is to the GSA only and not to the tenant agencies.

The Contractor shall direct all tenant agency’s questions and requests regarding scope of work, cost estimates, schedules, etc. to the GSA Project Manager.

F. Reference Materials

All contractual references, documents, codes and standards shall be used to measure compliance of the design completion and construction of the facility with contractual expectations. All services shall be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work shall prevail.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, shall be reported to GSA Contracting Officer in writing, for determination as to applicability.

The most recent versions of the following documents shall govern the project:

PBS-P100 (P100), Facilities Standards for the Public Buildings Service, current year at the time of award, including all applicable standards, criteria and guides listed therein. The Design Stage submissions shall comply with PBS-P100 unless otherwise indicated in this Statement of Work.

PBS P-120, Project Estimating Requirements for the Public Buildings Service.

GSA Order PBS 3490.2, Document Security for Sensitive but Unclassified (SBU) Building information. Architectural Barriers Act Accessibility Standard (ABAAS)

GSA/PBS Pricing Desk Guide

Interagency Security Committee (ISC) The Risk Management Process: An Interagency Security Committee Standard, (https://www.dhs.gov/publication/isc-risk-management-process)

GSA/PBS, The Site Security Design Guide, (www.gsa.gov/ssdg)

G. Constructability

Constructability of the project as designed is the sole responsibility of the Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the Contractor shall assure that:

1. The level of design complexity is consistent with the project’s schedule and budget constraints.

2. Materials, processes, equipment and labor are appropriate and available.

3. Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

4. Building systems are compatible and viable.

5. Drawings and specifications are complete and thoroughly coordinated among disciplines.

6. Drawings and specifications are complete and accurately reflect coordination with tenant or tenant’s consultants regarding security requirements.

http://www.gsa.gov/ssdg

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7. Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

8. Drawings are coordinated for multiple construction phases, if applicable.

9. Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

10. Existing conditions are shown correctly and adequately. Contractor is responsible for verifying existing conditions prior to commencing project include soils testing and reports.

11. Construction options and unit prices are logical, thoroughly described and understandable.

12. Construction details are appropriate, complete, thoroughly described and workable.

13. General requirements items are thorough and properly addressed.

14. Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security, etc.) during all construction.

15. Construction duration, phasing, and subcontracting plans are reasonable and logical.

H. The Design-Build Contractor shall provide services for the study/research, design alternatives, design development, construction documents and specifications, supervision, labor, materials, supplies, equipment, etc., including field surveys, coordination with GSA and the tenant agencies to perform the work as described herein.

I. All Blue Prints and specification are to be counted and recollected at the completion of the project.

All documents are considered:

The design-build (D/B) contractor(s) shall meet as necessary with Project Manager and Contracting Officer and project team during the bidding process and during actual alteration/construction phase(s) as necessary, conduct weekly project meetings and provide updated meeting minutes for all attendees, provide all submittals including receipts of bonding and insurance, verify finish materials and equipment selections as necessary.

J. The project delivery method will be design-build

K. ANTICIPATED REQUIRED COMPLETION TIME

Total Performance Period: 348 calendar days

Design/Submittals/Background Checks: 108 calendar days

Construction: 180 calendar days from Notice to Proceed

Contract Completion: 60 calendar days from substantial completion days commissioning and submission of final as-built drawings.

L. SCHEDULE

Within 10 calendar days after contract award, the Contractor shall provide to the Contracting Officer the detailed schedule indicating all dates for work items to be completed.

The contractor shall submit:

▪ 50% drawings 21 calendar days after contract award.

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▪ The Government shall then have 14 calendar days to review and comment on the drawings.

▪ 75% drawings 21 calendar days after completion of Government review of 50% drawings.

▪ The Government shall then have 14 calendar days to review and comment on the drawings.

▪ 100% CD’s completed 7 calendar days after Government provides 75% review comments.

▪ The Government shall have 14 calendar days to review and comment on the drawings.

▪ The contractor shall submit finalized CDs 7 calendar days after the Government review of the 100%

CDs .

▪ The Government shall have 10 calendar days to approve the final drawings.

▪ Total project duration including design, approvals and construction is 302 calendar days after contract award.

▪ Duration of construction is estimated to be 90 days

M. DESIGN / WORKING DRAWINGS PHASES

The General Contractor (GC) shall provide all professional services necessary to accomplish the work for the following submissions:

1. THE SUBMISSIONS:

a. The GC shall submit 50%, 75%, and 100% complete working drawings, and all other associated design documentation for review and approval.

2. SUBMITTAL REQUIREMENTS:

a. All other associated design documentation for review and approval.

b. All 50%, 75%, and 100% sets will be of complete working drawings, and all other associated design documentation for review and approval.

c. Drawings to be compatible with AutoCAD 2019 and PDF format.

d. Specifications to be compatible with the current version of Microsoft.

e. For each submission the Contractor is to provide electronic copies (unless noted otherwise) of blue line prints, specifications, and calculations.

f. Supporting data to include engineering calculations of all disciplines relevant to the selection and sizing of equipment and materials.

g. All drawings and specifications to be marked according to Sensitive But

Unclassified requirements. Each page of the document to be noted as follows:

SENSITIVE BUT UNCLASSIFIED (SBU)

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PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice

Properly destroy or return documents when no longer needed

N. CONSTRUCTION PHASE SERVICES

The GC shall perform all professional services necessary to accomplish the Construction Phase Services as indicated below. Note that the shop drawings and RFI’s will be reviewed by GSA.

a. SHOP DRAWING REVIEW AND RFI RESPONSE

1. GSA will review applicable shop drawings, equipment lists and material sample submittals, as specified, and recommend for approval or rejection. GSA PM will monitor the submittal schedule as it progresses.

2. The GC will respond to Requests for Information (RFI) during the construction phase.

All responses will be in writing no less than 48 hours after they are received.

3. The GC will update the working drawings as required.

b. AS-BUILT DRAWINGS

1. As-Built drawings to be submitted within twenty (20) calendar days of substantial completion of the construction work. The Contractor will provide the following:

▪ 3 – Full Size As-Built sets of original drawings stamped by a registered Architect and/or licensed engineer of the appropriate discipline.

▪ 1 – Sets of original specifications and engineering calculations certified, as required, by the appropriate discipline.

▪ 1 – Complete CD of all drawings, specifications, calculations and any other supporting project documentation (AutoCAD and PDF).

O. Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by: TBD

P. The Contracting Officer for the project is: Henry Huynh.

1.2 SUPPLEMENTARY CONDITIONS TO SCOPE OF WORK

A. The Design/Build contractor shall perform the architectural/engineering services for the design and production of construction documents for the project as listed above.

B. The Design/Build Contractor shall develop and provide site investigation as follows:

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1. The Design/Build Contractor shall verify the existing site and conditions prior to the beginning of design or working drawing phases. The Contractor is to coordinate with the GSA Project Manager for the investigation of existing conditions.

2. Provide supporting data to include engineering calculations of all disciplines relevant to the selection and sizing of equipment and materials.

3. Provide supporting documents, details and specifications to assemble complete construction documents.

4. The design/build contractor will be responsible for supplying all supervision, equipment and materials necessary for completing the work on the design documents.

C. The Design/Build Contractor shall provide Construction Services Phase as follows:

1. Review of shop drawings of applicable disciplines

2. Request for Information (RFI) during the construction phase

3. Site Observations

4. As-Built drawings

5. Review and comments on the submittals

D. The GSA Project Manager will coordinate all meetings/communication with project team and key stakeholders.

E. All outside requests for information or specifics concerning the project shall be referred to the GSA Project Manager for response. The Design/Build Contractor shall not release any information concerning the project unless directed by the Contracting Officer.

F. The Contractor’s contractual responsibility is to the GSA only and not to the tenant agencies. The Contractor shall direct all tenant agency’s questions and requests regarding scope of work, cost estimates, schedules, etc. to the GSA Project Manager.

1.3 WORK SEQUENCE

A. The work shall be conducted in phases in these buildings. The need for phasing will be discussed during the design process.

B. Phases: Work shall be phased floor per floor keeping two (2) systems online until the automated logic system may be safely removed.

1.4 MISCELLANEOUS PROVISIONS

A. Work in the extension of existing conditions shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

C. Replacements of existing conditions that are removed shall match similar existing conditions.

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D. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

E. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

F. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

G. Existing structures shall be removed to top of foundation walls or ground level, unless otherwise indicated.

H. Existing utility services with related meters and equipment will remain in place.

1.5 SUBMITTALS REQUIRED FOR FINAL ACCEPTANCE/CLOSE-OUT

A. Contractor shall see appropriate Section(s) regarding Execution and Closeout requirements.

1.6 MISCELLANEOUS PROVISIONS

A. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

B. Replacements of existing conditions that are removed shall match similar existing conditions.

C. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

D. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

E. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

F. Existing structures shall be removed to top of foundation walls or ground level, unless otherwise indicated.

G. Existing utility services with related meters and equipment will remain in place.

1.7 GSA PBS KEY SUSTAINABLE PRODUCT (KSP) STANDARDS

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A. KSP’s are required for all design and construction contracts to ensure that material selection in major product categories is consistent with the GSA Public Buildings Service’s green product requirements in:

Green purchasing statutes and regulations;

The Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings;

The materials selection principles of the LEED building rating system; and

Federal requirements to reduce supply chain greenhouse gas emissions, PBS has set sustainability standards for a handful of product categories.

B. The KSP standards are as follows:

Nylon Carpet: NSF 140 Gold certification and > 10% post-consumer recovered content.

Interior Latex Paint: < 50 grams per liter (g/L) VOCs post tint (i.e. SCAQMD Rule 1113 standard).

Gypsum Board: Greenguard Gold standard.

Acoustical Ceiling Tiles: Meets California Section 01350 standard for low-VOC materials and total recycled content > 20% and recyclable in a closed loop process and USDA Certified BioPreferred and Environmental Product Declaration (EPD) available.

Concrete (ready-mix and site-mix): > 15% fly ash or > 25% ground granulated blast- furnace (GGBF) slag.

Proof of KSP Compliance:

For all construction contracts, the Contractor shall submit proof of compliance with each applicable KSP to the Contracting Officer or a designee prior to the installation of the product or material. The CO’s designee shall verify compliance.

Exceptions:

If materials meeting KSP standards are not available (a) at a reasonable price; (b) within a reasonable period of time; or (c) consistent with functional performance criteria, the Contractor must justify a waiver of the applicable KSP standard in writing. The waiver can only be approved by the Contracting Officer.

The “PBS Sustainable Products Requirements” RFP Attachment contains additional general sustainable standards that may be applicable.

PART 2 - PRODUCTS (Not Applicable)

FY15 Update Oct. 1, 2014 Summary 011000 - 10

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

FY15 Update Oct. 1, 2014 Work Restrictions 011400 - 1

SECTION 011400 - WORK RESTRICTIONS

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and Division 1 Specification Sections, apply to this Section.

1.2 CONTRACTOR USE OF PREMISES

A. The Contracting Officer or Contracting Officer's Representative will conduct a pre-construction survey with the Contractor to review and document the existing conditions surrounding the project premises prior to the beginning of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, to allow for

Government occupancy and public use.

1.3 ACCESS TO SITE

A. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. Limits: Confine construction operations to the 8th floor.

C. Keep driveways and entrances serving the premises to the work in areas indicated, to allow for

Government, Government employees and visitors. Do not use these areas for parking or storage of materials.

D. The Contractor shall limit use of the premises to the work in areas indicated, to allow for

Government occupancy and public use.

E. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which the Work is indicated.

F. Schedule deliveries with GSA Building Property Team to minimize space and time requirements for storage of material and equipment on the loading dock.

G. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations. Take precautions to protect the building, its occupants and the public during the construction period.

H. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials on a daily basis.

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I. Parking: Parking will be accommodated on a first come, first serve basis. GSA does not guarantee parking. If not available, the Contractor and Contractor’s employees shall make their own arrangements for vehicle parking.

J. Use of the existing loading dock facilities will be shared with Government activities on a predetermined schedule of use or first-come, first-serve.

K. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government or Other’s property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

L. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building.

M. Clean Up: Contractor is not to leave material or equipment out. Site is to be clean at the end of each day.

N. Protection of Government Property: Contractor is to protect material and work, existing facilities and existing vegetation (FAR 52.236-9).

O. Construction site preparation must be coordinated in advance with GSA Building Manager and

Building Engineers, such as access to building mechanical, electrical and plumbing rooms, or scheduling to shut-off or turn-on building systems.

1.4 WORKING HOURS/RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

B. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

C. Insurance: Contractor is required to furnish an insurance certificate for vehicles and workman’s liability.

D. On-Site Work Hours: Limit work in the existing building to between 7:00 AM and 5:00 PM, Monday through Friday, unless prior approval is given. All hazardous material abatement, removal and demolition must be conducted after hours.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed master schedule with project phasing, and gain the Contracting Officer’s approval at least three weeks before proceeding with any work.

F. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

Obtain Owner's written permission before proceeding with disruptive operations.

G. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet (8 m) of entrances, operable windows, or outdoor-air intakes.

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H. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

I. Provide a list of all Subs and Employees working on this project and submitted for Security Clearances. Contractor needs to have one individual in-charge of doing paperwork and coordination with GSA for getting the security clearance.

J. Provide date Contractor will be able to mobilize and start work.

K. Provide Project Construction Schedule within 7 calendar days of contract award.

L. Emergency Notification Contact List – Contractor to provide Superintendent and Project Manager’s POC’s.

1.5 COORDINATION WITH OCCUPANTS

A. Partial Owner Occupancy: Owner will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations. Maintain existing exits unless otherwise indicated.

B. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities.

Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

C. Provide not less than 72 hours' notice to Owner of activities that will affect Owner's operations.

1.6 GOVERNMENT OCCUPANCY

A. The Government will occupy the adjacent suites and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

1.7 MISCELLANEOUS PROVISIONS

A. Existing conditions shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

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3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Work in the extension of existing conditions shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

F. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

G. Replacements of existing conditions that are removed shall match similar existing conditions.

H. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

I. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

J. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

K. Existing structures shall be removed to top of foundation walls or ground level, unless otherwise indicated.

L. Existing utility services with related meters and equipment will remain in place.

PART 2 - PRODUCTS (Not Applicable)

END OF SECTION 011400

FY15 Update Oct. 1, 2014 Project Management & Coordination 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Accommodate items scheduled for later installation.

B. Notification: Where necessary, prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. When applicable, include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Project closeout activities.

1.3 COORDINATION DRAWINGS

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A. Prepare coordination drawings where careful coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum utilization of the space for efficient installation of different components.

1. Show the relationship of components shown on separate shop drawings. Indicate required installation sequences.

2. Indicate required installation sequences.

3. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

4. Comply with shop drawing requirements for sheet size and submittal methods specified in

Division 1 Section "Submittal Procedures."

B. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

C. Consider conservation of energy, water and materials in the conduct of construction operation.

Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

D. Energy Conservation Plan: Develop a program to minimize use of energy. Program shall minimally include the following:

1. Designation of an energy conservation officer.

2. Identification of energy conservation measures to reduce energy usage.

3. Establishment of energy usage goals for the project.

4. Means for enforcing energy conservation measures.

E. Waste Management Plan: Establish a program to maximize recycling of waste materials. Program shall minimally include the following:

1. Designation of a waste management coordinator. Identification of recyclable materials.

2. Identification of available local recycling firms and agencies to receive recyclable materials.

3. Establishment of quantity goals for collection of each recyclable material.

4. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

5. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

F. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the Contract.

1. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling, and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

2. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant party of the project, including the Contracting Officer.

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1.3 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. In addition to the Project superintendent, the Contractor shall provide other administrative and supervisory personnel as required for proper performance of the Work.

B. Project Coordinator: Provide a full-time project coordinator, experienced in the administration and supervision of building construction, including mechanical and electrical work. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

10. Scheduling and sequencing of mechanical and electrical activities.

C. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division 1 Section "Safety and Health."

D. Energy Conservation Officer: Provide an energy conservation officer whose duties shall consist of developing and implementing a program for minimizing use of energy on the site.

E. Waste Management Coordinator: Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

1.4 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The Contracting Officer’s Representative/ Project Manager shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. Conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Contracting Officer.

b. Architect.

c. Major design consultants. Contractor.

d. Major subcontractors. Major suppliers.

e. Other concerned parties.

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2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Tentative construction schedule. Critical work sequencing.

b. Designation of responsible personnel.

c. Procedures for processing field decisions and Change Orders.

d. Procedures for processing Applications for Payment.

e. Review of Contract Documents.

f. Procedure for submittal of Shop Drawings, Product Data, and Samples.

g. Preparation of Record Documents.

h. Use of the premises.

i. Parking availability.

j. Office, work, and storage areas.

k. Equipment deliveries and priorities.

l. Safety procedures.

m. First aid.

n. Security.

o. Housekeeping and progress cleaning.

p. Working hours.

3. Reporting: No later than 5 calendar days after the conference, the Contracting Officer’s Representative/Construction Manager shall distribute minutes of the conference to each party present and to other concerned parties.

B. Progress Meetings: The Contracting Officer's Representative/Construction Manager shall conduct progress meetings at each Project Site at regular intervals. Dates of meetings may be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contracting Officer's Representative/Construction Manager, the General Contractor or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2.

Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do

so. Discuss whether schedule revisions are required to insure that current and subsequent activities will be completed within the Contract Time.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

2) Interface requirements. Time.

3) Sequences of operations. Status of submittals.

4) Deliveries.

5) Off-site fabrication. Access.

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6) Site utilization.

7) Temporary facilities and controls. Hours of work.

8) Hazards and risks.

9) Housekeeping and progress cleaning. Quality and work standards.

10) Change Orders.

11) Documentation of information for payment requests.

12) Updating of Record Documents.

c. Reporting: No later than 5 calendar days after the conference, the Contracting Officer's Representative/Construction Manager shall distribute minutes of the conference to each party present and to other concerned parties. Include a brief summary, in narrative form, of progress since the previous meeting and report.

d. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

C. Coordination Meetings: The Contracting Officer's Representative/Construction Manager shall conduct project coordination meetings at regular intervals, to verify detailed coordination procedures for the upcoming construction operations in order to avoid potential problems and misunderstandings.

1. Frequency of Meetings: To be determined after award.

2. Attendees: In addition to the Contracting Officer's Representative/Construction Manager the

Contractor or other entity involved in coordination or planning construction activities shall be represented. All participants shall be authorized to conclude matters relating to the Work.

3. Agenda: Review the plans and requirements of each entity present, including but not limited to the subjects listed for Progress Meetings.

4. Reporting: No later than 5 calendar days after each meeting, the Contracting Officer's Representative/Construction Manager shall distribute minutes of meeting to each party present and to other concerned parties.

1.5 UTILITY SERVICE INTERRUPTIONS

A. Utility Service Interruption Plan: Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1. Keep interruptions and periods of interruption to a minimum.

2. Plan must be approved in writing by the Building Manager and the Government or the

Government's representative. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

1.6 SUBMITTALS

A. Coordination Drawings: Comply with the shop drawing requirements specified in Division 1 Section "Submittal Procedures".

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B. Waste Management: Within 15 calendar days after commencement of construction, submit the waste management plan, followed by monthly implementation reports.

C. Staff Names: Within 15 calendar days after commencement of construction, submit a list of principal staff assignments, including the superintendent and other primary personnel at the Project site. Identify individuals by name, duties and responsibilities, home address, and business and home telephone numbers.

1. Post copies of this list in the project meeting room, temporary field office and at each temporary telephone location.

D. Utility Service Interruptions: No later than 15 calendar days prior to the first planned interruption, submit the utility service interruption plan, followed by confirmed scheduled shut-down notices at least 3 calendar days prior to each interruption.

PART 2 - PRODUCTS (Not applicable)

PART 3 - EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

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6. Pollution and air contamination.

7. Water or ice.

8. Chemicals and solvents.

9. Light.

10. Radiation.

11. Puncture.

12. Abrasion.

13. Heavy traffic.

14. Soiling, staining, and corrosion.

15. Bacteria.

16. Rodent and insect infestation.

17. Combustion.

18. Electrical current.

19. High-speed operation.

20. Improper lubrication.

21. Unusual wear or other misuse.

22. Contact between incompatible materials.

23. Destructive testing.

24. Misalignment.

25. Excessive weathering.

26. Unprotected storage.

27. Improper shipping or handling.

28. Theft or vandalism.

END OF SECTION 013100

FY15 Update Oct. 1, 2014 Construction Progress Documentation 013200 - 1

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

1.1 SUMMARY

A. This section includes certain schedules and reports required for documenting the progress of construction during performance of the Work.

B. Requirements for construction progress scheduling are included in this Section.Provide a reasonable time frame for the following when dealing with complex and large projects.

1.2 CONSTRUCTION PROGRESS SCHEDULING

A. Preliminary Construction Schedule: Prepare a preliminary horizontal bar-chart-type construction schedule for the project using Microsoft Project Manager software. Submit the Preliminary Construction Schedule to the Contracting Officer within 7 calendar days after the date established for commencement of the Contract, unless otherwise required by the Construction Contract Clauses.

1. Provide a separate time bar for each significant construction activity. Coordinate each element on the schedule with other construction activities. Schedule each construction activity in proper sequence.

2. Schedule shall be time-scaled in not more than weekly increments, with the dates of the first day of each week indicated.

3. Completion of the Work shall be indicated in advance of the date established for completion of the Contract.

4. With the submission of the Preliminary Construction Schedule, include tabulation by date of submittals required during the first 90 calendar days of construction, or show the submittals on the schedule. Include the submittals required to maintain orderly progress of the Work and those required early because of long lead-time for manufacture or fabrication.

B. Contractor's Construction Schedule: Prepare and periodically update a comprehensive, fully developed, horizontal bar-chart-type construction schedule. Base the Contractor's Construction Schedule on the preliminary construction schedule and whatever updating and feedback received since the start of construction.

1. Submit the initial Contractor's Construction Schedule within 10 calendar days after the date established for commencement of the Contact.

2. Within each construction activity's time bar, indicate estimated completion percentages in not more than 10 percent…