Attachment A Statement of work fire suppression system.docx

US Department of Agriculture (USDA)

Performance Work Statement

Contents

Project Title Fire Sprinkler Repair and Updates for the Corvallis Forestry Sciences Lab.

General Information

1.0 Background and Purpose

The United States Forest Service, Pacific Northwest Forestry Sciences Laboratory located at 3200 SW Jefferson Way, in Corvallis Oregon 97331 has a building fire sprinkler system in need of maintenance, repair and inspection services. The Corvallis Forestry Sciences Laboratory (CFSL) facility is approximately 95,000 SF built in 1960’s, the Sprinkler heads, gauges, valves, pipes, and back flow preventers are likely the same age.

The maintenance and inspection of this system is paramount in keeping employees, property, and research safe. The resulting contract will ensure that the fire sprinkler system is serviced, repaired and in working order going forward.

2.0 Definitions

NFPA (National Fire Protection Association), CO (Contracting Officer), COR (Contracting Officer)

Contractor Requirements

3.0 Technical Requirements / Tasks

Repair the Tamper switches, Alarm Pressure switches, valves for the Fire Sprinkler system at the CFSL.

Tasks:

A. The Contractor shall repair the Access control doors (6 in total) for all three floors, the doors failed to unlock upon being activated by the fire alarm.

B. The Contractor shall replace M5-31 Tamper Switch 1 FL Storage 112, facing Riser, tamper switch to the left.

C. The Contractor shall repair the 2 Tamper Switches that failed to include M3-78 Module Sprinkler Switch tamper switch 165.1, the Alarm Pressure Switch is not sending a signal back to the Alarm Panel

D. The Service Main Butterfly Valve fails to report to the FACP, replace parts as needed.

E. The Loading Dock Wet Pipe in the Lab Service wing needs to have Water Flow Switch replaced, it sticks in the Alarm position.

F. The Contractor shall ensure all of the Water Flow switches, Tamper switches and Alarm Pressure Switches are working correctly throughout the Corvallis Lab.

G. The Contractor shall ensure that the Sprinkler System meets NFPA 25 Standards.

H. Ensure that the battery backups for the Sprinkler system are up to date and operational.

I. Test the backflow preventer in the vault on the NE corner of the PNW property.

J. Check the anti-freeze levels in the Sprinkler system and ensure that any leaks in the Sprinkler system are mitigated.

Technical Requirements:

A. The Contractor must be registered/licensed with the State and or county and ensure that all personal are recognized professionals and/or supervised by recognized professional in Fire Sprinkler (NFPA) inspection and repair.

B. The on-site supervisor shall have at least 5 years’ experience and demonstrated ability in both supervision and trades of work utilized to complete the contract.

F. Lockout/Tagout requirements. Contractor shall utilize customary lockout/Tagout procedures.

4.0 Deliverable / Schedule

Deliverables:

Line Item

Schedule:

A. The estimated start work date is March 14, 2025, Work shall be completed within 60 calendar days (on or before May 16, 2025. Contractor shall perform work so as not to interfere with Government operations. The Hours of operation shall be from 8:00 a.m. to 4:30 p.m. Monday through Friday (holidays excluded) all hours/schedules must be coordinated with the COR. Contractor should note that work may be performed with Forest Service personnel working in the general area.

A.1. Federal Holidays The Contractor will not be required to perform work on a national holiday, or the day the holiday is observed. In the event that a schedule coincides with a national holiday, the services normally scheduled for that day shall be performed either the day before or the day after the holiday. Government personnel observe the listed dates as holidays:

1) New Year's Day – 1st day of January.

2) Martin Luther King, Jr's. Birthday – 3rd Monday of January.

3) President's Day – 3rd Monday of February.

4) Memorial Day - last Monday of May.

5) Juneteenth Day- 19th of June

6) Independence Day – 4th of July.

7) Labor Day – 1st Monday of September.

8) Columbus Day – 2nd Monday of October.

9) Veteran's Day – 11th day of November.

10) Any other day designated by federal statute, executive order, or presidential proclamation.

When a holiday falls on a Saturday, the preceding Friday is observed. When a holiday falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not by itself be cause for an additional period of performance or entitlement to compensation except as set forth within the contract.

B. Contractor must submit a work schedule for correcting all deficiencies in the Fire Sprinkler System.

C. Contractor shall Coordinate with the Contracting Officer Representative (COR) and/or Administrative Officer any electrical power interruptions and work area closures. At least 48 hours’ notice shall be required.

5.0 Government Furnished Supplies

The Forest Service will deliver to the Contractor the following listed materials, supplies, property or services; hereinafter referred to as Government-Furnished Items, at the pre-work conference or at a mutually agreeable time. The Contractor shall be liable for all loss, mishandled or the damage of Government-Furnished Items.

None

6.0 Travel

N/A

7.0 Contractor’s Key Personnel

A. Contractor shall provide an onsite contractor’s representative who will oversee the performance of the work specified in this contract. Contractor shall designate in writing to the Contracting Officer (CO) and COR, the name of the contract representative and an alternate(s) who shall have the authority to act for the Contractor on all contract matters relating to daily operation of this contract.

B. The Contractor’s representative and alternate(s) must be a licensed Sprinkler Mechanic with a mid-level supervision and operational experience (minimum of 5 years’ experience) as well as be able to read, write, speak, and understand English. Contractor shall notify the CO/COR at least 10 workdays in advance of any subsequent change of personnel in this position. Replacement personnel shall have the same level or better experience as the person being replaced.

8.0 Security Requirements

The Contractor’s personnel will sign in at the front desk daily and will be given temporary passes to access the building and/or park.

9.0 Data Rights

N/A

10.0 Section 508 - Electronic and Information Technology Standards N/A

11.0 Performance Requirement Measures

Compliance Inspection / Project Closeout:

A. The Contracting Officer or the Contracting Officer's duly authorized representative will periodically inspect work completed to ensure compliance of assigned Tasks, Project Specifications and accept the supplies and/or services to be provided under this contract.

B. Inspection and acceptance will be performed by the COR, at contractor’s request.

Submit a work schedule

Contractor assessment for additional parts required

Submit general details of Fire Sprinkler heads and gauges for replacement

Coordinate for electrical power interruptions

Lockout/Tagout

Install new parts and make system operational according to manufacturer’s specifications image1.png