Attachment_A_Statement_of_Work.pdf

140P8323Q0001: Road maintenance and snow removal, Stehekin, WA Attachment A, Statement of Work

North Cascades NPS Complex

I. GENERAL SCOPE

A. Contractor will provide all necessary equipment, materials, supplies, labor, insurance, and transportation required to do the work. All work to be performed shall be at the request of the Contracting Officer or a duly authorized Contracting Officer’s Representative (COR).

B. The Contractor shall operate their own or rented equipment to perform maintenance and emergency services such as snow removal, snow-blowing, grading, ditching, shoulder repair, and pothole repair of the Stehekin Valley and/or Company Creek Roads at North Cascades National Park Service Complex in Stehekin, Washington.

C. The work required by this contract represents an estimate of requirements in excess of the quantities that the government may itself perform. All work will be directed by the COR and shall be accomplished within the times stated in the specifications.

D. All work shall be in accordance with the terms, conditions, and specifications contained herein.

E. Snow removal: Remove snow from the traveled way of specified roads. Clear turnouts for safe and efficient use of the road. Remove snow from culvert inlets to ensure proper drainage. This work is described further in Section III.

F. Surface grading native or aggregate single-lane roadbeds to a condition to facilitate traffic and provide proper drainage: Grading includes shaping the crown or slope of traveled way, berms, and drainage dips in accordance with the specifications. Reconditioning of surfaces of existing roadway and routine maintenance of various types of drainage ditches, are to provide a waterway which is unobstructed. Provision of equipment, e.g. a water truck, is required to furnish adequate water for use as specified in the contract. This work is described further in Sections IV and V.

G. Scheduling: Snow removal and snow-blowing will be accomplished during the winter season, approximately November through April. Road grading and ditching will be performed throughout the year but mainly during the summer months.

H. Equipment used on this contract shall comply with FAR clause 52.223-2, Affirmative Procurement of Bio-based Products under Service and Construction Contracts, to the maximum extent practicable. Specific bio-based products anticipated to be in use include hydraulic fluid and biodiesel. Products, information, and sources may be viewed at http://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml .

I. All roads shall remain open to traffic with no more than 15 minutes maximum delay time. If delays are anticipated the contractor shall notify the Contracting Officer’s Representative beforehand.

http://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

J. Contract type is labor hour, with hourly firm fixed price for each piece of equipment, operated by Contractor, including machine, fuel, insurance, and operator’s wages (“wet”).

K. This commercial-item requirements contract will remain in effect for a base period (date of award to 10/31/2019) plus up to two option years that the government may unilaterally exercise.

II. LOCATION

A. All work required by this contract will be performed in Lake Chelan National Recreation Area, Stehekin District, North Cascades National Park Service Complex. All equipment and personnel appropriate for the season must be staged in Stehekin during contract performance.

B. Stehekin is a remote community located at the north end of Lake Chelan, approximately 50 miles from Chelan, Washington. The Stehekin valley is isolated; the roads do not connect with any highway system. Stehekin is accessible from Chelan only by boat, barge, or floatplane; all materials and equipment will need to be barged. Lodging and meal services are available on a limited basis. Cellular phones do not work; public phone service at Stehekin is limited to a single telephone requiring credit or calling card; and there is no public Internet access. Information about Stehekin can be found at: www.nps.gov/lach, www.stehekinchoice.com, or www.stehekin.com.

C. All work will be performed on primary and secondary roads listed below. During work operations primary roads shall always take priority over secondary roads.

Locations and road sections are defined as:

Primary roads: Lower Stehekin Valley Road (Harlequin Bridge-Landing)

Upper Stehekin Valley Road (Harlequin-Ranch-High Bridge) Company Creek Road

Secondary Roads: Maintenance Yard Access Road

Buckner Orchard Access Road Rainbow Falls Access Road Long Term Parking Access Road Golden West Access Road Treatment Plant Hill Road High Bridge to end of Road (Wagon Road trailhead) NPS Residence Access Road (Castle, New Castle, Boulder) Gravel Pit Access Road Air Strip Access Road

III. SNOW REMOVAL

A. This section describes the Contractor’s responsibilities for clearing roads of snow using snow blower or grader. Contractor shall provide all necessary equipment with operator to perform the work described.

http://www.nps.gov/lach http://www.stehekinchoice.com/ http://www.stehekin.com/

B. The Contractor’s work will be ordered by the COR or designee per the process outlined herein. The COR will prepare and transmit a weekly Snow Removal Schedule approximately 5 days prior to the week described (example provided in Appendix I). The schedule will assign responsibility for specific road sections to NPS or the Contractor for each day, and indicate if work should be performed using a snow blower or grader.

C. The COR will issue an order (call-out) to the Contractor verbally or by e-mail directing them to commence snow removal or snow-blowing operations. The order is for one pass of the road section(s) identified. In cases of large snow accumulation, the COR may issue a second order for a second pass in the same day.

D. Contractor’s equipment and staff shall generally begin snow removal operations within one (1) hour after call-out, or at the time stated in the order.

E. Snow removal and snow-blowing operations are normally to be performed during daylight hours between 0700 and 1800, however, extenuating circumstances of a large, extended snow event could require performance beyond the normal operating hours.

F. Snow removal on the Stehekin Valley Road from the Landing to Harlequin Bridge shall be maintained to a minimum of 18 feet wide and a maximum of 21 feet wide. From Harlequin Bridge to the Courtney Ranch Cabin and the Harlequin Bridge to the end of Company Creek Road, the maintained minimum width will be 12 feet with a maximum width of 18 feet wide on average.

G. Do not undercut banks, nor operate equipment in a manner that causes spinning of chained tires to gouge the asphalt or graveled surfaces.

H. Keep ditches and culverts functional during operations and upon completion of the operations.

I. Contractor’s operator will notify the COR of any equipment breakdown, changes in plowing routine, stalled vehicles that affect snow removal operations, and changing road conditions. During severe snow storms it is anticipated that government operations and contractor’s operations will run simultaneously and shall be coordinated so maximum efficiency is achieved.

J. Additional services such as, but not limited to, pushing back existing snow berms*, removing slush from road surfaces, opening other areas closed by snow accumulation, removing down trees, snow slides, or rock fall. These services shall be approved by the COR prior to performing the work. Additional approval is required in advance if additional work will result in increased cost to the government. (*A snow berm is defined as a dike of snow resulting from operator’s snow removal operations, which extends above the surface of the traveled way.)

K. Take special care to ensure that damage to signs, sign posts, facilities, bridges, or resources of the National Park Service does not occur. The contractor shall notify the National Park Service of such damage when it occurs; if the damage is discovered by NPS, then NPS will notify the contractor in writing. The contractor shall repair or replace the damaged item(s) at his/her expense within 30 days of the notification.

L. Rubber-tired equipment only is authorized to remove snow. No bulldozers or tracked vehicles are authorized to remove snow under this agreement.

Contractor’s equipment shall be equipped with tire chains for snow removal operations.

M. Contractor’s equipment shall be maintained in a safe and operable condition, meeting the Department of Transportation State Standards and Federal Standards for lighting and hazard marking for snow removal equipment. Contractor shall comply with all State regulations regarding permits, tags, and license.

IV. GRADING AND DITCHING

A. This section describes the Contractor’s responsibilities for work on primary and secondary roads per specific orders placed by the COR. Contractor shall provide all necessary equipment with operator to perform the work described.

B. The work consists of reconditioning the surface of existing roadways and routine maintenance on various types of drainage ditches to provide a waterway which is unobstructed. Drainage ditch maintenance is limited to materials continued within the ditch and not on the shoulder or travel way, but may extend up the backslope to any loose materials at risk of falling into the ditch and obstructing it.

C. Surface grading shall be performed during timeframes acceptable to the Contracting Officer or the COR. Contractor shall generally commence work within three (3) days after receiving a verbal or e-mailed order from the CO, COR, or other ordering official designated by the Contracting Officer. Each request will include a description of the area to be maintained.

D. The existing traveled way, including turnouts, shall be bladed and shaped to produce a surface which is uniform, consistent to grade, and crowned or cross-sloped as indicated by the character of the existing surface to at least one-half inch per foot of width, but not more than three-quarter inch per foot of width. Surface materials shall be thoroughly loosened to no less than two-inch depth or the depth of potholes or corrugations. Scarification to facilitate cutting to the full depth of potholes or corrugations may be elected by the Contractor but will be considered incidental to grading. Scarification shall not go deep enough to cause contamination of the surfacing. The roads will be maintained at an average width of 14 feet.

E. Surface grading shall be performed only when sufficient moisture is present to prevent segregation.

F. Existing native, rock, or aggregate surface drainage dips shall be shaped incidental to grading to divert surface runoff to existing outlet devices, ditches, and discharge locations.

G. The Contractor shall establish a grading pattern which provides a uniform driving surface, retains the surfacing on the roadbed and provides a thorough mixing of the materials within the completed surface width. Upon final grading, no disturbed rock shall protrude more than two-inches above the adjacent surface unless otherwise provided in the contract. Materials not meeting this dimension shall be removed and placed outside the roadbed so as to not obstruct drainage ways or structures. This material may be scattered off the roadbed if there is free drainage. Removal of oversized materials may require hand labor to meet specifications.

H. Roadway slopes shall not be undercut. At intersections, the roadbeds of side roads, which are not closed or restricted from vehicular use, shall be bladed to assure smooth transitions.

I. Materials resulting from work under this section shall not be allowed to remain on or in structures, such as bridges, culverts, or drainage dips. All road drainage structures 36” in diameter and smaller shall be hand cleaned, including cutting of brush within a six-foot radius of the culvert inlet.

J. Ditches shall be maintained by removing rock, soil, wood, and other materials.

Upon completion, the maintained ditch shall be of the same character as abutting segments that were not required to be maintained.

K. Suitable material removed from the drainage ditch may be blended into existing native road surface and shoulder or placed in designated berm. Material from ditch-pulling operations may be blended into and across aggregate surfaced roads unless staked or marked otherwise on the ground. No material shall be pulled and bladed across bituminous surfaced roads. With advance approval from the COR, excess materials shall be deposited outside the roadbed, along the fill slope, so as not to obstruct drainage structures.

L. Furrow ditches shall be reshaped and blockage removed except that blockages previously placed to divert water from the ditch into culverts or other drainage structures shall remain.

M. Limbs and wood chunks in excess of one-foot in length or three-inches in diameter shall be removed from ditches and placed outside the roadway.

N. Paved surfaces shall be cleaned of all materials resulting from Contractor’s ditch maintenance work.

O. Lead-off ditches shall be shaped to drain away from the traveled way.

V. WATER

A. Suitable and adequate water sources are available in the contract area. Water sources will be selected by the Contractor and submitted to the COR for approval.

B. Mobile watering equipment shall have watertight tanks of known capacity.

C. Positive control of water application is required. Equipment shall provide for uniform application of water without ponding or washing.

D. An air gap or positive anti-siphon device shall be provided between the water source and the vehicle being loaded if the vehicle has been used for other than water haul, the source is a domestic potable water supply, or the water is used for tank mixing with any other materials.

VI. SAFETY AND ACCIDENT PREVENTION.

A. The Contractor is required to establish an effective accident prevention program and provide a safe environment for all employees, visitors, and park personnel.

B. The Contractor shall hold regular safety meetings when appropriate and provide notification to the COR of the day and time of the meetings so that he/she may attend.

C. Upon request, Contractor must submit proof of employees’ qualifications to perform assigned duties in a safe manner. Contractor must comply with Washington state licensing requirements regarding Commercial Driver’s License and submit operators’ license(s) for review by COR.

D. In the event of conflicts between Federal, State, and Local safety and health requirements, the most stringent shall apply.

E. Equipment or tools must meet OSHA requirements. Failure to comply with the requirements of this section may result in suspension of work.

F. All accidents must be reported to the COR immediately. A reportable accident is defined as death, occupational disease, traumatic injury to an employee or the public, property damage in excess of $100, and fires. Form DI-134 must be completed and submitted to the COR within three days of an accident. Forms are available from the COR.

G. Personal protective equipment must be maintained in a serviceable condition and checked daily. Clean, sanitize, and repair equipment as appropriate.

H. Contractor is required to provide all necessary traffic barriers, traffic control signs, markers, and flaggers when required during operations. Traffic control for occupied work areas shall be in accordance with National Standards contained in the Manual of Uniform Traffic Control Devices (MUTCD).

I. Contractor’s vehicles and machinery operating on or from the travel way or road shoulder shall have flashing lights, strobes, or rotary beacons operated continuously while work is in progress. Truck headlights shall be on while operating. Backup horns shall be required on all self-propelled equipment in excess of 8000 lbs. gross weight.

J. Contractor shall furnish, and locate at the work sites, fluid spill kits appropriate to the types and quantities of fluids present.

VII. NOXIOUS WEED PREVENTION

A. The contractor must work to prevent the introduction of the seeds from noxious weeds into Stehekin valley or onto NPS land; diffuse or spotted knapweed and rush skeleton weed are the primary noxious weeds of concern.

B. The Contractor shall wash all mechanized equipment thoroughly before using the equipment for NPS work. This includes the removal of all soil, seeds, vegetative matter or other debris that could contain or hold seeds. Contractor shall employ whatever cleaning methods are necessary to ensure compliance with the terms of this provision. Cleaning of equipment shall not occur on NPS land.

C. Contractor shall notify shall notify the NPS prior to moving each piece of mechanized equipment into Stehekin valley and include the location of the equipment’s most recent operation.

D. The NPS will inspect each piece of equipment prior to its being placed into service. If a piece of equipment fails the inspection, the Contractor will be responsible to perform whatever methods are necessary to pass upon re-inspection and will bear all costs.

VIII. OPERATOR WAGES

The wages paid to the operator(s) of this equipment are subject to the Service Contract Act. Required minimum wages are in Attachment 2. According to the SCA Directory of Occupations, “The Heavy Equipment Operator operates heavy equipment such as cranes, clamshells, power shovels, motor graders, heavy loaders, carryalls, bulldozers, rollers, scrapers, and large industrial tractors with pan or scrapper attachments. Equipment is used to excavate, load, or move dirt, gravel, or other materials. Operator may read and interpret grade and slope stakes and simple plans, and may grease, adjust and make emergency repairs to equipment.”

IX. INVOICES and PAYMENT

A. Payment will be made at the awarded rates for the actual number of hours by each piece of equipment worked, to the nearest quarter hour. Payment will be made monthly, or more often as agreed to by the Contracting Officer, upon receipt of proper invoice.

B. Invoices should be submitted to the U.S. Department of the Treasury's Internet Payment Platform System (IPP; https://www.ipp.gov) in accordance with the clause in the RFQ.

C. The IPP invoice should be submitted as a lump sum total representing all work performed against each contract line in the billing period. Note that each NPS project will be on its own contract line and it will be critical for the contractor to submit their invoices to the correct line(s). Failure to do so may result in delayed payment.

D. The “vendor’s standard invoice” to be uploaded in support of the IPP invoice shall contain the following information:

a. Contractor’s name and address

b. Contract number

c. Date of event and/or description of work

d. Description of equipment used

e. Number of hours for each piece of equipment rented with operator

f. Total amount of invoice

E. Payment will be by electronic funds transfer into the contractor’s bank account identified in their SAM record (www.SAM.gov).

APPENDIX I – Weekly Snow Removal Schedule (example)

Sunday XX Dec 20XX to Saturday XX Jan 20XX

Contractor:

Grade Upper/Lower Valley roads to Ranch*

Monday xx/Dec Tuesday xx/Dec

Grade all primary and secondary roads* Wednesday xx/Dec Thursday xx/Dec Friday xx/Jan-Happy New Year!

Saturday xx/Jan

* Upon receipt of specific order from COR.

NPS:

Grade all roads

Sunday xx/Dec

Grade Company Creek road

Tuesday xx/Dec

Snowblow all roads Sunday xx/Dec – Saturdayxx/Jan

Maintenance Yard, GWVC, Long Term Parking

Wednesday xx/Dec Friday xx/Jan

Landing Parking Slots Monday xx/Dec – Saturday xx/Jan