ATTACHMENT A - STATEMENT OF WORK.pdf

Statement of Work

General Construction related Supplies and Materials for the KCVA “In-House Construction” Projects

A. Background:

The KCVA Campus is undergoing a reorganization and modification of its space in the current facility by moving clinical spaces around the facility. These projects open up space in the main hospital for other clinical use. This reduces congestion in clinic space, allowing for better patient care for the patients who will use the new clinic space and for our patients who come to the hospital for care.

B. Description:

The Blanket Purchase Agreement (BPA) is to streamline and standardize the purchases of construction related materials during multiple phases of medium-to-large renovations and new construction projects performed by the KCVA Construction Crew over a five-year period. The procurement of these materials will involve coordination with the Construction Supervisor of the KCVA. After the materials are ordered, the KCVA will require the supply contractor to coordinate with the KCVA Construction Supervisor who is the Contracting Officer Representative (COR) and/or a construction team Site Superintendent as designated by the COR. Coordination discussions will address material delivery, verification of product purchase and receipt, and tracking of supplied materials

C. Scope of Requirements:

Provide KCVA with all general construction, HVAC, plumbing, electrical supplies, and materials in support of various medium to large renovations and new projects. More details can be seen in the minimum technical requirements section, and a table is available at the bottom of this document.

Product delivery, purchase, delivery verification, and tracking support shall be discussed and coordinated with the COR and/or designated Site Superintendent.

These projects vary in size from smaller scale to larger multi-phased renovations, new construction projects and Move Committee projects. These are for multiple areas within the KCVA Medical Center and/or surrounding Center Based Out-patient Clinics (CBOC). Projects listed below are subject to change due to priority needs of the Medical Center and surrounding CBOC’s.

589-24-999 – Miscellaneous Construction Projects 589-24-998– Move Committee Rooms

Along with the procurement of these materials, the contractor will be expected to properly deliver, track material purchases and deliveries, and verify delivery. This includes:

Be involved in construction meetings when asked.

Provide visual graphs and reports of the material tracking.

Material purchase verification Material delivery verification End user support/tracking.

Complete material documentation

Material and Supply Procurement

The materials required and specific quantities for each project will be identified at the time of order. All items must be brand-name or equal, and if an equal item is proposed, the contractor shall provide the corresponding product specifications for review. After the materials are purchased, the contractor and KCVA will coordinate within three (3) days to review and finalize all orders and determine the required delivery locations. The contractor shall also coordinate with the KCVA Construction Team to ensure they are informed of all delivery times, methods, and any other requirements necessary for providing the materials.

Once the material order is finalized and the product has been placed, the contractor will work with the KCVA Construction Team to schedule delivery based on availability and project timelines.

As part of supply purchasing and tracking, the vendor must provide the construction team with a standard spreadsheet and project schedule within 10 days of delivery to support visualization of current and upcoming phases, as well as material tracking and purchasing trends

A summary of what should be provided during the current and next phase is below:

Microsoft Excel™ for material tracking.

Delivery

Delivery of the material shall be arranged according to the phasing and schedule of the renovated or new construction projects. Supply and material may not be delivered and stored at the KCVA earlier than 2 weeks before the scheduled delivery date.

The contractor shall provide all equipment, labor and material necessary to deliver all the ordered supply and material identified in this SOW. All supply and material shall be delivered to a designated area at the medical center. The KCVA medical center is located at:

KCVA Medical Center, 4801 E Linwood Blvd, Kansas City, MO 64128

D. Material/Supply Definitions:

D.1 Construction: The product descriptions and estimated quantities are provided in Attachment B. Specific products/materials and exact quantities will be identified at the time of ordering, up to the maximum amounts listed in Attachment B.

I. Wall Insulation Cavity wall insulation is used to reduce heat loss through a cavity wall by filling the air space with material that inhibits heat transfer. This immobilizes the air within the cavity (air is still the actual insulator), preventing convection, and can substantially reduce space heating costs.

II. Acoustical Ceiling A ceiling covered with or built of material with special acoustical properties.

III. LVT

(Luxury Vinyl Tile), which offers 3D printing technology which adds depth and realism, durability, with a high-performance wear layer to a vinyl tile product.

IV. COVE BASE

Cove base tiles are usually used at the base of tiled walls in lieu of tile baseboards, to create a seamless and watertight transition between the wall and the floor.

V. Handrail/Crash rail Thick protectors that extend horizontally along a wall to prevent carts, light machinery and personnel from causing damage during daily operations and maintenance.

VI. Terrazzo Base Terrazzo is a composite material, poured in place or precast, which is used for floor and wall treatments.

VII. Gypsum Board Wallboard with a gypsum plaster core bonded to layers of paper or fiberboard; used instead of plaster or wallboard to make interior walls.

D.2: Electrical: The product descriptions and estimated quantities are provided in Attachment B. Specific products/materials and exact quantities will be identified at the time of ordering, up to the maximum amounts listed in Attachment B.

I. Lights

General lighting is intended to assist medical personnel during a normal day-to-day operation by illuminating a local area for patient care or hospital services. Can be for “normal” or “emergency” power.

II. Electrical Supply Healthcare Electrical System Requirements; Non-essential (or normal) electrical system. These “non-essential” or “normal” loads include things such as general lighting, general lab equipment, non-critical service equipment, patient care areas, etc. These loads are not required to be fed from an alternate source of power.

III. Communication, Fire alarm, Security, and Nurse Call Communication systems are the informational technology infrastructure to help provide health care services. A fire alarm system has a number of devices working together to detect and warn people through visual and audio appliances when smoke, fire, carbon monoxide or other emergencies are present. Security alarms can be integrated to properly notify all personnel during an emergency.

Nurse call systems can be defined as an electrically operated system which enables the patient to summon a nurse from a duty station or a bedside station.

D.3: Plumbing-HVAC: The product descriptions and estimated quantities are provided in Attachment B. Specific products/materials and exact quantities will be identified at the time of ordering, up to the maximum amounts listed in Attachment B.

I. Lavatory Fixtures Permanently installed and connected to a water supply and drainpipe, where you can wash your hands and face.

II. Plumbing Pipes Plumbing is any system that conveys fluids for a wide range of applications.

III. Waste Line Fittings These fittings are used in plumbing to manipulate the conveyance of water, gas, or liquid waste in domestic or commercial environments, within a system of pipes or tubes.

IV. HVAC

Heating, ventilation, and air conditioning (HVAC) is the technology of indoor and vehicular environmental comfort.

V. Hydronic Parts Hydronics is the use of a liquid heat-transfer medium in heating and cooling systems Historically, in large-scale commercial buildings such as high-rise and campus facilities, a hydronic system may include both a chilled and a heated water loop, to provide for both heating and air conditioning.

VI. VAV

Variable air volume (VAV) is a type of heating, ventilating, and/or air-conditioning (HVAC) system.

VAV systems vary the airflow at a constant temperature.

Note: Attachment B provides the product specifications. Products may be added or removed throughout the duration of this Blanket Purchase Agreement.

E. Implementation Services Construction, Electrical, and Plumbing-HVAC:

Provide spreadsheets and schedule for the team to visualize and keep track of all material purchases and deliveries.

Attend all construction team meetings when invited by the CO, Construction Supervisor who is also the COR, or by the Site Superintendent either by phone or virtual meeting.

Contractor shall provide all labor, deliveries, and spreadsheets/schedules for services to be fully satisfied.

F. Contract Administration Data:

a. All contract administration functions will be retained by the Department of Veterans Affairs. The Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract. The

Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer will be authorized to make commitments or issue changes that affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered unauthorized, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

ACRONYMS AND DEFINITIONS:

AS 534: Frames AS 5-3/4 Standard Frames Opening

A60: Fire rating

CDR: Contract Discrepancy Report. Report issued by the Government to the contractor to document a supply or service found to be unacceptable during contract performance.

CLIN: Contract Line-Item Number. Unit of work (or service) to be performed (or delivered) by the contractor as a pay item.

CO: Contracting Officer. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

COR: Contracting Officer’s Representative: A person who is designated in writing by the CO to act as his or her authorized representative to assist in administering a contract.

HMF: Hollow Metal Frames

KD: Knock Down

LH or RH: Left Hand or Right Hand

M: Metal

PACR: Parallel Arm Closer Reinforcement

POC: An individual, authorized by the contracting officer to perform specific technical or administrative functions related to the contract.

SGL: Single Door

SOW: Statement of Work

HOURS OF OPERATION

(1) Business hours for the VAMC follow:

(A) Administrative hours: Monday through Friday, 8:00 a.m. - 4:30 p.m.

(B) Off-Duty hours: Monday through Sunday 4:30 pm – 8:00 am.

Note: The Government reserves the right to add products as mission requirements evolve.

Vendors are advised that VA reorganization may necessitate adding additional locations to this contract in the future.

Any such additions will be completed by bilateral modification.