Attachment A - Statement of Work.pdf

STATEMENT OF WORK (SOW)

Emergency Department (ED) Expansion – Medical Equipment and Supplies Gallup Indian Medical Center (GIMC) Indian Health Service (IHS)

1. Purpose The purpose of this Statement of Work (SOW) is to procure medical equipment and supplies necessary to support the Emergency Department (ED) expansion at Gallup Indian Medical Center (GIMC). This procurement will ensure the ED is equipped to provide safe, efficient, and high-quality emergency medical care. This effort supports Indian Health Service (IHS) Strategic Goal 2.2: Provide care to better meet the health care needs of Indian communities.

2. Background GIMC is an Indian Health Service (IHS) facility providing emergency medical services to the surrounding community. As patient volume and service demands increase, expansion of the Emergency Department requires additional medical equipment and supplies to maintain compliance with safety, quality, and operational standards.

3. Objectives The objectives of this procurement are to:

- Enhance ED capacity to deliver timely and effective emergency care

- Equip newly expanded or renovated ED spaces with appropriate medical equipment

- Replace outdated or insufficient equipment impacting patient care and staff efficiency

- Ensure adequate inventory of critical supplies to support continuous ED operations

4. Scope of Work The Contractor shall provide all materials, equipment, and services necessary to procure, deliver, and validate medical equipment and supplies required for the ED expansion. The scope includes:

1. Finalizing equipment specifications based on ED expansion needs

2. Procuring equipment and supplies in compliance with IHS, HHS, and federal acquisition regulations

3. Delivery to Gallup Indian Medical Center

5. Initial operational training for designated staff, as applicable

6. Provision of all user manuals, warranty documentation, and maintenance requirements

5. Deliverables The Contractor shall provide:

- Required quantities of emergency medical supplies for expanded ED operations

- Training materials and documentation, when applicable

- Equipment documentation supporting asset tracking and maintenance planning

6. Period of Performance Delivery, installation, if applicable, shall be completed within thirty (30) calendar days of contract award, unless otherwise approved in writing.

7. Place of Performance Gallup Indian Medical Center (GIMC) Administrative Services Building 1808 West Aztec Ave Gallup, New Mexico, 87301

8. Acceptance Criteria The Government will inspect and accept the equipment upon verification that all requirements of this SOW have been met and the equipment is fully operational.

9. Contractor Responsibilities The Contractor is responsible for providing new, compliant equipment; coordinating delivery; correcting deficiencies; and honoring all warranty obligations.

10. Government Responsibilities The Government shall provide facility access, designate a point of contact, and perform inspection and acceptance of deliverables.

11. Expected Outcomes Completion of this SOW will result in enhanced emergency diagnostic and treatment capacity, reduced patient care delays, compliance with regulatory standards, and improved quality and accessibility of emergency medical services.

12. Summary This SOW supports the Emergency Department expansion at GIMC through the procurement of essential medical equipment and supplies. The project will strengthen emergency response capability, improve operational efficiency, and support IHS Strategic Goal 2.2 by ensuring access to safe, high-quality emergency care.