Attachment_A_Specifications.pdf

RFQ # 140P8324Q0027

Reinforce Fencing at White Bird Battlefield Nez Perce NHP

H l NB

NEPE – FY24 REINFORCE FENCING AT WHITE BIRD BATTLFIELD Page 1

Nez Perce National Historical Park

Reinforce Fencing at White Bird Battlefield

Specifications

White Bird, Idaho

April 2024

Reinforce Fencing at White Bird Battlefield

FY24

NATIONAL PARK SERVICE

GENERAL REQUIREMENTS

NEPE – FY24 REINFORCE FENCING AT WHITE BIRD BATTLFIELD Page 2

PART 1 – SUMMARY OF WORK & DEFINITION OF CLINs

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. General: All work outlined below will be performed under a single contract.

B. Project Location: This project is located at the White Bird Battlefield, Highway 95, White Bird, Idaho.

1. Project Background: This project involves the reinforcement of approximately 2.5 miles of fencing at White Bird Battlefield, with approximately .5 miles of four rail jackleg (buck and rail) fence, and addition of two strands of barbed wire, on approximately 2 miles of wildlife friendly fencing. A secondary component of this project would be to replace an 8-foot gate with a larger 16-foot gate to allow access to agricultural equipment for monitoring invasive species plots. The fence will be built in accordance with Idaho Code Section 35-101 (defines “lawful fence”)

C. Project Scope of Work / Definition of Contract Line Items: The Work consists of the following:

1. Contract Line Item 010: This item shall consist of the reinforcement of approximately 2.5 miles of fencing, to include installation of a 16 foot gate.

Contractor will provide lump sum pricing for contract line items.

D. Contractor Tasks: The Contractor is to provide all labor, equipment, and materials to reinforce the current fencing.

Work shall include but is not limited to:

1. Place structures, anchor posts, or h-braces a maximum of 400 feet apart; closer in uneven terrain. Contractor may determine structure construction at specific locations;

However, the structural construction must receive approval by COR before installation.

Preferred construction materials for structures are wooden fence braces and poles and durable metal post materials.

2. Use sufficient bracing to maintain wire tension.

3. Wire must be either coated wire or double twisted for added visibility.

4. A top wire or rail preferably no more than 40" and a maximum of 42" above the ground

5. At least 12" between the top two wires

6. A bottom wire or rail at least 16" and preferably 18" above the ground

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7. 6 ft steel posts at 12-16.5-foot intervals; determine condition of metal posts for reuse or replacement based on posts being structurally sound, no bent posts, or rust. Etc.

8. Wire to be attached wood posts using galvanized fence staples.

9. Wire to be attached to metal t-posts using galvanized T-post fence clips.

10. The four gates installed will be 8’ in length, powder coat painted, and constructed of tubular steel; the gate shall be able to be secured closed, swing to minimum of 90 degrees at fully opened, and locked with chain and padlock.

11. Gate posts will be buried at a minimum of two feet to provide a stable anchor for the gate; gate posts shall not move or shift during the opening and closing of gate, if they do, they will have to be either buried deeper or made of a more robust construction.

12. Jackleg panels will be 4 poles, poles will be 16-foot in length, a support jack will be centered along the 18-foot length for structural support. (See attached diagram of jackleg (aka Buck and Rail) specifications)

13. The old t-posts and fence wire shall be removed from the property and either disposed of or repurposed by the contractor (by appropriate means). Disposal of fence shall be done in accordance with state laws. If fence material can be repurposed by the contractor a formal request needs to be made to the COR with details regarding how it will be repurposed. The COR shall approve the request in a formal email if the repurpose is acceptable.

1.2 REFERENCE DOCUMENTS / REPORTS

A. General: The following reference documents / reports are attached or available upon request to supplement the information in the specifications:

1. NPS Forms (RFI, CM-16, and QC Daily Report)

2. Site Location Map with Project Area Limits, Preferred Access, Approved Staging and

Storage Area, and Sensitive Avoidance Areas

1.4 PUBLIC / STAFF USE OF THE SITE

A. General: The project site will be open to the public during construction. The Contractor shall at all times conduct his operations to ensure the least inconvenience to the public and staff. Temporary closures may be permitted upon specific written approval of the Contracting Officer.

B. Other Contracts, Work, and Events: During the contract performance period, there may be other contracts, work, or events occurring in the park or within the project area limits that may affect the Contractor’s operations. The Contractor shall conduct his operations in consideration of these other activities. If the other activities are affecting the critical path of the construction schedule, the Contractor shall document the issue in the daily reports and

NEPE – FY24 REINFORCE FENCING AT WHITE BIRD BATTLFIELD Page 4 report the issue to the Contracting Officer.

1.5 CONTRACTOR USE OF SITE

A. Construction Camp or use of park housing: Establishment of a camp within the park will not be permitted.

B. Contractor shall always conduct their operations to ensure the least inconvenience to the Park Staff. Building closures will not be permitted. Work must be coordinated to permit normal use of the building by park staff throughout the term of the project.

C. Site Access: Maintain access and safety standards for National Park Service maintenance functions throughout the construction phase.

D. Working Hours: Regular work hours shall be limited to daylight hours from 7:00 a.m. until 5:00 p.m. Monday through Friday, excluding government holidays. Work outside regular hours requires advance approval from the Contracting Officer.

E. Staging and Storage: Confine the staging and storage of equipment and materials to the

Trail head parking area and maintenance area designated by the COR.

F. The Contractor will be responsible for the security of all equipment and materials at the jobsite.

G. Property Damage: The Contractor is required to report missing, lost, stolen, or damaged property occurring within the park. This report must be made to the Park Facility Manager at the first available opportunity at: 406-381-2411.

H. No Smoking Policy: Smoking is prohibited.

PART 2 – WORK RESTRICTIONS

2.1 WORK RESTRICTIONS

A. General: The Contractor must comply with the following work restrictions:

B. Vehicles / Heavy Equipment:

1. Rules of the Road: All vehicles and heavy equipment will comply with posted traffic regulations, including speed limits and double-yellow center lane markings. Vehicles and heavy equipment shall take every safe opportunity to use paved roadside pullouts in order to allow faster moving traffic to pass. Failure to comply with traffic regulations will result in a citation being issued to the driver.

2. Vehicle Parking: The contractor shall park vehicles and heavy equipment in designated areas as shown on the Site Location Map or as established at the preconstruction meeting.

Vehicles are not permitted within long-term or overnight parking along park roads or in associated overlooks / pullouts.

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3. Driveways and Entrances: The contractor shall keep driveways and entrances serving the premises clear and available to the government, government employees, and emergency vehicles at all times.

4. Vehicle Exhaust: All vehicles will be properly maintained to ensure that the exhaust produced is within legal limits. Effects of excessive vehicle exhaust may be subject to enforcement of State and Federal laws regarding emissions as well as those regarding threatened and endangered species.

5. Spills: The Contractor shall be responsible for any cleanup efforts required in accordance with 40 CFR and all applicable state environmental quality laws regarding disposal and cleanup of hazardous / industrial wastes. The Contractor must immediately notify the Contracting Officer of spills.

6. DOT Compliance: All vehicles are to be compliant with all DOT requirements including but not limited to driver with appropriate license class, medical examiner card as appropriate with license class, carrying three (3) triangles or three (3) flares, mounted fire extinguisher, and valid DOT safety sticker.

C. Resource Protection:

1. General: The Park is committed to protecting natural and cultural resources found within the park and adjacent lands. The Contractor must comply with the following rules and conditions:

2. Preservation of Natural Features: Prevent damage to natural surroundings.

a. Do not attach ropes, wires, guy lines, cables, or chains to trees or vegetation. Restore damaged areas and replace damaged trees, vegetation, and grass at no additional expense to the government.

PART 3 – PROJECT MANAGEMENT

3. 1 SUBMITTALS

A. Submittal Documents: The following documents shall be submitted no later than 14 calendar days after contract award and a minimum of seven (7) calendar days prior to the Preconstruction Meeting. If all of these documents have not been received prior to the scheduled Preconstruction Meeting date, the meeting will be cancelled and the Notice to Proceed (NTP) will not be issued. Work shall not commence until written Notice to Proceed (NTP) has been issued.

1. Letter designating the Project Superintendent.

2. Construction Schedule - Submit a baseline schedule with start date, end date, major work activities and durations, estimated pre-final (substantially complete) and final (entirely

NEPE – FY24 REINFORCE FENCING AT WHITE BIRD BATTLFIELD Page 6 complete) inspection dates, and other major milestones. Provide updates to baseline schedule as needed or as requested (when there is a change to the critical path).

3. Accident Prevention Plan (APP) – Submit a “site specific” accident prevention plan with the following information (at a minimum). Refer also to PART 5 Safety Requirements.

a. Name of the supervisor responsible for executing the plan.

b. Emergency contact phone numbers.

c. Map of local area emergency medical facilities relative to the jobsite.

d. First aid and emergency medical procedures / forms.

e. Company safety plan / protocol.

f. Job hazard analysis (JHA) completed for each major work activity.

g. Job specific COVID-19 plan.

4. Quality Control Plan (QCP) – Submit a “site specific” quality control plan with the following information (at a minimum). Refer also to PART 6 Quality Requirements.

a. Name of the supervisor responsible for executing the plan.

b. Organizational flow chart showing key staff / subcontractors.

c. Qualifications of key staff and subcontractors with applicable licenses / certificates.

d. Communications and reporting plan / procedures / forms (include NPS daily report form, RFI form, and CM-16 form along with Contractor forms).

e. Testing and inspection procedures at all phases of the project (i.e. preparatory, initial, follow-up) to ensure quality, with steps for correction of work / re-work.

5. Construction Waste Management Plan – Submit a construction waste management plan that addresses storage, handling, and disposal of all trash, recyclables, non-hazardous construction waste, and hazardous waste generated from the execution of the work.

Refer also to PART 8 Execution.

6. A list of Subcontractors for this project.

7. Written statements from subcontractors certifying compliance with applicable labor standard clauses.

8. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

9. Hot Work Plan – Complete and submit a hot work management plan that addresses fire prevention for any work involving open flame or grinding metal.

B. Submittal Documents: The following documents shall be submitted to the Contracting

Officer prior to construction mobilization. If these documents have not been received and approved by the NPS prior to construction start, the construction start date may be delayed.

1. Product Data – Submit product cut sheets / material data on all products to be used for approval.

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3.2 PRECONSTRUCTION AND PROGRESS MEETINGS

A. Preconstruction Meeting: Before the start of construction, the Contracting Officer will arrange for a preconstruction meeting either on site or via teleconference. The meeting agenda will include the following topics:

1. NPS Roles & Responsibilities

2. Key Contractor Personnel

3. Coordination with Subcontractors

4. Correspondence & Submittal Procedures

5. Submittals

6. Park Rules & Regulations

7. Work Hours and Weekend, Holiday, and Night Work

8. Project Information

a. Jobsite Access & Parking

b. Staging, Storage, and Laydown Area(s)

c. Temporary Facilities & Controls

d. Jobsite Restrictions

e. Resource Protection

f. Reference Documents

h. Other Contracts / Ongoing Work

9. Labor Standards Provisions

10. Labor Interviews

11. Payroll Reports

12. Payments to the Contractor

13. Change Orders / Modifications

14. Progress Meetings

15. QC Daily Reports

16. Inspections

17. Acceptance and Rejection of Work

18. Closeout Procedures & Submittals

19. Contract Period of Performance

20. Notice to Proceed

3.3 REQUESTS FOR INFORMATION (RFIs)

A. General: On discovery of the need for additional information or interpretation of the Contract Documents, the Contractor shall prepare and submit an RFI utilizing the NPS form.

1. Contracting Officer will only respond to RFIs submitted by the Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. RFI Form: Include a detailed, legible description of the subject or item needing information or interpretation on the RFI Form with:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, if applicable.

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5. Drawing number and detail references, if applicable.

6. Photographs or sketches, if applicable.

7. Contractor's suggested resolution. If the Contractor's suggested resolution impacts the contract time or the contract sum, Contractor shall state the impact in the RFI.

C. Response to the RFI: The Contracting Officer will review each RFI, determine the action required, and respond accordingly.

PART 4 – SUBMITTAL PROCEDURES

4.1 SUBMITTAL PROCEDURES

A. CM-16 Transmittal Form: All submittals shall be transmitted using NPS CM-16 form sent via email.. No action will be taken on a submittal item unless accompanied by the CM-16 transmittal form. Complete all applicable fields, sign the form, and attach all supporting documentation.

B. General Submittal Procedures:

1. Processing Time: Allow 7 days for NPS review of a submittal. When review is complete, an e-mail notification will be sent to the Contractor. No extension of contract time will be authorized because of failure to transmit submittals in a timely manner.

2. Approved Equals: For each item proposed as an “approved equal” submit supporting data including:

a. Comparison of the salient characteristics of the proposed item with that specified.

b. Name, address, and telephone number of vendor.

c. Manufacturer’s literature.

d. Compliance with the Buy American Act.

3. Electronic Submittals: Transmit all submittals except physical samples in PDF format.

4. Physical samples: Deliver physical samples to COR (or onsite POC).

PART 5 – SAFETY REQUIREMENTS

1.1 SAFETY REQUIREMENTS

A. General: The Contractor must comply with the following safety requirements:

1. First Aid Equipment: Provide adequate first aid equipment for all contract employees for the hazards associated with the types of ongoing construction work at the site.

2. First Aid Training: Provide adequate training to all Contractor personnel to ensure prompt and efficient application of first aid.

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3. Personal Protective Equipment (PPE): Provide personal protective equipment (PPE) that meets applicable OSHA and ANSI standards for all contract employees.

4. Hazardous Materials: Hazardous materials are defined as explosive, flammable, poisonous, corrosive, oxidizing, irritating, or otherwise harmful substances that could cause death or injury. Store hazardous materials in accordance with manufacturer’s and OSHA recommendations. Maintain MSDS onsite for each chemical used on the jobsite.

Immediately report all spills of hazardous materials to the contracting officer.

5. Safety Meetings: At a minimum, conduct weekly "toolbox" safety meetings. These meetings shall be conducted by a job superintendent or crew leader and attended by all construction personnel at the worksite. Topics need to coincide with work scheduled for the week.

6. Emergency Contacts: Post telephone numbers and reporting instructions for ambulance, hospital, fire department, police, and park dispatch in conspicuous locations at the site.

7. Emergency Medical & Accident Reporting: In the event of an emergency / medical incident, the Contractor shall Dial 911 as needed.

PART 6 – QUALITY REQUIREMENTS

6.1 QUALITY REQUIREMENTS

A. General: The Contractor is responsible for all quality control to guard against defects and deficiencies in the work. Inspect and test work as needed to ensure that the quality of materials, workmanship, construction, finishes, and functional performance are in compliance with applicable specifications, drawings, codes and standards, and the QC Plan.

B. Quality Control (QC) Daily Reports: Submit quality control daily reports documenting the progress and quality of the work. The daily report shall be typed, legible, and complete and include representative photos. The daily report shall be submitted on a daily basis no later than the day after the work. The NPS prefers that the contractor use the NPS daily report form, but an alternate form will be allowed if it contains all major sections of the NPS form.

PART 7 – TEMPORARY FACILITIES & CONTROLS

7.1 TEMPORARY FACILITIES & CONTROLS

A. General: The contractor will be allowed to set up temporary facilities and controls as outlined. All temporary facilities and controls shall be removed from the site before final acceptance of the work.

B. Temporary Utilities: The following utilities / services are available for use at the project site:

Electrical Power Service: Electrical power service is available from facilities at the project site for use on the contract without charge. Provide all connections and extensions of services in a safe manner in compliance with NEC, NEMA, and UL standards and regulations.

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Water Service: potable water service is available from facilities at or near the project site for use on the contract without charge.

Sanitary Facilities: Restrooms are available at the site.

Telephone Cellular Service: The project site does have cellular service.

C. Temporary Storage: The Contractor is responsible for ensuring all materials are new and undamaged from weather, age, or neglect.

PART 8 – EXECUTION

8.1 EXECUTION

A. Examination: Examine the project area and site facilities and verify compatibility between existing conditions and the scope of work.

B. Preparation: Take field measurements or conduct surveys to verify quantities and dimensions before procurement and fabrication or installation.

C. Utilities: Existing utilities should not be interrupted by this work. In the event of a necessary interruption notify Contracting Officer and utility companies 48 hours in advance of proposed interruption.

D. Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, repairs to the utility will be at no additional expense to the Government.

E. Cutting & Patching: Examine surfaces to be cut and patched and conditions under which cutting and patching are to be performed. Before patching, verify compatibility with and suitability of substrates, including compatibility with in-place finishes or primers. Proceed with installation only after unsafe or unsatisfactory conditions have been corrected.

F. Installation: Install all components according to the specifications, manufacturer’s recommendations, permit conditions (where applicable), and local, State, and Federal codes, standards, and regulations. All components shall be complete and operable.

G. Correction of the Work: Upon discovery of defects or damage of new work or to existing facilities damaged by new work, repair or replace damaged systems or components and restore substrates and finishes.

H. Progress Cleaning: Clean the project site and work area on a daily basis. Keep site free of waste and debris in proper containment. Properly dispose of all waste and debris offsite.

I. Final Cleaning & Waste Disposal: At the completion of the work, clean all surfaces and remove all waste materials, trash, tools, equipment, machinery, and surplus items from the project site and legally dispose of all waste items.

PART 9 – CLOSEOUT PROCEDURES

9.1 SUBSTANTIAL COMPLETION AND FINAL INSPECTION

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A. When the project, or a designated portion of the project, is substantially complete, the Contractor shall request a pre-final inspection in writing at least fourteen (14) calendar days in advance of the inspection date.

B. If the work is determined to be substantially complete at the pre-final inspection, the Contracting Officer will prepare a Letter of Substantial Completion with a Punch List of deficiencies to be corrected before final inspection / acceptance. The Contractor shall complete the work described in the Punch List within thirty (30) calendar days, as weather permits. Once all Punch List work is complete, the Contractor shall request a final inspection in writing to arrange for the confirmation of punchlist completion.

C. If the Contractor fails to complete the Punch List work within this timeframe, the Contracting Officer may either replace or correct the work with an appropriate reduction in the contract price or charge for re-inspection costs in accordance with the Inspection of Construction clause of the contract.

D. If the work is determined to be not substantially complete at the time of the pre-final inspection, the Contracting Officer will notify the Contractor in writing. The Contractor may request a new pre-final inspection; however, all re-inspection costs may be charged against the Contractor in accordance with the Inspection of Construction clause of the contract.

E. After all deficiencies have been corrected and the project is complete, a Letter of Final Acceptance will be issued by the Contracting Officer.

9.2 CLOSEOUT SUBMITTALS

A. Submit to the Contracting Officer with all applicable operation and maintenance information including but not limited:

1. Product / material cut sheets (all approved products used on the project).

2. Progress photos showing all phases of the work numbered sequentially.

3. Product warranties for individual products and systems.

4. A one (1) year Contractor-issued warranty on all workmanship starting from the date of final acceptance.