Attachment A - Spec 00 11 21 RFP to DB.docx

DOCX document 34 KB Posted Dec 4, 2020

Attached to: Y1DB--Renovate Pharmacy USP 797/800 Project 590-100
Solicitation number: 36C24621R0026
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6

About this file

Written by GovTribe AI · Dec 27, 2023

This document contains a request for proposal to design-build renovations to a pharmacy at the Hampton VA Medical Center to meet USP 797/800 standards. The scope of work includes renovating existing pharmacy space in Building 110B to comply with USP regulations, upgrading HVAC, low voltage, plumbing, fire protection, architectural, and electrical systems. The contractor must also procure, design, and install a mobile USP trailer for temporary compounding space. The anticipated project cost is between $2 million and $5 million. The solicitation will be issued on December 3, 2020 via beta.sam.gov as a 100% Service-Disabled Veteran-Owned Small Business set-aside under NAICS code 236220. Proposals are due January 4, 2021 and contract award is scheduled for April 6, 2021, with project completion by March 7, 2022.

View the file

Other files

File	Type	Posted
36C24621R0026 0003.docx	DOCX document	Dec 30, 2020
36C24621R0026 0002.docx	DOCX document	Dec 17, 2020
Attachment C - Past Performance Questionnaire.docx	DOCX document	Dec 11, 2020
Attachment B - Corp Experience Form.docx	DOCX document	Dec 11, 2020
36C24621R0026 0001.docx	DOCX document	Dec 7, 2020
Section 01 33 23 Shop Drawings.docx	DOCX document	Dec 4, 2020
SOW Attachment 001 - Site assessment report.pdf	PDF	Dec 4, 2020
Section 01 45 00 Quality Control Requirements.docx	DOCX document	Dec 4, 2020
Section 01 35 26 Safety Requirements.docx	DOCX document	Dec 4, 2020
Section 01 74 19.doc	DOC document	Dec 4, 2020
Section 01 32 16 16 Schedules Design Build only.docx	DOCX document	Dec 4, 2020
36C24621R0026_1.docx	DOCX document	Dec 4, 2020
Attachment B - SOW Pharmacy USP 797800.docx	DOCX document	Dec 4, 2020
Section 01 81 13 SustainConstrReqmts.docx	DOCX document	Dec 4, 2020
SOW Attachment 002 - options location mobile pharmacy.pdf	PDF	Dec 4, 2020
Section 01 57 19 Temp Environ Controls.docx	DOCX document	Dec 4, 2020
Section M_EVALUATION FACTORS FOR AWARD.docx	DOCX document	Dec 4, 2020
Section 01 42 19 Reference Standards.docx	DOCX document	Dec 4, 2020

Show all 18

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

06-01-20

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

Renovate pharmacy usp 797/800 and install USP Mobile trailer 590-100 Hampton va medical center

A.	PART I - General
A1.	Scope of Contract
	Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).
	A. Project Number: 590-100

B. Project Title: Renovate Pharmacy USP 797/800 and Install USP Mobile Trailer

C. Project Location: Hampton VA Medical Center – 100 Emancipation Dr. Hampton, VA 22667

D. Scope of Work: Please see Attachment B

E. General Drawing Submission Requirements: Shop Drawing Submission Requirements are available on the internet at the following address: http://www.cfm.va.gov/. As-built drawings for the Medical Center are available. (note: these drawings are not completely accurate. A-E shall verify existing conditions.) All drawings will be prepared with the VA Standard Title Block and Border. All drawings shall be produced using AutoCAD 2018 or newer. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.

G. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the Scope of Work by reference and can be found on the VA web site at http://www.cfm.va.gov/

Master Specifications; Design Guides; Design Manuals; Standard Details; Design Alerts; and Quality Alerts.

A2.	Definitions
A.	Design-Build (DB) as defined by the US Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.
1.	Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.
2.	Project Manager/COR: The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer. The Contracting Officer's authorized representative at the construction site. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.
3.	Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.
4.	Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.
5.	AE: This term, as used herein, refers to the ArchitectEngineer firm(s)that are a part of the DB team, also referred to as DB/AE.
B.	Selection Procedure - During the review of offers the VA may ask for additional information. The VA may initiate action to award a contract at any point after review of the offers. Therefore, offers should reflect the offeror’s best terms both from a technical and cost standpoint. See FAR 52. 215-1, Instructions to Offerors - Competitive Acquisition (Jan 2017).
C.	Tentative Schedule:

Request for proposal issued

12/4/2020

Pre-proposal conference

TBD

Proposal submitted

1/4/2021

Contract award

4/6/2021

Notice to proceed

4/21/2021

Construction completion/final inspection/ custody receipt

3/7/2022

D.	Schedule Objectives - The anticipated completion of this project is 320 days after “Notice to Proceed” (NTP). The proposed schedule may be shorter than this, see Part III, C3, 3c.
A3.	Cost Range
	The anticipated cost range for this project is between $2,000,000 and $5,000,000.
A4.	Pre-Proposal Conference

	A pre-proposal conference will be held on TBD. All offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:
1.	Open meeting;
2.	Review of project and design build method for construction contracting;
3.	Specifications, Network analysis system and project phasing;
4.	General requirements, Solicitation Documents and Offer Submission Procedure;
5.	Review of "Buy American Act";
6.	Questions and answers;
7.	Close; and
8.	Site walk through – attendance is optional.

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary; however, an RSVP must be sent to Alessandra.Twomey@VA.gov no later a date TBD, if your company plans to attend. Please include the project title in the subject line of the email, as well as the names of the attendees (no more than two per Offeror). Offerors shall wear surgical masks at all times in the facility. All Contractors’ personnel, including subcontractors, shall be required to undergo a COVID-19 Screening. Each person is required to complete the Coronavirus Screening upon entering the facility and worksite thereof and/or while on the hospital campus.

A5. Permit Requirements A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A6.

Selection Criteria and Weightings

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Phase I: Factor I – Past Performance, Factor II – Technical Approach, Factor III – Key Personnel, Factor IV – Capability to Perform; Phase II: Factor I – Technical Solution, Factor II – Project Schedule, and Factor III – Price. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. BASIS FOR CONTRACT AWARD: This is a competitive Best Value Tradeoff (Tradeoff) source selection in which technically acceptable competing Offerors will be assigned a Past Performance Confidence Assessment Rating and will then be evaluated for Price fairness and reasonableness. All evaluation factors other than price, when combined, are significantly more important than price alone. The government reserves the right to award a contract to other than the lowest priced offer if the lowest priced Offeror is determined to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision, where the perceived benefits of the higher priced proposal, and the rationale for tradeoffs, shall be documented in the contract file in accordance with FAR 15.406.C. Cost Proposal - Offerors are advised that if the technical proposals are essentially equal, award will be made on the basis of the lowest cost.

*See Section M—EVALUATION FACTORS FOR AWARD

B.	PART II - RESPONSIBILITIES
B1.	VA Team
A.	The VA team is comprised of the NCO6 Contracting Officer and Contract Specialist, COR and Project Engineer who will be located at the construction site, and VA medical center staff.
B2.	Design-Build Team:
A.	The DB team includes all J/V partners, consultants and sub-contractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.
B.	If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or subcontractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm, not the construction subcontractors.
C.	The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the contractor's responsibility to visit the site or ascertain the conditions at each site. In addition, the Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, the existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).
C.	PART III - PROPOSAL REQUIREMENTS
C1.	General
A.	Proposals shall be based on solicitation documents issued for RFP Solicitation Number 36C24621R0026. Proposals will be in the format stipulated elsewhere in this section.
B.	Proposals shall be received on or before the date listed on the SF 1442. There will be no public opening of the proposals.
C.	Submit proposals via email to:
1.	Vangie.Miller@va.gov, Contracting Officer

2. Emails are limited to five (5) MB.

D. Technical and Cost sections of the Offers proposals will be evaluated independently. Offeror shall separately bind each section. Each section must therefore be labeled with the Offeror's organization, business address, and VA Project Number. Offerors shall name each section when attaching to email.

E. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard Form 1442 (Solicitation, Offer, and Award – Construction, Alteration, or Repair) shall be used for submitting cost offers. Submit original with a bid guarantee as stipulated in the Section “Instructions, Conditions, and Notices to Offerors”:

1.	Offeror shall submit separate prices for any Bid Items indicated on the RFP Offer and award;
2.	Offeror shall include all required Representations and Certifications; and acknowledge receiving amendments by number.
C2.	Proposal Revisions (FAR 52.215-1)
A.	If determined to be necessary, proposal revisions will be requested from the proposals received. The Contracting Officer will identify those offerors, whose proposals are within the competitive range, considering the selection criteria identified in this section. Negotiations may be conducted with those offerors falling within the competitive range, after which proposal revisions will be requested. Those selected as within the competitive range will be given 7 calendar days to prepare their proposal revisions. Proposal revisions will be submitted as per Part III.C1.C, above, except as noted below and will be due at a time to be determined.
B.	Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with a table of contents, that clarifies where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed Standard Form 1442 (Solicitation, Offer, and Award – Construction, Alteration, or Repair) and Standard Form 30 Amendment of Solicitation that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final proposal revisions offeror’s price proposal is greater than its initial price proposal.
C3.	Technical Proposal Requirements
A.	The proposal shall address the following evaluation factors. Evaluation scores will be based, in order of importance, upon the criteria in Part I, A6:
1.	PHASE I
	FACTOR I – PAST PERFORMANCE
	The Government will evaluate the Offeror’s demonstrated past performance of recent and relevant projects and specialized experience as well as the quality rendered of the projects provided, in order to determine the Offeror’s ability to perform the contract successfully and help determine responsibility. Past performance information shall include, but not limited to evaluation of past performance of the firm having experience in construction and renovation projects meeting U.S. Pharmacopeial Convention (USP) 800 and 787 standards, quality, timely performance, management effectiveness, and safety. An overall Past Performance Confidence Assessment Rating will be assigned, but each past performance reference will first be evaluated for “recency” and “relevancy”. Therefore, the following ratings tables will be used. “Recent” past performance is defined as projects completed within the last five years, from the date of issuance of solicitation. Past Performance references meeting the “minimum threshold” criteria, but not related to hospital renovations, will be rated “Somewhat Relevant”. Past Performance references meeting the “minimum threshold” criteria, will be assigned a relevancy rating with regard to the tasks outlined in the Specification of similar scope and complexity. *See Section M—EVALUATION FACTORS FOR AWARD
	FACTOR II - TECHNICAL APPROACH
	Offers will be evaluated based on the Offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the solicitation. *See Section M—EVALUATION FACTORS FOR AWARD

A. Sub-Factor 1 - Design Approach B. Sub-Factor 2 – Construction Approach FACTOR III – KEY PERSONNEL *See Section M—EVALUATION FACTORS FOR AWARD FACTOR IV – CAPABILITY TO PERFORM *See Section M—EVALUATION FACTORS FOR AWARD

2. Phase II:

	FACTOR I – TECHNICAL SOLUTION
	The VA will evaluate to help determine that the Offeror understands the project and can perform all of the required elements. The technical solution will be evaluated for inclusion of the technical areas listed in the criteria. The VA will evaluate an Offeror’s specific detail in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed. *See Section M—EVALUATION FACTORS FOR AWARD
	FACTOR II – PROJECT SCHEDULE
	The VA will evaluate and use as an aid to help determine that the Offeror understands and can perform all of the required elements to complete the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. *See Section M—EVALUATION FACTORS FOR AWARD
	FACTOR III – PRICE
	Finally, offers that are deemed technically acceptable and assigned a Performance Confidence Assessment rating will be evaluated for fairness and reasonableness of price. The Offeror’s price proposal will be submitted in a separate volume. No price information is to be included in the technical sections of the proposal. Price will not receive a technical rating. *See Section M—EVALUATION FACTORS FOR AWARD
D.	PART IV - POST AWARD REQUIREMENTS
D1.	Construction Document Preparation:
A.	Design Review Submissions:
1.	The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of Veterans Affairs RFP (VA RFP), and prevailing codes.
2.	The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.
3.	All submission packages will be reviewed at (30%) and (95%) completion stages. The (95%) review submission packages will incorporate the final review comments from the (30%) review. If any package is not complete for the required stage a post review may be required the cost of which will be borne by the DB Team.
4.	Each review submission package shall include 10 hard copy sets and 3 set on CD-ROM. The package will include an index of drawings (by sheet number and tittle) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project Manager, the VA Medical Center, and others as determined to be appropriate by the VA Project Manager.

B.	Design Review Meetings:
1.	A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).
2.	Participants will include VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.
3.	The DB team shall allow a minimum of fifteen (15) working days for each review cycle. A cycle includes:
a.	The VA’s receipt of the design review submission package.
b.	The review meeting.
c.	DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.
4.	Coordination of the review meeting schedules will be the responsibility of the VA Project Manager and the DB Team Project Manager (for the DB Team). See section H. Quality Assurance/Quality Control.
C.	Electronic Media:
1.	Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD at least version 2018
2.	The drawings included in the VA RFP will be available to the DB team in electronic format in AutoCAD version 2018 or earlier for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD drawing files.
3.	Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word and PDF.
4.	The specifications included in the VA RFP shall be available to the DB team in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.
5.	The construction record drawings shall be completed in AutoCAD.
6.	Construction shop drawings are not required to be completed in AutoCAD.
D.	Professional Licensing:
1.	The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.
2.	The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.
E.	Approved Construction Documents:
1.	The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the DB team. The VA will have 10 working days to take approval action.
2.	The final construction documents submission package will include a full set of construction documents including all disciplines/packages.
3.	The final construction documents submission package will incorporate all VA supplied comments from the earlier 30% and 95% submission package reviews and will comply with the VA RFP.
4.	If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.
5.	The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.
6.	See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved Construction Document distribution.
F.	Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following:
1.	Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details.
2.	Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details.
3.	Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.
4.	Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.
5.	Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.
6.	Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.
7.	HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.
8.	Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details.
9.	Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details
10.	Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

G.	Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:
1.	The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;
2.	Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and
3.	The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.
H.	Design Requirements - Compliance with codes and standards.
1.	Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials and found at https://www.cfm.va.gov/til/.

2.	See Section E. Approved Construction documents, above, for required inclusion of design review comments.
3.	In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:
l.	Zoning laws:
2.	Environmental and erosion control regulations; and
3.	Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.
4.	The DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.
5.	The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.
6.	No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including RFP A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.
7.	The DB team shall advise the Contracting Officer of any variances with the applicable US Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.
I.	Quality Assurance/Quality Control:
1.	To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.
2.	Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.
a.	Upon its completion each task shall be initialed and dated by the responsible DB Team member.
b.	A 100% completed QA/QC plan shall be submitted with the final construction document submission package.
D2.	Construction Period Submittals
A.	The D-B contractor shall distribute construction documents prepared by the D-B Team to the VA, as required in the SOW.
B.	Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the COR.
C.	Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA COR at all times.
D.	Shop drawings and submittals - The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA COR. The VA COR will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the COR on complicated system submittals. The DB A/E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.
D3.	Project Close-Out
	The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.
D4.	Site Visits and Inspections
	During the construction period the DB A/E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three workdays following the site visit date.

- - - E N D - - - 00 11 21-1

File details come from the government source that posted it. Updated Dec 4, 2020.