Attachment A SOW RFQ 36C26023Q0380 .pdf
PDF 144 KB Posted
- Attached to
- 7630--Medical Journal Subscriptions Federal contract opportunity
- Solicitation number
- 36C26023Q0380
About this file
This is a combined synopsis and solicitation for medical journal subscriptions issued by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20. The Portland VA Health Care System seeks a contractor to provide electronic journal subscriptions identified in Attachment B for an 11-month base period from February 1, 2023 to December 31, 2023, as well as four 1-year option periods from 2024 to 2027. Quotes are requested by April 9, 2023 with award based on best value among price, ability to support all required subscriptions, and past performance. The solicitation is set aside for small businesses with NAICS code 513120 and a size standard of 1,000 employees. The contractor must deliver subscriptions via IP authentication and provide login credentials to the medical librarian.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Amendment 36C26023Q0380 0001_1.pdf | ||
| RFQ 36C26023Q0380 Q and A .pdf | ||
| Copy of List of medical subjects required updated.xls | XLS spreadsheet | |
| 36C26023Q0380 0001.docx | DOCX document | |
| Attachment B Clauses and provisions RFQ 36C26023Q0380.pdf | ||
| Attachment C RFQ 36C26023Q0380 .xls | XLS spreadsheet | |
| 36C26023Q0380.docx | DOCX document |
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Text version
1. Contract Title. Journal Subscriptions
2. Background.
The VA Portland Health Care System purchases access to a variety of medical journals to support the clinical staff in staying informed and being able to provide evidence-based clinical care. To avoid multiple subscriptions expiring at a wide variety of times, and due to the number of subscriptions, the library utilizes a third party to set up those subscriptions.
3. Scope.
The list of the journals needing subscription for the VA Portland Health Care System is in an attached spreadsheet.
4. Specific Tasks.
The contract awardee must arrange subscriptions for the VA Portland Health Care System as identified by the VA Portland Medical Librarian. All subscriptions are electronic, unless that journal is only available in print, or as noted as the preferred format in the spreadsheet listing required subscriptions. In cases that both are available, the librarian identifies which format(s) are preferred. Access to the journals is handled via IP validation as much as possible. When that is not possible, the login information must be provided to the Medical Librarian.
In the event that access to journal content in the middle of a subscription occurs, or the contract awardee is notified as such by the Medical Librarian, prompt contact must be made with the journal vendor to resolve the issue, and the Medical Librarian must be kept promptly appraised of how the issue is being resolved. This may include updating the IP addresses on file with the vendor.
In addition, the contract awardee should be willing to serve as the intermediary, if necessary, for the Medical Librarian to be able to pull usage statistic reports for the journal. This may require contacting the journal and assuring that an administrator account is set up for the
Medical Librarian and can be accessed at any time by the VA Portland Health Care System
Medical Librarian.
5. Performance Monitoring (if applicable).
The librarian at the VA Portland Health Care System must be able to access the journals identified and requested. Journals or materials which are only available in print format must arrive at the VA Portland Health Care System according to schedule.
6. Security Requirements.
The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required
7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).
No government-furnished equipment or information will be part of this contract.
8. Other Pertinent Information or Special Considerations.
As noted in the “scope” section above, the previous contract for journal subscriptions had a period of performance that began February 1st. However, most of the journal subscriptions run on a calendar year basis, and for several years in a row would automatically turn off access on
January first, causing extra work to reach out and explain the subscription should run through the month of January and would be renewed in February. Therefore, this is a request that the base year of this new contract have a period of performance for 11 months, beginning 2/1/23, and that all subsequent option years have a period of performance of January-December of that year.
9. Risk Control This contract does not contain any real risk. Access to the journal content is provided via the internet, and does not contain any protected health information, nor does it involve any information about the VA.
10. Place of Performance.
VA Portland Health Care System employees will access the journals provided under this contract either on-site, or with a remote access account, currently provided via the LibLynx platform.
11. Period of Performance.
POP BASE Contract award to 12/31/2023
Option Year One 01/01/2024 to 12/31/2024
Option Year Two 01/01/2025 to 12/31/2025
Option Year Three 01/01/2026 to 12/31/2026
Option Year Four 01/01/2027 to 12/31/2027
12. Delivery Schedule.
No reports need to be submitted during the period of performance.
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