Attachment A SOW_Combined_V1.pdf_.pdf

STATEMENT OF WORK

ANTIMONY

1. SCOPE OF WORK

Defense Logistics Agency (DLA) Strategic Materials intends to procure 32.5 metric tons of antimony trisulfide. DLA Strategic Materials received congressional approval to procure antimony in the fiscal year (FY) 2024 through the National Defense Authorization Act (NDAA). The acceptable variance of the weight of antimony trisulfide delivered to DLA Strategic Materials is ±1%.

2. APPLICABLE DOCUMENTS

The following documents apply to this SOW:

2.1 Occupational Safety & Health Administration (OSHA) 29 CFR 1910.1200.

2.2 The United Nations Globally Harmonized System of Classification and Labeling of Chemicals (GHS).

2.3 Department of Transportation (DOT) Hazardous Materials Regulations (49

CFR 170-189).

3. TECHNICAL REQUIREMENTS

The following sections define the requirements for the material, material packaging, labeling and material transportation.

3.1 Material Description

3.1.1 The Contractor shall provide a list of specifications/standards that the material they intend to deliver to the Government satisfies. The specification/standards the Contractor lists shall satisfy the specifications listed in Table 1.

Table 1. Chemical properties

Description Percent by mass Antimony Min 70.5

Total Sulfur Min 24.8 Free Sulfur Max 0.2 Insolubles Max 1.0

Acidity Max 0.01 Lead Max 0.15

Moisture Max 0.20 Iron Max 0.5

Attachment A

Antimony SOW

Arsenic Max 0.06

3.1.2 The Contractor shall indicate which type, class, and/or grades of material they intend to deliver to the Government. The Contractor shall include a copy of that specification or standard demonstrating type, class, and/or grade in their proposal.

3.1.3 The material the Contractor delivers to the Government shall meet the physical properties listed in Table 2.

Table 2. Physical properties

Description1 Percent by mass Passing through No. 100 Min 95

Retained on No. 100 30 to 50 Passing through No. 200 20 to 30

1. U.S. Alternative Sieve, complaint with ASTM E11

3.1.4. Each lot shall consist of that quantity of antimony trisulfide that has been subjected to the same physical processes intended to make the final product homogeneous. A lot shall consist of one or more acceptable batches of antimony trisulfide produced by one manufacturer in accordance with one specification and revision under one continuous set of operating conditions. The Contractor shall ensure that the material from each production lot is segregated from the material from any other production lot. Comingling of multiple production lots into one larger lot will not be accepted.

3.1.5 The Contractor shall assign a unique lot number to each production lot.

3.2 Testing: Vendor Certificate of Analysis

3.2.1 The Contractor shall provide a COA for the contained material with each production lot.

3.2.2 A production lot is defined as the material produced by the same bench for a bench- wise production process, or the same operating shift for a continuous process.

3.2.3 The COA is a legal document, which attests that the material delivered by the Contractor satisfies the requirements stated in the SOW. The Government will determine based on the COA if the lot(s) of the material should be delivered. The Contractor shall carefully sample and test the material to ensure the reliability of each submitted COA.

3.2.4 The COAs shall be provided by email in the Adobe Acrobat PDF

(portable document format) format to COR for review and acceptance prior to shipping any lot(s) to the point of delivery. No other types of PDF formats will be accepted. The email address for submitting the COAs will be designated in the Contract.

3.2.5 The COA shall have a statement certifying that the material meets and or exceeds the material specifications of this SOW.

3.2.6 Each COA shall include the following as a minimum:

a. Lot number.

b. Weight and number of containers the COA covers.

c. List of tests performed and/or the methodology applied.

d. Numerical results and, as applicable, qualitative results.

e. Particle Size Analysis results.

f. Error ranges/limits for results.

g. Specifications/requirements.

h. Name of the company or name of the laboratory performing the analysis.

i. Date each analysis is performed.

j. Printed name and signature of analyst.

3.2.7 Each COA shall be sent to the COR for review and acceptance prior to the shipment of each lot.

3.2.8 The Government will review each COA submitted to determine acceptability and conformance with the requirements stated in the SOW.

The COR will notify the Contractor of the acceptability/unacceptability of each COA within twenty (20) business days after receipt of each COA.

3.2.9 The Contractor shall not ship any lot of material prior to the review and acceptance of each submitted COA by the Government.

3.2.10 The COA and all other documents the Contractor submits to the

Government shall be in English.

4. TESTING REQUIREMENTS

The Contractor shall be responsible for Independent Third-Party Sampling and Testing as verification of the specified material chemical and physical properties.

4.1 Sampling: The Government requires each lot of material to be sampled by an independent third-party sampling company. The aggregate sample of each lot shall be representative of each lot’s chemical and physical properties.

4.1.1. Sampling operations shall generate four equivalent samples:

a. One sample shall be the Contractor’s sample. The Contractor controls the disposition of its sample.

b. One sample shall be the Government’s sample. The Contractor shall deliver each government sample to the Government with each lot of material.

c. One sample shall be the analytical sample. If the independent third-party testing company is also performing the sampling operations, the independent third-party sampling company shall maintain chain of custody of the analytical sample. If the independent third-party testing company is different from the independent third-party sampling company, the independent third-party sampling company shall document and be responsible for transfer of chain of custody of the analytical sample to the independent third-party testing company.

d. And, one sample shall be the analytical laboratory’s reserve sample. If the independent third-party testing company is also performing the sampling operations, the independent third-party sampling company shall maintain chain of custody of the reserve sample. If the independent third-party testing company is different from the independent third-party sampling company, the independent third-party sampling company shall document and be responsible for transfer of chain of custody of the reserve sample to the independent third-party testing company.

4.1.2 Sampling operations by the independent third-party sampling company shall take place at the vendor’s packaging process facility. The Contractor’s packaging process facility shall be within the Continental United States (CONUS). Sampling operations must comply with the following:

a. Samples shall be collected from the beginning, middle, and end of every batch in every lot in accordance with ASTM E300.

b. The Contractor shall ensure both the analytical sample and the reserve sample for each lot have a sample size of not less than 500 grams.

c. The Contractor shall ensure the contents of each container the independent third-party sampling company selects for sampling are thoroughly blended for 30 minutes by rolling and turning end for end.

4.1.3 The Contractor shall submit a detailed sampling plan with their proposal.

4.1.4 Bulk Material Sampling Company. The Contractor shall use a CONUS-based professional bulk material sampler that has an established reputation for experience in and excellence for bulk material sampling in steel/ferroalloy materials and ores and concentrates; aluminum; fluorspar; zinc; manganese, tantalum, niobium, and rare earth oxides or carbonates at a minimum. The bulk material sampler shall have experience using sampling operations that are compliant with ASTM and ISO bulk sampling standards or accepted standards for sampling in the associated material industry.

4.1.4.1 The Contractor shall abide by the professional bulk sampling company’s requests for accommodation of the bulk sampling company’s sample collection procedure.

4.1.4.2 The Contractor shall provide the professional bulk material sampling company access to their repackaging process facility such that the bulk material sampling company can collect aggregate samples – one for the Government, one for analysis, one for the Contractor, and one for laboratory reserve – and each aggregate sample shall be representative of each of the Contractor’s lots of material.

The samples must be collected in processus of the Contractor’s repackaging process, where the material is repackaged into the previously specified drums for the Government.

4.1.4.3 The Contractor shall provide access to the Contractor’s packaging/repackaging facility and permit the professional bulk material sampling company to collect representative samples of each lot of material. The Contractor shall not ship any lot of material to the Government that has not been sampled at the Contractor’s packaging / repackaging facility by the professional bulk material sampling company.

The Contractor shall submit written notification(s) to the KO and the COR a minimum of thirty (30) calendar days in advance of performing any packaging/repackaging of lot(s) of material at their packaging/repackaging facility that is intended for the delivery to the Government. The Contractor shall only package/repackage lot(s) of material, intended for delivery to the Government, at their packaging/repackaging facility when the Government and/or the Government’s designated agent(s) are present, and the professional bulk material sampling company is performing sampling operations at the Contractor’s packaging/repackaging facility.

The Government may temporarily waive the necessity of the Government’s presence during sampling operations at any time.

4.1.4.4 The Contractor shall ensure the professional bulk

sampling company’s sample collection process remains independent in nature. Neither the Government nor the Contractor shall have influence on the professional bulk sampling company’s decisions and methods in the performance the sampling company’s sampling operations and procedures, other than as required in this SOW. This requirement of independence does not preclude the Contractor from collaborating with the Government or the professional bulk material sampling company to facilitate the Contractor’s performance under this contract.

4.1.4.5 The Government reserves the right to witness all material sampling operations. The Contractor shall collaborate with the professional bulk sampler and the COR for scheduling of sampling operations.

4.1.4.6 The Contractor shall not make any changes to the bulk material sampling company’s sampling plan (submitted and approved as part of the Contractor’s proposal) without the explicit written approval of the KO.

4.1.4.7 The Contractor shall maintain and document chain of custody of each lot’s government sample, analytical sample, and laboratory reserve sample. The Contractor shall deliver the analytical sample and the laboratory reserve sample to the lab, while transferring chain of custody of the analytical sample and the laboratory reserve sample to the lab.

The Government will advise the Contractor on the Government’s preferred method of transfer of chain of custody of the Government’s sample to the Government.

Often, the Government’s samples will be shipped with their corresponding material lots, unless the Contractor and Government agree upon an alternative transfer of custody of the Government’s samples.

4.2 Testing: The Contractor shall use an independent analytical chemistry laboratory (“lab”) to perform material testing. The lab shall have CONUS-based operations. The lab shall perform all activities of this SOW within CONUS. The lab shall have an established reputation for experience and excellence in laboratory analytical services for bulk minerals and ores and concentrates.

The Contractor shall be certified in ISO 17025 through A2LA with the following specific certifications, at a minimum: sample preparation for mineral ore, limestone, ferro-alloys (falling within the A2LA P112 Flexible Scope Policy); ICP for Al, Ag, As, B, Ba, Bi, Ca, Cd, Ce, Co, Cr, Cu, Fe, K, La, Li, Mg, Mn, Mo, Na, Nb, Ni, P, Pb, Sb, Se, Si, Sn, Sr, Ta, Ti, V, W, Zn (falling within the A2LA P112 Flexible Scope Policy); combustion analysis for C, N, O, S (falling within the A2LA P112 Flexible Scope Policy); WDXRF analysis for Al, Ca, Cr, Co, Cu, Fe, Mn, Mo, Na, Nb, Ni, P, S, Si, Ti, V (falling within the A2LA P112 Flexible Scope Policy);

gravimetric precipitation analysis for CaF2, Mo, Nb, S, SiO2; volumetric analysis for B, Ca, Cr, Fe, Metallic Fe, Mg, Mn, Ni, Ti, V; gas evolution for CO2 and; miscellaneous gravimetric analysis for sieve testing, LOI, moisture at 105oC.

The lab shall have expert ability and experience in analytical chemistry techniques, methods, and method development in wet chemistry and instrumentational analysis.

4.2.1 Particle size: The Contractor shall determine the particle size by percent of weight using U. S. Alternative Sieves conforming to ASTM E11. The materials shall pass through the required sieves without balling or the particles clinging together.

4.2.2 Chemical properties.

a. The Contractor shall use distilled water throughout the chemical tests. The distilled water shall conform to ASTM D1193.

b. Antimony and total sulfur contents, and acidity shall be determined using wet chemistry methods.

c. Moisture content shall be determined gravimetrically.

d. All other chemical properties shall be determined via instrumental analysis.

4.2.3 The Contractor shall submit a detailed testing plan with their proposal. The testing plan shall contain, at a minimum, the following detailed descriptions:

a. Testing methods.

b. Sample preparation.

c. Standards and standards preparation (where applicable).

d. Instrument calibration.

4.2.4 The Contractor shall not make any changes to the Independent Analytical Chemistry Laboratory’s testing plan (i.e., the proposed analytical methodologies the independent laboratory will employ that will be submitted and approved as part of the Contractor’s proposal) without the explicit written approval of the KO.

4.3 Packaging

4.3.1 Drum requirements. The material shall be packaged in new UN 1A2 rated steel drums with a rated capacity of 16 gallons or metric equivalent capacity. Only steel drums with a UN rated packaging group “X” shall be utilized by the Contractor. The Contractor shall package all material delivered throughout the performance of this SOW in the same size and type (identical in all aspects) of drum.

The Contractor shall submit detailed design drawings and manufacturer’s certifications for all steel drums proposed for use under this SOW for review and acceptance approval from the Government prior to their utilization. No steel drums shall be utilized that have not been preapproved for use under this SOW by the Government.

All steel drums shall be new. Used, recycled, repaired, remanufactured, or refurbished drums are not acceptable. All steel drums shall:

a. Be clearly labeled (in a permanent fashion) with the drum UN rating information.

b. Have a bolt and ring closure.

c. Have a synthetic elastomer gasket to prevent the admission of moisture. The chemical resistance of the gasket’s elastomer shall be appropriate for the contents of the drum.

d. The steel drums’ interiors and exteriors shall be hot dipped galvanized or painted with a rust preventive coating.

e. No single loaded drum shall weigh more than the gross weight listed within the UN rating of the drum that has been pre-approved by the Government. (for example a loaded drum with a UN rating of UN 1A2/x200/S shall not weight more than 200 kgs., etc.)

f. A copy of the drum manufacturer’s certification shall be packaged with each shipment representing all drums in that shipment. This certificate shall be in English.

g. Each steel drum shall contain a polyethylene liner. Each polyethylene liner shall be a minimum of eight (8) mils in thickness. The contractor shall submit detailed specifications for the proposed polyethylene liners for use under this SOW for review and acceptance/approval from the Government prior to their utilization. No polyethylene liners shall be utilized that have not been preapproved for use under this SOW by the Government.

h. Every polyethylene liner shall be heat sealed or goose-necked and secured with a steel tie to contain the release of material.

i. Upon delivery, the drums shall be intact and shall be free of damage. Containers shall be free of contamination and leaks.

4.3.2 Palletizing Requirements. Drums shall be placed in a single layer onto new undamaged pallets meeting the specifications listed below and be banded/shrink wrapped together to prevent drum movement during handling, transportation, or other operations where drums and/or personnel could be damaged and/or injured if the drums shift. Drums shall not be double stacked on a pallet. The Contractor shall submit detailed design drawings and manufacturer’s certifications for all pallets proposed for use under this SOW for review and acceptance approval from the Government prior to their utilization. No pallets shall be utilized that have not been preapproved for use under this SOW by the Government. The use of used, recycled, repaired, remanufactured and/or refurbished pallets will not be acceptable.

4.3.2.1 Wooden Pallet Design. All pallets shall:

a. All pallets shall be approximately 48 inches deep (front to back) and 48 inches wide (side to side) in size.

b. All pallets shall contain four (4) full length, solid stringers.

One stringer shall be located at each edge (side) and two stringers shall located in the interior of all pallets. Interior stringers shall be spaced 18 1/2 inches (on center) from the outside of each edge (side). Stringers shall be 1 5/8 inches in width and 3 ½ inches in height. Segmented, composite and/or block stringers will not be acceptable.

c. All pallets shall have flush sides (e.g., no wings).

d. All pallets shall contain “top decking” and “bottom decking” boards. Decking boards shall be six (6) inches in width for the lead boards and 3.5 inches in width for the interior boards. All decking boards shall be ¾ inches in thickness and be solid.

e. All pallets shall be of a “two-way entry” configuration.

f. Pallets may be reversible in design.

g. All pallets shall have a minimum rated load capacity of greater than 1,000 pounds per square foot.

4.3.2.2 Wooden Pallet Construction. All pallets shall:

a. All pallets shall satisfy the requirements listed in ASTM

D6199-18a.

b. All pallets shall be constructed entirely (except fasteners) of high-density hardwood meeting the requirements of paragraph 6 of ASTM D6199-18a. Only high-density hardwood species categorized in “Group IV” of ASTM D6199-18a shall be acceptable for pallet construction.

The only acceptable high density hardwood species used for pallet construction are Beech, Birch, Hackberry, Hard Maple, Hickory, Oak (Eastern), Pecan, Rock Elm, American Elm, White Oak and Green Oak. Pallets may be constructed by mixing together or using different high density hardwood species listed above interchangeably.

c. All pallets shall satisfy the requirements listed in ISPM-15 (International Standards for Phytosanitary Measures Number 15) (e.g., heat treated etc.).

d. Only driven nails that are “helically” threaded, “Annularly” threaded or “fluted” will be acceptable for use in pallet construction. The fastener length shall be sufficient to provide a minimum penetration of 1 ¼ inches into the stringer.

4.3.3 A copy of the Safety Data Sheet (SDS) for the contained material shall be provided external to the packed material with each lot delivery. In accordance with The Hazard Communication Standard

(HCS) (29 CFR 1910.1200(g)), the SDS shall contain the chemical name and concentration or concentration range of all ingredients which are classified as health hazards and are: present above their cut-off/concentration limits or present a health risk below the cut-off/concentration limits. The SDS shall be in English.

4.3.4 All material shall be packaged in accordance with Section 4.3 of this SOW. If the material is radioactive, it shall satisfy any other requirements prescribed in NRC Part 71 – Packaging and Transportation of Radioactive Material.

4.4 Labeling

4.4.1 All drums shall be identified with attached tags(s)/label(s) that satisfy the below requirements:

a. The font size utilized to enter the required information on each tag/label shall be of sufficient size to be legible to the unaided eye.

b. All information on tag(s)/label(s) shall be in English.

c. Any ink used to print tags/labels shall be indelible, permanent, and suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist. The use of paint on tags/labels to enter the required information on each tag/label is not acceptable.

d. Embossment to enter the required information on each tag/label is an acceptable method. Each letter and number shall be completely, individually, and legibly embossed with the embossed surface raised a minimum of 0.005 inch above the flat obverse tag surface.

e. The tag/label material shall be durable and suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist. The tag/label material shall not react with the commodity being tagged/labeled.

f. Tag/label material shall have an expected lifespan of a minimum of twenty years with no degradation.

g. All tags/labels shall be of sufficient size to permit the listing of all required information.

4.4.2 The information in items A through J below shall be listed on each tag/label. The marking shall not include a security classification or anything indicating DLA Strategic Materials ownership other than the contract number, purchase specification number and date.

a. Commodity Name

b. Commodity Grade, Type, or Form

c. Country of Origin

d. Producer Name

e. Gross Weight in pounds and metric units. (Metric units to be in parentheses)

f. Net Weight in pounds and metric units. (Metric units to be in parentheses)

g. Lot Number

h. Drum Serial Number. (The serial number is the individual drum number in relation to the total number of drums in the lot; (e.g., drum 6 of 33 drums in the lot.))

i. Government Contract Number

j. Manufacturer’s Specification, Name, Number and Date

4.4.3 Tags/labels shall be attached to each drum in a permanent manner that prevents accidental detachment. The means of attachment shall be suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist. Attachment by mechanical means (e.g., wire) or adhesive means (e.g., glue, adhesive backed tag/label etc.) are acceptable. Tags/labels shall be pre-formed to the surface to which it will be attached (e.g., a tag to be attached to the curved exterior surface of a drum shall be pre-formed to the same curvature as the drum to ensure proper attachment of the tag).

4.4.4 Three tags/labels shall be attached to each drum.

4.4.4.1 All drums shall have tags/labels attached at three locations on each drum. One tag/label shall be attached to both flat surfaces of the cover/lid (interior and exterior surfaces of each cover/lid). Additionally, one tag/label shall be attached on the side of each drum midway down on the exterior surface of the container.

4.4.5 If the material is considered hazardous as defined by OSHA 29

CFR 1910.1200 and/or the United Nations GHS, a label shall be prepared and affixed to each drum in accordance with those requirements.

4.4.6 In accordance with The Hazard Communication Standard (HCS) (29

CFR 1910.1200(g)), the SDS shall contain the chemical name and concentration or concentration range of all ingredients which are classified as health hazards and are: present above their cut-off/concentration limits or present a health risk below the cut-off/concentration limits.

4.5 Transportation

4.5.1 The Contractor shall be responsible for transport, as well as for Carrier and Insurance Paid To (CIP) of the material to the delivery point: the Government Storage Depot in Scotia, New York. The transportation of this material shall comply with all relevant Federal, State, and Local laws, including the DoT Hazardous Materials Regulations (49 CFR 170-189) where appropriate, including SDS documentation inclusion in shipping requirements.

4.5.2 If the material is radioactive, it shall be labeled and transported in accordance with NRC Part 71 – Packaging and Transportation of Radioactive Material.

4.5.3 The Contractor, its agents, and employees shall comply with the

Environmental, Safety, and Occupational Health (ESOH) Policy of DLA Strategic Materials as identified in the Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors (see Attachment 4 for a copy of this guide) while in DLA Strategic Materials storage facility.

4.6 Tariffs

4.6.1 Exemption of Tariffs. This purchase of Antimony trisulfide by DLA Strategic Materials is exempt from tariffs, according to the Harmonized Tariff Schedule, under the provisions of 19 U.S.C.

1202 (Line 9808.00.40, Strategic and Critical Materials Stock Piling Act), 19 U.S.C. 2461, 19 U.S.C. 2463 and 19 U.S.C. 3007 from the Art. I, sec. 8, U.S. Const., as for a strategic and critical material.

4.6.2 Forms of Exemption. The exemption forms shall be filed by the Contractor and executed on the CBP Form 7501 (Entry Summary), where the code (9808.00.40, plus additional code entries) shall be entered on the form with the notation that the Duty and Internal Revenue Taxes are "0," along with the declaration (Form 6059, General Declaration). In addition, the Customs Service requires the Form 5106 (Request for Importer Number, or Notification of Importer Number), along with the invoice for the material, the packing list (if available or applicable), and shipping documents.

4.6.3 Signature of Certificate. The Form (along with its

declarations/entries) shall be signed by an "Authorized Agent," who would be the same individual receiving the shipment.

5. DELIVERY AND ACCEPTANCE

5.1 Delivery

5.1.1 The Contractor shall deliver materials to the Government Storage Depot (delivery point) at the following address during the operations shown below:

Defense Logistics Agency Scotia Depot Route 5, Building #12 Scotia, NY 12302-9463 Telephone: 518-370-3347 Site Manager: John Eller

Shipping/Receiving hours: 7:00 am to 2:30 pm (Eastern Standard Time (EST), Monday through Friday (exceptions of federal, state, and local holidays and days of closure due to inclement weather and/or other emergencies)

Accessibility: Truck only.

5.1.2 The Contractor shall submit a COA for each lot to the COR for review and acceptance prior to shipment of each lot.

5.1.3 The Government will review each COA submitted to determine acceptability and compliance with the requirements stated in the

SOW. The COR will notify the Contractor of the acceptability/unacceptability of each COA within twenty (20) business days after receipt of each COA.

5.1.4 The Contractor shall be free to schedule each delivery with the COR only after the COA is accepted by the COR. The Contractor shall schedule in writing with the COR all deliveries a minimum of twenty

(20) business days in advance of their delivery and receive written acceptance of the proposed delivery schedule from the COR prior to any shipping.

5.1.5 The Contractor shall deliver materials to the Government Storage Depot (delivery point in Scotia, NY) within the shipping hours of 7:00 am to 2:30 pm (Eastern Standard Time (EST)), Monday through Friday (exceptions of federal, state, and local holidays and days of closure due to inclement weather and/or other emergencies).

5.1.6 All material deliveries shall be accomplished within the prescribed period of performance in this SOW.

5.1.7 The Contractor shall abide by the rules, laws, and regulations when accessing/delivering the material to the Government Storage Depot

(delivery point in Scotia, NY) as identified in the Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors (see Attachment 4 for a copy of this guide) while in DLA Strategic Materials storage facility.

5.2 Inspection and Acceptance

5.2.1 The material inspection and acceptance location will be at the delivery point in Scotia, NY.

5.2.2 The Government will perform visual inspections of all material upon receipt at the delivery point to verify conformance with the requirements stated in this SOW that can be verified visually. The material’s appearance shall be consistent with the following:

a. The material shall be examined by personnel with normal vision or normal corrected vision. The material shall be uniform in quality and free from visible impurities, foreign matter or other defects.

b. Antimony trisulfide shall have the characteristic shining structure resembling elongated irregular prisms, steel-grey color, and hardness of the naturally occurring crystalline mineral.

5.2.3 The Government will provide written notification of the acceptance/rejection of delivered material to the Contractor within ninety (90) calendar days of delivery. The Contractor shall not submit an invoice until the COR has issued a notification of Acceptance for the delivery.

5.2.4 If any delivered material does not conform to the requirements stated in the SOW or is not the same as that indicated on the COA, the Government will reject the nonconforming material. The

Contractor shall be responsible for removal and replacement of rejected material, including all attendant costs, within ninety (90) calendar days of the final delivery. The Government reserves the right to ask for compensation for lost time.

ACRONYMS:

CIP Carrier and Insurance Paid to cm Centimeter COA Certificate of Analysis DLA Defense Logistics Agency DOT Department of Transportation ESOHMS Environmental, Safety, and Occupational Health Management System FOB Free on Board FY Fiscal Year GHS United Nations Globally Harmonized System of Classification and

Labeling of Chemicals IATA International Air Transport Association IMO International Maritime Organization JDAM Joint Direct Attach Munitions Kgs Kilograms Lbs Pounds NDAA National Defense Authorization Act OSHA Occupational Safety and Health Administration SDS Safety Data Sheet SOW Statement of Work

Attachments

1. DLA Strategic Materials Depot On-Site Rules

2. Performance Requirements Summary Table (PRST)

3. Government Inspection report

4. Scotia depot ESOHMS Orientation Guide for contractors and visitors

ATTACHMENT 1:

DLA Strategic Materials Depot On-Site Rules

Security: Visiting personnel must comply with all security measures deemed necessary by DLA Strategic Materials.

o Environmental, Safety, and Occupational Health: Visiting personnel must comply with all Federal, State, and local regulations relevant to the performance of the work.

1. DLA Strategic Materials’ Environmental, Safety, and Occupational Health Management System (ESOHMS): Visiting personnel must comply with all aspects of the DLA Strategic Materials’ ESOHMS set forth in the “Orientation Guide for Contractors and Visitors” which will be made available by the CO prior to arrival (as attachment 4 to the SOW).

2. Safety Data Sheets (SDS): Visiting personnel who may contact or be in the proximity of the material being sampled must review the pertinent SDS, which provides specific toxicity- and health-related data for the protection of human health and the environment. The Producer/Supplier must make a copy of the SDS for the material available prior to arrival.

3. Safety Training / Mishap Reporting: The Producer/Supplier must determine the need for personal protective equipment, and, if such equipment is necessary, must ensure that personnel performing sampling have it and are trained in its use. The COR will advise visiting personnel on how to respond properly to emergency conditions (e.g., fire). Visiting personnel must notify the COR immediately of all injuries, property damage, equipment damage, or vehicle mishaps that occur during the performance of sampling, and must complete and submit a written report of any such incident to the COR to document the occurrence.

4. Transportation: The transportation of samples must comply with all relevant Federal, State, and local regulations, including Department of Transportation (DOT) Hazardous Materials Regulations (49 CFR 170-189) where appropriate.

Samples being sent off-site must be labeled with the proper Hazard Communication information, if applicable; and must be accompanied by the SDS.

5. Waste Disposal: All wastes generated from sampling must be disposed of in accordance with all relevant Federal, State, and local regulations.

Attachment 2 to SOW Performance Requirements Summary Table (PRST)

Standard

SOW

Paragraph

Required Service/Task

Action

Minimum Frequency

Acceptable Performance Levels

Methods of Surveillance

Notes

3.2.1 Submit Certificate of Analysis to the COR

Submit to COR Per Lot 100% 100% Submit Certificate of Analysis to the COR

3.2.9 Do Not Ship Material Prior to CoA Acceptance

Comply During the Entire Contract 100% 100% Do Not Ship Material Prior to CoA Acceptance

4.1 Sample Using an Independent Third-Party Sampling Company

Comply During All Sampling 100% 100%

4.1.1 Generate Four Equivalent Samples

Generate During All Sampling 100% 100%

4.1.1 (b) Provide Government Sample for Each Lot

Provide After All Sampling 100% 100% Provide to the COR

4.1.1 (c) Maintain Chain of Custody of Analytical Samples

Maintain After All Sampling 100% 100%

4.1.1 (d) Maintain Chain of Custody of Analytical Reserve Samples

Maintain After All Sampling 100% 100%

4.1.2

Perform All Sampling Operations in the Continental United States

(CONUS)

Comply During All Sampling 100% 100%

Paragraph

Required

Acceptable

4.1.2 (a)

Collect Samples from the Beginning, Middle and End of Every Batch in Every Lot In Accordance with ASTM E300

Satisfy During All Sampling 100% 100%

4.1.2 (b) Maintain a Minimum Size of 500 Grams for Analytical and Reserve Samples

4.1.2 (c) Blend Each Sampled Container

4.1.4 Use CONUS Based Professional Sampling Company

4.1.4.1 Abide by the Professional Sampling Companies Requests

Satisfy During All Sampling 100% Random

4.1.4.2 Provide Access to the Contractor’s Repackaging Facility

4.1.4.3 Permit Sampling by the Independent Third-Party Sampling Company

12.2 Attach a Copy of the Safety Data Sheet (SDS)

Attach One Copy of the SDS to Every Lot

During the Entire Contract 100% 100%

Paragraph

Required

Acceptable

Provide Written Notification a Minimum of Thirty (30) Calendar Days prior to Performing Packaging/Re- Packaging Operations

Satisfy Prior to All Packaging/Re- Packaging Operations

100% 100%

Provide to the KO and COR

Only Package/Re-Package when a government and/or Government’s Designated Agent is Present

Satisfy During All Packaging/Re- Packaging Operations

4.1.4.4 Ensure the Sampling Companies Independence

Comply Before and During All Sampling

4.1.4.6

The Contractor Shall NOT Make Changes to the Sampling Plan Without Written Approval from the KO

Satisfy Before and During All

4.1.4.7 Document Chain of Custody of All Samples

Satisfy During and After All

Paragraph

Required

Acceptable

4.2

Use an Independent Analytical Laboratory with an Established Reputation and Experience of Excellence located within CONUS

Satisfy During All Testing 100% 100%

4.2

Use a Laboratory Certified in ISO 17025 through A2LA for Specific Certifications Listed in Paragraph 4.2 of the SOW

Satisfy During All Testing 100% 100%

4.2.1 Determine Particle Size Satisfy During All Testing 100% Random

4.2.2 Chemical Properties Satisfy During All Testing 100% Random

Paragraph

Required

Acceptable

4.2.4

The Contractor Shall NOT Make Changes to the Testing Plan Without Written Approval from the KO

Satisfy Before and During All Sampling

100% 100%

4.3.1 Package All Material in Approved Steel Drums

Satisfy During the Entire Contract 100% 100% Government Must Pre-Approve Drums

4.3.1 (e) Do Not Exceed the UN Weight Rating on each Drum

Satisfy During the Entire Contract 100% 100%

4.3.1 (g)(h) Package All Material in Approved Polyethylene Liners

Satisfy During the Entire Contract 100% 100%

Polyethylene Liners

4.3.2 Use Approved Pallets Satisfy During the Entire Contract 100% 100%

Pallets

4.3.2 Band/Shrink Wrap All Drums on Approved Pallets

Paragraph

Required

Acceptable

4.3.3 Attach a Copy of the Safety Data Sheet (SDS) to each Lot of Material

Satisfy During the Entire Contract 100% 100%

4.3.4 Package All Material Per Paragraph 4.3 of the SOW

Satisfy During the Entire Contract 100% 100%

4.4

Label All Drums

4.4.4 Attach Three Labels on Every Drum

4.4.5 Attach GHS Labels on Every Drum

4.4.6 Ensure the SDS Contains the Chemical Name and Concentrations Range

5.1.1 Deliver All material to the Delivery Point

Note 1) The Government will evaluate the Contractor’s performance by appointing a Contracting Officer’s Representative (COR) to monitor performance and ensure all service(s)/tasks are performed at the identified Acceptable Performance Level(s) (APL) in accordance with (IAW) the Statement of Work (SOW) and this Performance Requirements Summary Table (PRST).

Paragraph

Required

Acceptable

5.1.4

Schedule All Deliveries a Minimum of Twenty (20) Business Days Prior to delivery with the

COR

Satisfy Prior to All Deliveries 100% 100%

5.1.4 Receive Approval for All Shipping from the COR

Satisfy Prior to All Shipping 100% 100%

5.1.7 Abide by All Rules, Laws and Regulations while On-Site at the Delivery Point

Satisfy During the Entire Contract 100% 100%

5.2.4

Remove All Rejected Material from Government Property within Ninety (90) Calendar Days

Satisfy As Material is Rejected 100% 100%

“I Am The Key”

Statement of Acceptance: I have received, read and accepted the information contained in this depot orientation guide and will brief other employees on the information contained herein.

Accepted by:

NAME COMPANY DATE

Hard copies of this document may not be the current version. Refer to the “I Am The Key” to verify the current version

SCOTIA DEPOT ESOHMS ORIENTATION GUIDE

FOR CONTRACTORS AND VISITORS

May 2023

Scotia Depot Orientation Guide

INTRODUCTION

DLA Strategic Materials has developed an Environmental, Safety and Occupational Health Management S ystem (ESOHMS) that is based on ISO 14001:2015 - "Environmental Management Systems - Specification with Guidance for Use" and ISO 45001: 2018 - "Occupational Health and Safety Management Systems - Specification.". The ESOHMS encompasses all of our environmental, safety and occupational health (ESOH) policies and programs, and applies to all our employees and all those working on our behalf. We wish to inform visitors and others working at our depots about the key components of the ESOHMS. The purpose of this briefing is to ensure everyone is aware of our ESOHMS and the key environmental, safety and occupational health information that is critical to protecting human health and the environment.

ESOH POLICY STATEMENT

The Environmental, Safety and Occupational Health Policy Statement establishes the framework for the ESOHMS. As such, the ESOH Policy Statement provides the foundation for controlling the environmental impacts, safety and occupational health risks of its activities, commodities, and services and establishing environmental goals and objectives. The key elements of the ESOH Policy Statement include:

• Compliance with applicable laws and policies

• Continuous improvement

• Management review on a regular basis

• Communication with employees as well as the public

• Use of best management practices in protecting our natural resources and preventing pollution

• Providing the resources for all mandatory training

• A social responsibility toward their customers

FIVE COMMANDMENTS

The Five Commandments of the ESOHMS are:

1. Be Safe

2. Recycle

3. Conserve Our Natural Resources

4. Understand Your Job Responsibilities

5. Know What Regulations Apply To Your Job

Critical ESOHMS Information for Scotia Depot

EMERGENCY RESPONSE

The Scotia Depot has an Emergency Response Plan. The pages attached provide key contacts for the Scotia Depot. The Emergency Coordinator, is the primary contact for emergencies (518) 370-3347 (office). Also, 911 emergency service is available in the area. In the event of an emergency, all contractors and visitors are directed to calmly make a spot check of their immediate work area, and then proceed to the depot security office, or if without transportation, exit work area to a safe distance, if necessary. Contractors and visitors are required to communicate all emergency information to the Depot Manager’s office immediately. The nearest emergency room is Ellis Hospital;

directions and a map to the hospital are attached.

HAZARDOUS MATERIALS STORAGE

Hazardous materials stored at Scotia Depot are identified by National Fire Protection Association (NFPA) color-coded signs as follows:

BLUE – HEALTH HAZARD

RED – FIRE HAZARD

YELLOW – REACTIVITY

WHITE – SPECIFIC HAZARD

1 (one) is the Least Hazardous and 4 (four) is the Most Hazardous

POLLUTION PREVENTION

We have a pollution prevention policy and a spill prevention control and countermeasures policy.

Scotia Depot maintains a Storm Water Pollution Prevention (SWPP) Plan and a Spill Prevention, Control and Countermeasures (SPCC) Plan. These plans describe the aboveground petroleum storage tanks, commodity storage areas and other potential sources of contamination and the procedures to follow in the event of a spill or release. Aboveground storage tanks containing gasoline, diesel fuel and kerosene are located in the vehicle fueling area, and in the pump house (see attached depot map).

Spills of petroleum or hazardous materials contaminate not only the storm water runoff pathways, but also the soil and air. Spill response should be focused on protecting human health and preventing impacts to the environment. In the event of a spill, remember SWIM:

S – Stop the spill W – Warn others (and contact the depot manager) I – Isolate the area M – Minimize your exposure

The commodities stored at the depot could also pose a risk to the environment if released from the site.

Follow these best management practices when handling commodities:

• Identify and locate all storm drains and surface water flow pathways in the vicinity of the work area.

• Appropriate materials, such as hay bales, silt fence, or railroad ties, should be readily available and placed as a barrier between the commodity area and the storm drainage system, to help reduce the amount of any loose commodity material that could get washed into the drainage system by runoff from the outloading area.

• Surface runoff that flows towards nearby drainage ditches, swales, streams, etc., should also be similarly blocked.

• These activities should be performed not only while storm water runoff is actively occurring, but also to plan ahead for any rainfall, snowfall, snowmelt, etc. that may occur during the handling of commodities.

OTHER CONTRACTOR REQUIREMENTS

• Contractors working on site must advise the Depot Manager, in writing, of the presence of hazardous material, hazardous waste and their method of fuel supply.

• Contractors must maintain (on-site) an SDS for all hazardous materials on site.

• Contractors must store and dispose of hazardous waste in accord with state, local & federal regulations.

• Contractors must conduct operations in accordance with applicable OSHA hazardous waste regulations (29 CFR 1910).

• Hazardous materials must be stored, used and transported in accordance with state, local and federal regulations.

• Contractors must comply with the depot recycling program.

• Contractors should refer all media enquiries regarding operations, environmental management, safety, occupational health, etc. to the Depot Manager.

(Visit the Depot main office for questions on our Hazard Communication Program and Procedures)

YOU ARE THE KEY!

The Environmental, Safety and Occupational Health Policy Statement provides the foundation for controlling the environmental impacts of our activities, commodities, and services and establishes environmental goals and objectives. Compliance with the SWPP and SPCC Plans and protecting water quality are a part of these goals.

It is your duty to keep an eye open to identify conditions that may contribute to contamination of storm water runoff. During your daily routine should you notice a potential problem, take the steps to fix it! Keep the lines of communication open.

Remember that whatever goes into the storm water system will end up in our groundwater or local waterways. Often times, that waterway is used for recreation, as a source for food (i.e., fish), and as a source for drinking water.

Sewer: Scotia Public Works

(518) 393-2159

Verizon Telephone (800) 722-2300 Fire Alarm Services: Alarm & Suppression, Inc.

Voice: (518) 399-5110 Fax: (518) 399-8702 l Ellis Hospital (518) 243-4000 Radiological, Michael Chadwick:

Office: (518) 370-3347 Cell: (571) 206-2742

EMERGENCY PHONE LISTING

Use a wired (non-cellular) telephone if possible when calling 911. If using a cell phone, you may need to give your location to the 911 operator.

The Scotia telephone system does not require a “9” before calling outside numbers.

Local Emergency Phone Numbers

Fire Department 911

Police Department 911

Ambulance 911

Chain of Command for Emergency Events

1. Call 911 if appropriate.

2. Notify the Emergency Coordinator (Michael Chadwick) at: (518) 370-3347

(office), or (571) 206-2742 (cell).

Water: Glenville DPW- Highway

(518) 382-1406

Depot Office (518) 370-3347 Security Guards-Main Gate

(518) 370-3346 Cell: (518) 858-4110

FBI Albany Field Office

(518) 465-7551 Poison Control Center

(Emergency) (800) 222-1222 National Response Center (oil spills, chemical spills & hazardous material releases)

(Emergency) (800) 424-8802

Gas and Electric: National Grid (Gas Emergency) (800) 892-2345

(Power outages) (800) 867-5222

NEAREST EMERGENCY ROOM

The closest Emergency Room to Scotia Depot is at:

Ellis Hospital 1101 Nott Street Schenectady, NY 12308

(518) 243-4000

Directions to hospital:

1. Exit depot and travel 1 block east in Corporations Park.

2. Turn RIGHT (south) on Capital Boulevard

3. Follow Capital Blvd (approx 2/10 mile) to NY Route 5.

4. Turn LEFT onto NY Route 5. Continue to follow NY-5, through Scotia and over the bridge into Schenectady. (2.6 miles)

5. Turn LEFT onto Erie Blvd (0.7 mile)

6. At the traffic circle, take 1st exit onto Nott St (0.9 mile)

7. Slight Left onto Rosa Rd (0.1 mile)

8. Turn right at Emergency Room entrance (85 feet)

Total Est. Distance: 4.6 miles

Total Est. Time: 15 minutes

Figure 1. Map to Hospital

START Scotia Depot END Ellis Hospital at 1101 Nott St., Schenectady, NY

ABOVEGROUND STORAGE TANK (AST) IDENTIFICATION

AST ID NO. CAPACITY CONTENTS LOCATION

10 560 GALLONS DIESEL FUEL CENTER TANK ON FUEL ISLAND

11 250 GALLONS KEROSENE NORTH TANK ON FUEL ISLAND

20 1 ,000 GALLONS GASOLINE SOUTH TANK ON FUEL ISLAND

I •

II

1-----------,_) \: _r---- --0 1-

NOTES:

1. "S" INDICATES NEW SECURITY CENTER.

2. SYMBOLS FOR ASTS AND TRANSFORMERS

ARE NOT TO SCALE.

403 503 h'----------' L l '--------------' - t_ 1-\ r r

-----' - I l. ..-----1

LEGEND

DNSC PROPERTY LINE

-- -- -----J-=---=-r===== ----1/

23 /

TRANSFORMER LOCATIONS

INSIDE BUILDINGS (APPROXIMATE)

ABOVEGROUND STORAGE TANKS (AST)

STORM SEWER

• MANHOLES

405 505

-- ---- ==;:::.--w... c_ _J L J '---------' ...:====::::;----' = : : I I

CATCH BASINS

INDICATES FLOW OF

STORMWATER DRAINAGE

SPILL KIT LOCATION

- X X-

I

- .... _w----------' G

- T -l

I I

I/

XREF: P:\742714\CAD\BASE-1.DWG

P:\742714\SCOTIA\CAD\714C001FIGURE2.dwg, 5/13/09

200 100 0 200 400

APPROX. SCALE: 1 "=200'

FIGURE 2

DLA/DNSC SCOTIA DEPOT

SCOTIA. NEW YORK SPCC

PLAN

OIL PRODUCT STORAGE LOCATIONS

PARSONS

290 ELWOOD DAVIS ROAD, SUITE 312. LIVERPOOL. N.Y. 13088, PHONE: 315-451-9560

SCOTIA DEPOT ESOHMS ORIENTATION GUIDE

FOR CONTRACTORS AND VISITORS

JULY 2024

“I Am The Key”

Statement of Acceptance: I have received, read and accepted the information contained in this depot orientation guide and will brief other employees on the information contained herein.

Accepted by:

NAME COMPANY DATE

Hard copies of this document may not be the current version. Refer to the “I Am The Key” to verify the current version

INTRODUCTION

DLA Strategic Materials has developed an Environmental, Safety and Occupational Health Management System (ESOHMS) that is based on ISO 14001:2015 - "Environmental Management Systems - Specification with Guidance for Use" and ISO 45001: 2018 - "Occupational Health and Safety Management Systems - Specification.". The ESOHMS encompasses all of our environmental, safety and occupational health (ESOH) policies and programs and applies to all our employees and all those working on our behalf. We wish to inform visitors and others working at our depots about the key components of the ESOHMS. The purpose of this briefing is to ensure everyone is aware of our ESOHMS and the key environmental, safety and occupational health information that is critical to protecting human health and the environment.

ESOH POLICY STATEMENT

The Environmental, Safety and Occupational Health Policy Statement establishes the framework for the ESOHMS. As such, the ESOH Policy Statement provides the foundation for controlling the environmental impacts, safety and occupational health risks of its activities, commodities, and services and establishing environmental goals and objectives. The key elements of the ESOH Policy Statement include:

• Compliance with applicable laws and policies

• Continuous improvement

• Management review on a regular basis

• Communication with employees as well as the public

• Use of best management practices in protecting our natural resources and preventing pollution

• Providing the resources for all mandatory training

• A social responsibility toward their customers

FIVE COMMANDMENTS

The Five Commandments of the ESOHMS are:

1. Be Safe

2. Recycle

3. Conserve Our Natural Resources

4. Understand Your Job Responsibilities

5. Know What Regulations Apply to Your Job

Critical ESOHMS Information for Scotia Depot

EMERGENCY RESPONSE

The Scotia Depot has an Emergency Response Plan. The pages attached provide key contacts for the Scotia Depot.