Attachment A - Scope Final.pdf

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Attachment A Project Overview, Scope of Work, and Deliverables

Anaconda Copper Mine Site Community Group Technical Advisory Contract

Project Overview and Objectives

The Department of Conservation and Natural Resources, Division of Environmental Protection (NDEP), Bureau of Corrective Actions (BCA), Abandoned Mine Lands Branch (AML), on behalf of the local community non-profit organization Taboosi Dikudu No’obatu Numma Tribal Technical Workgroup (TTWG), is soliciting proposals from eligible contractors demonstrating qualified and comparable professional services related to needs and requirements identified below. The selected contractor will interpret the remedial process at the Anaconda Copper Mine Site (ACMS) in Lyon County, Nevada by researching past site activities, presenting the TTWG with information regarding current remedial activities, assist with development of flyers, websites, or other educational material, and guide submittal of relevant comments to NDEP regarding publicly noticed project documents.

Services under an awarded contract are on an as needed basis at the request of NDEP and are dependent upon the amount of assistance identified to NDEP by the TTWG. The selected contractor must be fully prepared to initiate assistance services described below upon completion of the fully executed contract.

The Anaconda Mining Company (AMC), predecessor of the Atlantic Richfield Company (ARC) as the ACMS owner, began mining activities at the site in the early 1950s. From 1953 to 1965 operations at the facility consisted of mining the Yerington Pit for copper oxide ore. The resulting copper precipitate was sent off site and tailings were placed in several on-site tailings ponds. Other process solutions were evaporated in on-site evaporation ponds. Miscellaneous mining and processing occurred on site from 1978 to 1989, at which time Arimetco began its copper recovery operations. Arimetco built five lined leach pads where acids and other solutions were used to extract copper from the copper oxide ore, followed by electro plating. Contamination is present within tailings, heap leach pads and ponds, evaporation ponds, groundwater, and soil on public and private lands within the generally defined site boundary.

The CERCLA-protective cleanup of the ACMS is continuing on private and public land under the regulatory oversight of NDEP. Under the February 5, 2018 NPL Deferral Agreement with EPA and Interim Administrative Order on Consent (IAOC) with ARC, the EPA, as support agency to NDEP, provides review and comments on some site documents for CERCLA protectiveness and consistency.

The BLM, also serving in a support role due to the public land component, provides similar review and comments on documents. ARC is the private entity responsible for completing CERCLA-equivalent investigations and CERCLA-protective cleanup work at the ACMS. Upon successful remediation and reclamation of the ACMS, NDEP will monitor the final remedy.

NDEP is providing ongoing regulatory oversight of CERCLA-protective activities at the ACMS in accordance with State Water Pollution Control Law, State Mining Law, Hazardous Waste Law, and existing stakeholder agreements.

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Scope of Work

This scope of work requires general technical professional services as requested by NDEP, on behalf of the TTWG, for the remainder of the remedial process at the ACMS. A vendor proposal should include an organizational structure in support of the contract with key personnel descriptions, staff availability, and all relevant experience. Some or all of the following tasks may be requested by NDEP, on behalf of the TTWG, and the vendor proposal must discuss experience and qualifications regarding each of the following:

1. Prepare and submit timely task proposals to NDEP. NDEP will review all task proposals with the TTWG before issuing approval to commence work.

2. Review environmental data from past studies and new information as it becomes available in order to explain known health related issues and what, if any, risks from the ACMS may affect members of the TTWG community.

3. Participate in TTWG community meetings to increase awareness among concerned citizens and encourage participation in the ACMS remediation process.

4. Conduct a survey of the TTWG community and present results to NDEP identifying what

ACMS related topics are of interest.

5. E-mail documents produced for the TTWG to NDEP for recordkeeping and upload to the ACMS SharePoint site when deemed appropriate by NDEP.

6. Review documents published for public notice and comment and assist the TTWG when they choose to draft comments for submittal to NDEP. Upon receipt of response from NDEP, explain to the TTWG how their comments were incorporated into the final document.

7. Attend one-time safety training allowing access to the ACMS when appropriate, and with

NDEP authorization. When applicable provide comments to the TTWG regarding the current status of work.

8. Attend meetings, hearings and public presentations associated with the ACMS and consult with NDEP staff as appropriate in support of the TTWG.

9. Research and discuss project organization with the TTWG including relationships between regulatory agencies and stakeholders.

10. Work with NDEP to ensure monitoring of cultural resources is carried out appropriately.

11. Research and provide comment to the TTWG regarding the long-term maintenance responsibility for the ACMS after remediation, and the resources NDEP has to oversee the same.

Deliverables, Record Keeping, and Other Contractor Responsibilities

All written deliverables must be in Microsoft Office (docx, .xlxs) or Adobe Acrobat electronic formats.

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Contract invoices are required to follow established accounting and invoicing practices developed by the NDEP Office of Fiscal Management (OFM) and BCA fiscal staff. Upon request of the selected contractor, BCA fiscal staff will provide invoice guidance to discuss acceptable billing formats, required documentation, retentions, and invoice requirements associated with this contract.

BCA fiscal staff will notify the contractor of changes to billing procedures including but not limited to adjustments of Statewide per diem and travel rates and regulations. All contract invoices must include and or abide by the following terms;

1. Billings for reimbursement under the approved project-specific scope of work and assigned task may be submitted to BCA fiscal staff monthly.

2. Contractor personnel time sheets are required for all hours claimed under a specific task, including notes, deliverables, and identifying details of work completed under each task, by each staff member, to be verified by project managers prior to payment. Time sheets must include the name, title, and contracted billing rate for each contractor staff member.

3. Provide all State required supporting documentation validating the invoice, including notation of the assigned task number and coding, all applicable contractor, subcontractor, and service invoices including appropriate receipts and accurate travel related backup in accordance with State and General Services Administration (GSA) guidelines.

4. The contractor is responsible for State requested corrections to invoices and management of subcontractor invoices including required corrections, and timely billing practices as identified above.

Firms submitting proposals shall not have an actual or potential organizational conflict of interest with the private sector entity/responsible party (ARC), either of the local Tribes, or local governments and agencies within the State of Nevada supporting the remedial activities at the ACMS. Proposals that have an organizational conflict, as determined by NDEP, will not be considered.

While NDEP will not review Health and Safety Plans, the contractor will be responsible and should demonstrate its capabilities for assuring the health and safety of its personnel in accordance with applicable laws and regulations while performing work under this contract, if warranted.

The contractor is responsible for timeliness, accuracy, and quality of all reports and invoices. They shall ensure all documents, submittals, and records, are provided in accordance with the scope of work deliverables identified above.

A schedule for outputs and the budget for each individual task shall be reviewed by NDEP prior to commencement of project work. All work products developed for this contract shall become public information, unless otherwise determined confidential by NDEP and the State Attorney General’s office in accordance with State law. The contractor shall not publish or otherwise release, use, or disclose any work product generated under the contract without obtaining the prior express written approval of NDEP.