Attachment A - RFP Scoring Matrix.pdf
PDF 201 KB Posted
- Solicitation number
- 146355
- Issued by
- Lucas County, Ohio
About this file
This is an RFP Scoring Matrix for Metroparks Toledo in Ohio, detailing the evaluation criteria for selecting a contractor to provide preventative maintenance and repair services for the ice rink refrigeration system at The Ribbon at Glass City Riverwalk. The matrix establishes the weighted scoring categories and point allocations used to assess and rank submitted proposals. The evaluation framework guides the selection process by defining specific technical, operational, and qualifications-based criteria against which all bidder responses will be measured.
The scoring matrix provides the standardized methodology for comparing competing bids on a consistent basis, ensuring transparency and objectivity in contractor selection. By pre-establishing evaluation criteria and their relative weights, the matrix enables Metroparks Toledo to assess proposals systematically based on factors such as contractor qualifications, experience with refrigeration systems, safety compliance capabilities, maintenance approach, pricing competitiveness, and other relevant performance indicators. This structured approach supports the procurement process for a critical facility maintenance contract requiring licensed technicians capable of meeting OSHA, EPA, and local code requirements while managing hazardous refrigerants and implementing comprehensive safety protocols at the ice rink facility.
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Other files
| File | Type | Posted |
|---|---|---|
| 2026 0917 Ice Rink PM GCRW RFP.pdf | ||
| Attachment B - Pricing Proposal Form.pdf |
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Text version
Evaluator's Names
Date
Required Information Points
Possible Points
Awarded Comments
Points Awarded
Comments Points
Awarded Comments
Points Awarded
Comments
1. TECHNICAL MERIT: Include the RFP subject “Ice Rink Refrigeration System Preventative Maintenance Service for the Ribbon at Glass City Riverwalk”; Provide the company name, mailing address, office location, email address, phone number, and name of the primary contact; Include the name and signature of the representative authorized to bind the firm into a contract; Prepare a brief introduction including general demonstration of understanding the scope and complexity of the required work, to include a statement on how the Contractor will provide services and address the scope of work contained herein, and the Contractors ability to provide timely access and service to Metroparks Toledo.
2. PERSONNEL: Identify the number of qualified refrigeration technicians that are on staff;
Provide evidence of licenses, certifications, refrigerant qualifications, and manufacturer training applicable to the system; Provide evidence of training, certification, or documented experience servicing and calibrating the installed ammonia detection, alarm, and emergency ventilation control system; Provide evidence of being able to meet the required emergency services needed
3. COMPANY/ORGANIZATION EXPERIENCE: Provide how long the company has been in business and what services they provide (Company background, structure, key personnel);
Provide a description of experience servicing glycol ice rink refrigeration systems of similar size or complexity; Provide three (3) references for comparable facilities, including contact name, phone number, email, system type, and contract dates (if applicable).
4. OPERATIONAL PLAN: Proposed preventative maintenance schedule and sample start-up, PM, and shut-down checklist
5. PRICING FORM: Pricing Form of Proposal (Attachment B) returned and filled out completely (any possible additional costs need submitted as well); Evaluation – For purposes determining the best possible bid amount, the most points will be awarded to the contractor who bids the lowest BASE BID AMOUNTS on the Pricing Form; *Metroparks will need the selected contractor to be on call 365 days a year, 7 days a week, 24 hours a day. When emergencies arise, the selected contractor MUST be able to report a qualified technician to the site within 4 hours. Please make sure any additional costs that may be incurred with this are included on the submitted form*
TOTAL POINTS 100
RFP EVALUATION SCORESHEET
ICE RINK REFRIGERATION SYSTEM PREVENTATIVE MAINTENANCE
SERVICE FOR THE RIBBON AT GLASS CITY RIVERWALK
RFP Required Information and Scoring
OFFERORS
EVALUATION CRITERIA
File details come from the government source that posted it. Updated .