ATTACHMENT_A_PWS_Pilot_Butte_Trash_Service_1.pdf

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Bureau of Reclamation Great Plains Region

Wyoming Area Office Pilot Butte Reservoir Recreation Area

Pilot Butte Trash Services Mills, WY

Performance Work Statement

Solicitation No. 140R6026Q0019

1.0 SCOPE & BACKGROUND

The objective of this contract is for the Bureau of Reclamation to obtain trash and refuse collection and disposal services from a Trash Collection Contractor for Pilot Butte Reservoir Recreation Area, which is located approximately 32 miles Northwest of Riverton in Fremont County, Wyoming. Placement sites of the dumpsters will be around Pilot Butte Reservoir Recreation Area. Each area is accessible by dirt/gravel road that are maintained regularly. The Trash collection requirement will involve trash removal and disposal services at Sunrise Campground, Windy Cove Campground and Spillway Campground, located in Fremont County, Wyoming. The trash collection requirement includes trash and refuse collection, removal, transportation, and disposal at approved landfills. Trash collection points are located at various sites around the reservoir including three campgrounds as detailed in this Performance Work Statement.

The Contractor shall furnish all necessary labor, materials, equipment, and supervision to collect and dispose of trash and refuse. The Contractor shall maintain the necessary licenses and permits, and comply with any Federal, State, County, and municipal laws, codes, and regulations for the duration of this contract.

It is anticipated that the term of the contract shall be from September 1, 2026 through August 31, 2027 plus four 1-year option periods. The exercise of option years will be made at Reclamation’s sole discretion per FAR clause 52.217-9 Option to Extend the Term of the Contract.

2.0 APPLICABLE DOCUMENTS: The following instructions and guidance shall be followed in the performance of this contract:

Publications Title Wyoming Statute Annotated 2024 Section 35-10-101

Depositing or placing refuse matter, dead animals and garbage into rivers, ditches, railroad rights-of-way, highways or public grounds prohibited;

exception.

Wyoming Statute Annotated 2021 Section 35-11-504

Federal Acquisition Regulation Part 23

Environment, Energy and Water Efficiency, Renewable Energy Technologies, Occupational Safety, and Drug-Free Workplace

3.0 REQUIREMENTS: The contractor shall provide the services of refuse collection and disposal as described below:

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3.1 Provision of Trash Containers:

3.1.1: Location and Quantity of Trash Containers: Containers must be located so that they are convenient for use by visitors and employees. Space is limited at the collection points, so containers must not interfere with visitor use, traffic flow, or operation of the facility. The Contractor shall provide trash collection containers at the following sites: (See attached map in Q&A for locations).

Location Container Size and Number

Dates Services Required

Sunrise Campground 2 yard (2 units) All year round Windy Cove Campground 2 yard (1 unit) All year round Spillway Campground 2 yard (1 unit) All year round

The Sunrise Campground, Windy Cove Campground and Spillway Campground will have their containers on a year-round basis.

3.1.2: Condition of Trash Containers: Furnish and maintain collection containers in reasonably clean condition. All dumpsters provided will be in good condition and cleaned and sanitized externally and internally prior to delivery to Pilot Butte Reservoir. The QAE retains the right to reject any dumpsters felt to be in unsatisfactory condition due to appearance, cleaning or sanitation.

• 3.1.2.1. Marking: All containers shall be clearly marked, warning personnel to stay clear of the container when emptying and not to park vehicles within a specific distance.

• 3.1.2.2. Braking/Locking Device: All bulk containers mounted on wheels must have a positive braking/locking device to prevent inadvertent movement.

• 3.1.2.3. Lids and Weight: The containers must also have lids that are heavy enough to stay closed under heavy wind conditions but not so heavy as to impede public use. Container sites will take into consideration the prevailing wind to mitigate the potential for trash to become airborne.

• 3.1.2.4. Missing or Deteriorated Containers: Missing or deteriorated containers will be replaced or repaired by the contractor at no additional cost to the government.

3.2 Trash Collection Requirements:

3.2.1: Trash Collection: Trash removal services shall be performed between the hours of 8:00 am and 5:00

pm. The Contractor shall empty all containers and collect all garbage, trash, ashes, and any items, large or small, that are in the trash containers. Trash removal shall also be performed around refuse containers for any trash that may have spilled during removal/pickup. The area around the container shall be left in a clean condition.

3.2.2: Inclement Weather: The contractor shall collect trash during inclement weather except in cases of unduly severe weather and as authorized by the contracting officer. In the event that unduly severe weather prevents trash collection, the contractor shall perform the trash collection no more than 24 hours after the severe weather has ended. If all make-up collections cannot be made in 24 hours, the contractor shall submit a revised schedule for that week to the QAE for approval.

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3.2.3: Large Items: If large items such as couches, televisions, or the like are observed in the collection site area, those items are to be reported to the QAE for separate disposition.

3.2.4: Frequency: The Contractor shall perform the required trash collection at the following frequencies for each site listed in the table below:

3.3 Disposition of Trash: The Contractor shall dispose of all collected garbage, trash, ashes, and other collected material and refuse/items at an approved county or city landfill. Reclamation does not have any landfill facilities. The Contractor is welcomed to salvage any recyclable materials such as aluminum or glass but shall not store any such materials on any Federal lands or property.

3.4 Contractor's Responsibilities: Provide all labor, equipment, materials, and supplies necessary to meet the requirements of the contract.

4.0 DATA AND REPORTS - The contractor shall provide the following data and reports as follows:

Item No.

Description

Content

Format

Medium

Delivery

4.10 Volume of Trash

Report

Volume of trash collected.

Contractor’s choice.

Microsoft word or excel.

To Contracting Officer and Quality Assurance Evaluator

Location: JAN FEB MAR APR MAY JUNE JUL AUG SEPT OCT NOV DEC

Total Annual # of Pick-ups

Sunrise Campground (2 Bins)

(1x) Every month

(1x) Every month

(1x) Every month

(4x) Every week

(4x) Every week

(4x) Every week

(4x) Every week

(4x) Every week

(4x) Every week

(4x) Every week

(1x) Every month

(1x) Every month pickups total

Windy Cove Campground (1 Bin)

(1x) Every month

(1x) Every month

(1x) Every month

(4x) Every week

(4x) Every week

(4x) Every week

(4x) Every week

(4x) Every week

(4x) Every week

(4x) Every week

(1x) Every month

(1x) Every month pickups total

Spillway Campground (1 Bin )

(1x) Every month

(1x) Every month

(1x) Every month

(4x) Every week

(4x) Every week

(4x) Every week

(4x) Every week

(4x) Every week

(4x) Every week

(4x) Every week

(1x) Every month

(1x) Every month pickups total

TOTAL

pickups total

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5.0 DELIVERABLES

Time required for review of deliverables:

• Deliverable review will require 10 calendar days for review of each deliverable, unless otherwise specified. Time required for review of each deliverable begins when the complete sets of materials required for a particular RSN are received and extends through the return mailing postmark date.

Send required deliverables to the following addresses:

• Quality Assurance Evaluator (QAE): Bureau of Reclamation; Wyoming Area Office; Attn: Hailey

Glarrow; 705 Pendell Blvd., Mills, Wyoming 82644

• Contracting Officer (CO): Bureau of Reclamation - MB-5000; Attn: Michael Hirsch; 2900 4th Ave North, Billings, Montana 59101

RSN Clause Or Section Title

Submittals Required

Due date or delivery time

No. of sets to be sent to:

CO QAE

Liability Insurance 1452.228-70

Acceptable Certificate of Liability Insurance

Within 10 calendar days of Contract Award

1 0

Licenses and Permits

Copy of License and Applicable Permits

Within 10 calendar days of Contract Award

1 1

6.0 QUALITY ASSURANCE SURVEILLANCE PLAN

6.1 Purpose:

This Quality Assurance Surveillance Plan (QASP) is to ensure that surveillance to verify contractor performance of trash removal and disposal services for Pilot Butte Reservoir.

6.2 Authority:

Authority for issuance of this QASP is provided under FAR 52.212-4(a) Inspection/Acceptance, which provides for inspections and acceptance of the articles, services and documentation called for in the contract to be accomplished by the Contracting Officer or the duly authorized representative.

6.3 Government Resources & Responsibilities

The following definitions for Government resources are applicable to this plan:

Contracting Officer (CO) - A person duly appointed with the authority to enter into, administer or terminate contracts and make related determinations and findings on behalf of the Government.

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Quality Assurance Evaluator (QAE) - An individual designated in writing by the Contracting Officer to act as his authorized representative to assist in the technical administering a contract.

The source and authority for a QAE is the CO. The QAE’s limitations are contained in the written letter of designation.

The Government resources shall have responsibilities for the implementation of this QASP as follows:

Contracting Officer (CO) - The CO ensures performance of all necessary actions for effective contracting ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the CO that assures the Contractor receives impartial, fair and equitable treatment under the contract. The CO is ultimately responsible for the final determination of the adequacy of the Contractor's performance.

Quality Assurance Evaluator (QAE) - The QAE is responsible for technical administration of the project and assures proper Government surveillance of the Contractor's performance. The QAE is not empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. Any changes that the Contractor deems may affect contract, price, terms, or conditions shall be referred to the CO for action.

6.4 Performance Indicators / Measures:

Quality/Performance Level - The QAE will determine whether the Contractor has performed the required trash collection services defined in this Performance Work Statement.

6.5 Methods

The below listed methods of surveillance shall be used in the administration of this QASP.

6.5.1. Random Inspection – This level of inspection shall be accomplished by visual inspections at trash collection sites. The QAE shall randomly select containers to be inspected to ensure required trash collections have taken place as well condition, and cleanliness of the bins and areas around the bins.

6.5.2. Public and Other Reports: The QAE also reserves the right to use any reported information from any source that indicates required trash collection did not take place as required by PWS paragraph 3.2.4. (Frequency).

6.6 Government Remedies

The deductions indicated below will in no way affect the Government's right under the FAR 52.212-4(a) of this contract.

All work shall be subject to inspection, approval, and acceptance by the Government.

• Trash Removal Services per PWS paragraph 3.2.1.

• Delivery and Removal of Containers per PWS paragraph 3.2.1.

• Clean Area Around Containers per PWS paragraph 3.2.1.

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• Acceptable Condition of Containers per PWS paragraph 3.1.2.

Contract requirements will be considered not to have been performed when any one of the following conditions exists:

• Containers are not delivered at the beginning of the season or removed at the end of the season. This will result in a direct deduction of prices per collection site where failure to deliver or remove as required from any submitted invoices.

• Trash collection not taking place will result in a direct deduction of prices per collection site where failure to perform trash collection per site as required by PWS paragraph

3.2.4. (frequency per site) and paragraph 3.2.1. (Area around collection bins).

6.7 Documentation

The QAE will, in addition to providing documentation to the CO, maintain a complete Quality Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government's performance of the quality assurance function, including the originals of all Surveillance Activity Checklists. All such records will be retained for the life of this contract. The QAE shall forward these records to the CO at termination or completion of the contract.

7.0 INVOICES

In accordance with Reclamation Acquisition Circular (RAC) 13-08, all invoices must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP) located at www.ipp.gov. The contractor shall be registered in the IPP system before any payment is made to the contractor. The IPP system is FREE to register and use.

Prior to official submission in IPP, the Contractor shall submit an electronic copy of a draft invoice to the Contracting Officer, Michael Hirsch at mhirsch@usbr.gov. Once the Contracting Officer provides acceptance, then the Contractor shall submit the official invoice through IPP with a copy of the invoice to the IPP submittal. Invoices submitted prior to goods or services being received and accepted shall be rejected.

8.0 GOVERNMENT FURNISHED EQUIPMENT / INFORMATION

Reclamation will not issue any Government property to the Contractor. The Contractor is responsible for providing all labor, equipment, materials, and supplies necessary to meet the requirements of the contract.

9.0 BUREAU OF RECLAMATION POINTS OF CONTACT

Contracting Officer (CO): Bureau of Reclamation - GP-5000; Attn: Michael Hirsch; 2021 4th Avenue North; Billings, Montana 59101.

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Quality Assurance Evaluator (QAE): Bureau of Reclamation; Wyoming Area Office; Attn: Hailey Glarrow; 705 Pendell Blvd., Mills, Wyoming 82644