ATTACHMENT A - PWS (FINAL) - Personal Protective Equipment and Laundry Services - Multiple 99th Locations.docx

PERFORMANCE WORK STATEMENT

FOR

PERSONAL PROTECTIVE COVERALLS

9 March 2020 Prepared by:

99TH Readiness Division (RD) G4 Joint Base MDL, New Jersey 08640

99th RD G4 Personal Protective Coveralls Service

1. Background

1.1. The 99th Readiness Division (RD) G-4 has established the following Personal Protective Coveralls service requirements for all ECS and AMSA shop employees. These standards have been established by the Command to mitigate the exposure and migration of Heavy Metals as well as comply with the EPA’s new lower exposure limit, effective 06 January 2020, EXORD 031-19, and to ensure the Safety of all Employees and their families. Personal protective coveralls with Laundry service will prevent migration of Heavy Metals and other contaminants from worksite to residence. This service will include 11 complete sets of personal protective coveralls and 2 jackets for each employee, with weekly laundering and delivery services. It will also include repairs/replacements to worn or damaged personal protective coverall components.

1.2. Employees are not engaged in hazardous duty however surveys have been conducted by the U.S. Public Health Command at various 99th RD shop locations and results have determined that heavy metals are present and exceeded the Brookhaven National Laboratory’s (BNL’s) recommended guidelines for lead and cadmium.

1.3. Place of Performance will include all ECSs and AMSA locations of the 99th RD. See attachment B for complete list of locations.

2. Quality Assurance

2.1. Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor‘s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall provide and maintain an inspection system acceptable to the Government. If any of the services performed do not conform to the contract requirements, the Government may require the Contractor to perform the services again in conformity with the contract, at no increase in contract amount. After acceptance of the quality control plan, the Contractor shall receive the Contracting Officer‘s (KO) acceptance in writing of any proposed change to his QC system.

2.2. Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). Methods of surveillance include but are not limited to:

· 100% Inspection – Reserved for the highest risk areas where consequence of failure is high (I.e. life or limb are threatened) or there is a likelihood of mission failure.

· Random Sampling – When a service is performed relatively frequently and a statistically valid sample can be selected for audit. The most appropriate method for frequently recurring tasks.

· Periodic Sampling – Planned sampling of a service at specific predetermined dates and times. May be appropriate for tasks that occur infrequently.

· Customer Feedback – Not necessarily a valid method of surveillance but a good indicator for areas surveillance should be conducted or intensified.

3. Environmental Compliance

3.1. The Contractor shall comply with all local, state and Federal environmental requirements to include local facility policies and procedures.

4. Workload Reporting

4.1. Actual workload data, submitted for each month of performance as the Actual Workload Report, shall be captured and provided to the Contracting Officer and the Contracting Officer Representative (COR). The Actual Workload Report will be submitted with the invoice for approval by COR in Wide Area Workflow (WAWF). For all workload elements whereby the source of the workload is a manual count, the contractor shall provide the supporting manual workload count logs in addition to the updated Actual Workload Report. Workload report will consist of requirements specified in section 4.2.

4.2. Data Criteria. The contractor shall submit programmed and un-programed information subject to Government review for adequacy, utilizing the following criteria:

Complete: includes all required information.

Accurate: factual and correctly tabulated data.

Timely: provided within the specified time frames.

Properly prepared: in accordance with applicable publication or other specified format.

Properly distributed: provided to the specified Government personnel. Includes name and signature of Project Manager certifying completeness and accuracy of submitted data.

Submission will be made electronically unless otherwise agreed upon.

Electronic submission shall be in a format readable by standard Government PC software (Microsoft Office Products / Adobe Products).

5. Invoicing

5.1. Invoicing for any purchases of equipment, or otherwise identified items as specified in conjunction with this PWS cannot occur until after installation and acceptance by the Government given to the Contractor for these items regardless of when the Contractor purchased the items. The final invoice shall include a list of all services provided. Contractor shall invoice separately per site, one invoice per shop shall be submitted on a monthly basis.

6. Specific Description of Services

6.1. Contractor shall conduct an initial visit to each supporting site in order to properly size personnel requiring personal protective coveralls. Sizes will be taken for all parts of the personal protective coveralls being provided.

6.2. The COR will notify the contractor when a new employee has been hired and requires personal protective coveralls. The contractor is then responsible to properly size the new employee at no extra cost.

6.3. Work Coverall requirements:

Shirt, Long Sleeve,

· Chemical and Flame Resistant work shirt, Navy Blue color, button down, double chest pocket.

· Breathable 65% / 35% cotton polyester blend.

· U.S Flag Patch on left sleeve, centered on sleeve and ½” below shoulder seem.

· Facility I.D. Badge Patch centered over left chest pocket.

· Employee First Name Badge centered over right chest pocket.

· Shirts will be tailored for proper fit.

Shirt, Polo,

· 3 button, Short Sleeve, Navy Blue color Chemical and Flame Resistant, no chest pocket.

· Breathable 65% / 35% cotton polyester blend.

· Facility I.D. embroidered and centered on left chest.

· Employee First Name embroidered and centered on right chest.

· Shirts will be tailored for proper fit.

Pants

· Chemical and Flame Resistant. Flat front work pants, Navy Blue color, 4 pocket, metal front zippered, reinforced belt loops.

· Breathable 65% / 35% cotton polyester blend.

· Pants will be hemmed to the individual employee’s length measurements.

Hip Jacket

· Chemical and Flame Resistant. Mid weight, front metal zippered jacket, Navy Blue color, hip length, front pockets. 65/35 poly/cotton mid-weight twill. Quilted nylon lining for added warmth.

· U.S. Flag Patch on left sleeve, centered on sleeve and ½” below shoulder seem.

· Facility I.D. Badge Patch centered on left chest.

· Employee First Name Badge centered on right chest.

· Hip Jackets will be tailored for proper fit.

6.4. Eleven (11) complete sets of personal protective coveralls have been established based on a 5 day work week.

6.5. Office personnel will be issued the Polo shirt, all other personnel will receive the work shirt.

6.6. All personnel will receive the same type work pants and jackets.

6.7. Supplier must include laundering service with pick up and drop off on a weekly basis.

6.8. Supplier must include personal protective coverall repairs and or replacement for damaged or worn out personal protective coverall components. Personal protective coveralls will be replaced when issued personal protective coveralls are torn, frayed, and worn through. Furthermore, if personal protective coveralls are stained with grease, oil, or other solvents that cannot be removed through laundering, a new pair will be issued for no additional cost.

6.9. Supplier will accommodate proper fit and sizing issues/exchanges for individual employees.

6.10. Supplier will supply laundry bins at each location for soiled personal protective coveralls containment for pick up.

6.11. Supplier will supply rolling racks at each location to hang delivered personal protective coveralls on.

7. Deliverables

8. Site Listing

8.1. See attachment B for complete list of sites.

9. Security Requirements

9.1. The contractor shall be responsible for handling all security aspects of the work performed under this contract, to include personnel security and physical security, operational security (OPSEC), information assurance (IA) and information systems security; assure compliance with all DoD and US Army regulations regarding security, and assure compliance with any written instructions from the security or OPSEC officer or Information Assurance Manager (IAM) of the activity using this contract. The work to be performed under this contract may involve access to and handling of operationally sensitive material. The contractor shall cooperate with Government officials in conducting official investigations/reviews.

9.2. Neither the Contractor nor any of its employees will disclose, or cause to be disclosed, any information concerning operations which could result in or increase the likelihood of the possibility of a breach of the activity's security or interrupt the continuity of operations.

9.3. Safeguarding Information – The Contractor shall safeguard information, materiel, equipment and records (regardless of media) from being compromised, altered, destroyed, mutilated, damaged, or lost in accordance with AR 25-1, AR 25-55, AR 25-400-2, AR 340-21, AR 380-5. Title 18 United States Code (U.S.C.) §2071 defines possible penalties for destruction of Government records.

9.4. The Contractor shall ensure any sensitive information, including but not limited to Personally Identifiable Information (PII), For Official Use Only (FOUO), proprietary, and law enforcement sensitive information residing on mobile computing devices (MCD) or other external media is protected in accordance with current Data at Rest (DAR) guidelines and requirements using an authorized, approved and prescribed DAR solution. MCDs include but are not limited to laptop, net book, notebook, or tablet computers; Blackberry or equivalent devices; external media includes optical disc media such as compact discs (CD’s), digital video disks (DVD's), universal serial bus (USB) drives, also referred to as flash or thumb drives (when authorization to use them is restored), and floppy disks, or other portable digital storage devices.

10. Anti-Terrorism

10.1. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel and within 30 calendar days of new employees commencing performance. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

10.2. OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.