Attachment A_PWS.pdf

Performance Work Statement

Exhibition Booth Services

1.0 Purpose/Introduc on

The Great Lakes St. Lawrence Seaway Development Corporation seeks a qualified Contractor to provide comprehensive support services for a government-owned tradeshow exhibit booth.

Services include storage, transportation, show coordination, installation and dismantling, condition reporting, and repairs or upgrades. The primary objective is to ensure the exhibit is properly protected, maintained, and operational for deployment at the Seatrade Cruise Global conference and returned to secure storage following each event.

2.0 Background

GLS is a wholly owned Government corporaƟon and an OperaƟng AdministraƟon of the U.S.

Department of TransportaƟon responsible for the operaƟons and maintenance of the U.S.

porƟon of the St. Lawrence Seaway between Montreal and Lake Erie. Since the St. Lawrence

Seaway opened to global commercial waterborne trade in 1959, the GLS has acƟvely promoted the enƟre Great Lakes St. Lawrence Seaway System (five Great Lakes and St. Lawrence River) to increase trade and tourism, which ulƟmately results in job creaƟon and economic acƟvity. This has been accomplished over the years by the GLS researching trade flows, organizing internaƟonal and domesƟc trade missions, exhibiƟng at major trade and transportaƟon conferences, educaƟng current and potenƟal users of the waterway’s compeƟƟve advantages, conducƟng trade and traffic analyses, working with the Canadian St. Lawrence Seaway

Management CorporaƟon (SLSMC) and public and private stakeholders, and creaƟng educaƟonal materials that promote the enƟre binaƟonal waterway. The GLS is widely recognized by the Great Lakes Seaway System stakeholder community as a trusted and effecƟve federal resource in supporƟng Great Lakes regional trade & tourism economic development.

The GLS’s trade and economic development efforts have supported commercial trade growth in various commodity sectors as well as cargo diversificaƟon for almost 30 years. The Office of

Trade and Economic Development (OTED) has also worked closely with Great Lakes Seaway

System ports and tourism stakeholders to increase the awareness of the Great Lakes St.

Lawrence Seaway System as a desƟnaƟon for cruise ships.

3.0 Scope

The Contractor shall provide all labor, supervision, equipment, materials, transportaƟon, coordinaƟon, and administraƟve support necessary to store, transport, install, dismantle, and maintain the exhibit. The Contractor shall coordinate with GLS and the current storage provider to arrange pickup and transportaƟon of the exhibit from its current locaƟon of 1021 Crews

Commerce Dr, Orlando, FL 32837 at the start of the contract. Upon receipt of the exhibit, the

Contractor shall inspect the exhibit and provide GLS an iniƟal condiƟons report, specifically noƟng its condiƟon and any damage.

ExhibiƟon services will be required once per year for the Seatrade Cruise Global tradeshow, tradiƟonally held annually in April at the Miami Beach ConvenƟon Center. The Contractor shall transport the exhibit and coordinate with the conference venue and official service providers to arrange required services and ensure compliance with venue and union labor requirements.

The Contractor shall maintain regular communicaƟon with GLS and protect all Government property entrusted to their care. The contractor shall designate a single point of contact.

Regular communicaƟon with GLS is required, including status updates before, during, and aŌer each event.

The contractor will be responsible for filling out all show paperwork and/or online service orders with the venue of the Seatrade Cruise Global tradeshow to arrange for required services, including but not limited to electrical, hanging sign labor, furnishings, flooring, audio/visual, and cleaning.

4.0 Exhibit Descrip on

When installed, the booth is designed to occupy a free-standing exhibit space of 20 x 20 feet, containing a conference room for meeƟngs, and a hanging sign for easy idenƟficaƟon on the show floor.

When in storage, the exhibit occupies approximately 493 cubic feet, and a weight esƟmated at

3,500 pounds. It includes:

(1) crate 48” x 96” x 54”

(1) crate 101” x 47” x 85”

(1) crate 55” x 33” x 57”

(1) pallet 48” x 40” x 50”

5.0 Tasks/Specific Requirements

5.1 Storage

Provide secure, climate-appropriate storage for the exhibit when not in use.

Store the exhibit in a manner that prevents damage, moisture intrusion, pests, or deterioration.

Maintain inventory control and prevent unauthorized access.

5.2 Shipping

Arrange and provide transportation of the exhibit from its current storage location of 1021 Crews Commerce Dr, Orlando, FL 32837 to the Contractor’s storage location at the start of the contract (base year only).

Arrange and provide transportation of the exhibit from storage to the venue and return shipment following the event.

Ensure all components are properly packed, labeled, and protected during transit.

Coordinate delivery and pickup times in accordance with venue schedules and material handling rules.

5.3 Trade Show Coordina on

Complete all required exhibitor service forms and/or online orders with the venue and official service contractors.

Coordinate and procure services including:

o Electrical:

(2) 10amp Outlet

(1) 20 amp Outlet

(2) power strips

(2) 25-foot extension cords o Hanging Signs: InstallaƟon and dismantle of hanging signs.

o Furnishings:

(2) High top round tables - white

(6) High stools with backs - white o Flooring: 20'x20' blue carpet and pad o Audio visual:

(1) 42" Monitor

(1) 50" Monitor

(2) Media Players (USB) o Cleaning: Preshow vacuuming of 400 square feet o Material Handling: As required for 3500 pounds ST/OT crated exhibit booth

Comply with all venue, union, and safety requirements.

o Please note: the venue currently employs Freeman unionized labor and union services are required when deploying a hanging sign and/or any electrical services.

5.4 Installa on and Dismantling

Provide all labor and supervision to install the exhibit prior to show opening and dismantle following show close.

Assemble the booth in accordance with manufacturer instructions and industry best practices.

Dismantle and pack components to prevent damage and prepare for return shipment and storage.

5.5 Inspec on Reports

Conduct an inspection of all exhibit components upon initial receipt of the exhibit.

Conduct a post-show inspection of all components.

Provide a written condition report to GLS within five (5) business days after post-show inspection to include: any damage, wear, missing items, or recommended repairs/upgrades.

5.6 Project Management Review:

The Contractor shall conduct monthly project management reviews from October to May, led by the Program Manager, with participation from the COR and other relevant stakeholders. The purpose of the project management reviews is to assess overall project performance, address challenges and ensure alignment with contract objectives. These reviews may be conducted via teleconference, video conference, or in-person meetings as deemed appropriate by the COR.

The project management reviews should cover the following topics:

• Progress achieved since the previous review, highlighting accomplishments, milestones, and any issues or risks identified.

• Discussion on the status of critical tasks, potential bottlenecks, and measures taken to address them.

• Review of financial aspects, including expenditures, cost trends, and budget utilization.

• Review of the project schedule, identifying any changes, delays, or modifications required.

• Examination of resource allocation and utilization, assessing adequacy and identifying any resource gaps.

5.7 Repairs or Updates

Perform repairs or updates as authorized in writing by GLS Contracting Officer.

Use materials and workmanship consistent with original design and quality standards.

When requested by the GLS Contracting Officer, the Contractor shall provide a written cost estimate and schedule for proposed repairs or updates for review and approval prior to commencement of work.

6.0 Deliverables

Deliverable Due Date

Kick-off MeeƟng Within 5 Days of Award

Project Management Review Every 5th day of the month (October to May)

IniƟal CondiƟons Report 10 days aŌer receipt of exhibit

Pre-show coordinaƟon checklist and service order confirmaƟons

15 business days prior to event

IniƟal inspecƟon report 5 business days aŌer inspecƟon

Post-show inspecƟon and condiƟon report 5 business days aŌer return to storage

Updated inventory list following each deployment

5 business days aŌer event

6.1 KICK-OFF MEETING

The Contractor shall attend a kick-off meeting to initiate the contract and establish a shared understanding of project objectives, requirements, and expectations. The kick-off meeting serves as an important platform for effective communication and collaboration among stakeholders. The kick-off meeting shall be within 5 days of contract award or as directed by the Contracting Officer (CO).

The following individuals shall attend the kick-off meeting:

A. Contractor Representatives B. Government Representatives

Key Personnel Contracting Officer’s Representative

ContracƟng Officer

7.0 Period of Performance

The period of performance will include a 12-month base year and (2) 12-month option years:

Period of Performance

Base Year March 20, 2026 – March 19, 2027

OpƟon Year 1 March 20, 2027 – March 19, 2028

OpƟon Year 2 March 20, 2028 – March 19, 2029