Attachment_A_-_PWS.pdf

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PERFORMANCE WORK STATEMENT

09/26/2024

PARADOX VALLEY UNIT

OPERATION, MAINTENANCE, AND REPAIR

Solicitation No. 140R4025Q0003

UNITED STATES DEPARTMENT OF THE INTERIOR

BUREAU OF RECLAMATION

UPPER COLORADO REGION

SALT LAKE CITY, UTAH

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Contents

SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1 BACKGROUND

C.1.1 GENERAL LOCATION

C.1.2 GENERAL FACILITY OBJECTIVE AND FUNCTION

C.1.3 GENERAL CONTRACTOR REQUIREMENTS

C.2 FACILITY FEATURES

C.2.1 WELL FIELD

C.2.1.1 PRIMARY COMPONENTS

C.2.2 SURFACE TREATMENT FACILITY (STF)

C.2.2.1 PRIMARY COMPONENTS

C.2.3 BRINE TRANSFER PIPELINE

C.2.4 BIF ACCESS ROAD

C.2.5 HEADQUARTERS (HQ)

C.2.5.1 PRIMARY COMPONENTS

C.2.6 BRINE INJECTION FACILITY (BIF)

C.2.6.1 PRIMARY COMPONENTS

C.3 CONTRACT OVERVIEW

C.3.1 CONTRACT OBJECTIVE

C.3.1.1 GENERAL CONTRACTOR REQUIREMENTS

C.3.2 STAFFING REQUIREMENTS

C.3.3 PERIOD OF PERFORMANCE

C.3.4 PERFORMANCE REVIEW

C.3.5 COMPONENTS, CONSUMABLES, SPECIAL EQUIPMENT AND SERVICES

C.3.6 CONTRACT DELIVERABLES

C.4 GOVERNMENT AND CONTRACTOR COORDINATION

C.4.1 INSPECTIONS

C.4.2 COORDINATION MEETINGS

C.4.2.1 SAFETY MEETING

C.4.2.2 OPERATIONS AND MAINTENANCE MEETING

C.4.3 COORDINATION WITH OTHER CONTRACTORS

C.5 GOVERNMENT‐FURNISHED ITEMS

C.5.1 POWER

C.5.2 FACILITY BUILDINGS

C.5.3 EQUIPMENT AND TOOLS

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C.5.4 PROJECT KEYS

C.5.5 SCADA SECURITY SOFTWARE, TOOLS AND SCADA IT COMPONENTS

C.5.6 OPERATING CRITERIA

C.5.7 WELL FIELD PROTOCOL

C.6 CONTRACTOR FURNISHED ITEMS

C.6.1 OFFICE EQUIPMENT AND SUPPLIES

C.6.2 VEHICLES

C.6.3 RADIOS

C.7 CONTRACTOR MANAGEMENT AND ADMINISTRATION REQUIREMENTS

C.7.1.1 SAFETY PROGRAM

C.7.1.2 QUALITY ASSURANCE AND QUALITY CONTROL (QA/QC) PROGRAM

C.7.1.3 OPERATIONS PROGRAM

C.7.1.4 MAINTENANCE PROGRAM

C.7.1.5 SITE SECURITY PROGRAM

C.7.1.6 ACQUISITION AND WAREHOUSING PROGRAM

C.7.1.7 PERSONNEL TRAINING PROGRAM

C.7.2 TECHNICAL LIBRARY

C.7.2.1 DRAWINGS

C.7.2.2 MONTHLY O&M REPORT

C.7.2.3 INFORMAL UNSCHEDULED STATUS REPORT

C.7.2.4 EPA REPORT

C.7.2.5 BRINE, FRESH WATER, AND TANK ATMOSPHERE REPORTS

C.7.2.6 MONTHLY RIVER WATER QUALITY REPORT

C.7.2.7 MONTHLY SITE INSPECTION REPORT

C.7.2.8 DAILY OPERATIONS REPORT

C.7.2.9 SCADA SECURITY DOCUMENTATION

C.8 CONTRACTOR OPERATION REQUIREMENTS

C.8.1 OPERATIONS DOCUMENTATION

C.8.1.1 STANDARD OPERATING PROCEDURES (SOP’s)

C.8.1.2 OPERATIONS LOGBOOK

C.8.1.3 SHIFT LOGS

C.8.2 PRIMARY COMPONENTS

C.8.2.1 WELL FIELD

C.8.2.2 SURFACE TREATMENT FACILITY (STF)

C.8.2.3 BRINE INJECTION FACILITY (BIF)

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C.9 CONTRACTOR MAINTENANCE REQUIREMENTS

C.9.1 MAINTENANCE DOCUMENTATION

C.9.1.1 MAINTENANCE PROCEDURES

C.9.1.2 COMPUTER MAINTENANCE MANAGEMENT SYSTEM

C.9.2 GENERAL MAINTENANCE REQUIREMENTS

C.9.2.1 EQUIPMENT AND COMPONENT IDENTIFICATION

C.9.2.2 BUILDINGS, ROADS, WALKWAYS, AND YARDS

C.9.2.3 VEHICLES, MOBILE EQUIPMENT, AND TOOLS

C.9.2.4 RECYCLE USED OR INOPERABLE EQUIPMENT AND PARTS

C.9.2.5 HAZARDOUS AND NON‐HAZARDOUS WASTE DISPOSAL

C.9.3 PRIMARY COMPONENTS

C.9.3.1 WELL FIELD

C.9.3.2 SURFACE TREATMENT FACILITY (STF)

C.9.3.3 USGS CONDUCTIVITY PROBES

C.9.3.4 BRINE TRANSFER PIPELINE

C.9.3.5 BRINE INJECTION FACILITY (BIF)

C.10 POST AWARD ORIENTATION CONFERENCE

C.11 CONTRACTOR PERSONNEL

C.11.1 GENERAL

C.11.2 STANDARDS OF CONDUCT

C.11.3 KEY PERSONNEL DUTIES AND RESPONSIBILITIES

C.11.4 PERSONNEL POSITIONS

C.11.4.1 OPERATOR IN CHARGE (STATIONARY ENGINEER)

C.11.4.2 GENERAL MAINTENANCE WORKER

C.11.4.3 ENGINEERING TECHNICIAN VI (INDUSTRIAL ELECTRICIAN)

C.11.4.4 MACHINERY MAINTENANCE MECHANIC

C.11.4.5 PRODUCTION CONTROL CLERK

C.11.5 CONTRACTOR PERSONNEL SECURITY AND SUITABILITY REQUIREMENTS

C.12 TIME AND MATERIAL (T&M) LINE ITEMS

C.12.1 GENERAL

C.12.2 T&M CATEGORIES

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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1 BACKGROUND

C.1.1 GENERAL LOCATION

The Paradox Valley Unit (Facility)- Colorado River Basin Salinity Control Program (CRBSCP) and related facilities are located near Bedrock, Colorado and are operated under the administration of the Bureau of Reclamation, Upper Colorado Region, Western Colorado Area Office. The Facility is located on the Dolores River approximately one mile from Bedrock, Colorado.

C.1.2 GENERAL FACILITY OBJECTIVE AND FUNCTION

The Facility provides salinity control for the Colorado River system by preventing up to 180,000 tons of salt per year from entering the Dolores River by intercepting brine groundwater and injecting it into a deep geologic formation (14,100 ft.). The brine, which contains 80+ ppm dissolved hydrogen sulfide (H2S) gas, is pumped from shallow Production Wells along the Dolores River in the Paradox Valley and piped to the Surface Treatment Facility (STF) where it is temporarily stored in the underground STF Brine Storage Tank.

The Transfer Pump delivers the brine from the STF Brine Storage Tank to the Brine Injection Facility (BIF) Brine Storage Tanks. The Charge Pump transfers the brine from the BIF Brine Storage Tanks through filters to the Injection Pumps. The Injection Pumps deliver the brine to the Injection Well and to Leadville formation at 14,100’.

C.1.3 GENERAL CONTRACTOR REQUIREMENTS

The Contractor shall provide all personnel necessary to operate and maintain the Facility. The Facility shall be staffed 24 hours/day, 7 days/week during injection operations with sufficient personnel, consumables, and spare parts to provide for day-to-day safe operations and maintenance activities. While the Facility is operating, a minimum of two employees are required to be on site. The Government anticipates scheduled down time periods, the length and dates of down time periods may vary according to the current Operating Criteria. “Down time period” is when no injection operations are being performed, however 24-hour monitoring of the Facility may be required in accordance with the Standard Operating Procedure. Additional unscheduled down time periods may occur as necessitated by changing operational conditions.

During this contract, it may be necessary to conduct technical investigations related to salinity control at Paradox Valley. The salinity control investigations will be provided as a Special Service as described in Section C.3.5.

C.2 FACILITY FEATURES

Note: This section identifies some of the components of each separate facility but is not all inclusive. The Contractor shall be responsible for the operation, maintenance, repair, and replacement of all components of the entire Facility unless otherwise noted.

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C.2.1 WELL FIELD

The Well Field consists of nine Production Wells adjacent to the Dolores River and is capable of a combined production of up to 500 gallons of brine per minute. In addition to the Production Wells, numerous Observation Wells are used to determine the depth of the brine/freshwater interface in the Well Field. Four USBR Electrical Conductivity (EC) Stations located throughout the Well Field are used to record data and monitor changes in the river salinity levels.

C.2.1.1 PRIMARY COMPONENTS

a. Production Wells including perimeter fences, associated pumps, piping, valves, electrical and instrumentation

b. EC Stations and associated electrical and instrumentation

c. Observation Wells, piezometers, and associated data collection instrumentation

d. Well Field Roads - approximately 3 miles of gravel roads which provide access to the Production Wells, Observation Wells, and EC Stations

C.2.2 SURFACE TREATMENT FACILITY (STF)

The STF receives brine from the Production Wells and stores it in the STF underground Brine Storage Tank. On demand, the brine is pumped by the Transfer Pump from the STF Brine Storage Tank to the BIF. The STF Drips Tank receives and stores fluid that drains from the STF Building.

C.2.2.1 PRIMARY COMPONENTS

a. STF building/yard and associated components including perimeter fence, electrical distribution and motor control center, lighting, HVAC, septic system, and associated equipment

b. STF Brine Storage Tank and vent system

c. Transfer Pump

d. Programmable Logic Controller (PLC)

e. STF Drips Tank

f. Self-Contained Breathing Apparatus (SCBA) Storage Building and SCBA’s

g. H2S monitoring and alarm system

h. Numerous components such as piping and instrumentation systems such as manual and motor operated valves, fluid level indicators, pressure transducers and gages, flow sensors, flow meters, and other components that are associated with piping and instrumentation.

C.2.3 BRINE TRANSFER PIPELINE

The Brine Transfer Pipeline is a buried 10-inch diameter thick-walled high-density polyethylene (HDPE) pipe that transports the brine from the STF to the BIF. The lower section of the pipeline is located adjacent to or under the Brine Transfer Pipeline Road.

C.2.4 BIF ACCESS ROAD

The BIF Access Road is a 1.5-mile gravel road that provides access from State Highway 90 to

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C.2.5 HEADQUARTERS (HQ)

The HQ is approximately ½ mile south of Colorado State Hwy. 90 on the BIF Access Road.

The HQ is a 2300 square foot building which provides office space for Government and Contractor Management personnel. The lobby, conference room, break room, and restrooms are shared by the Government and Contractor.

C.2.5.1 PRIMARY COMPONENTS

a. HQ building/yard, perimeter fence, and associated components including electrical distribution, lighting, HVAC, septic system, alarm system and associated equipment

b. Wireless Network which provides Computer Maintenance Management System (CMMS) communications between the Headquarters, BIF and STF.

c. Two-way radio base station and antenna.

d. BIF SCADA view node

e. Government Computer systems which are maintained by the Government

C.2.6 BRINE INJECTION FACILITY (BIF)

The BIF consists of the BIF Building and Control Room, BIF yard, Water Treatment Plant, Injection Well, Well Annulus Monitoring System (WAMS), Chemical Storage area, Warehouse, and Boneyard. Plant processes, from the Well Field to the Injection Well, are controlled by the Programmable Logic Controller (PLC) and the Supervisory Control and Data Acquisition System (SCADA) located in the Control Room.

The primary function of the BIF is to receive brine from the STF and temporarily store the brine in the BIF Brine Storage Tanks. The Charge Pump transfers the brine from the BIF Brine Storage Tanks through filters to the Injection Pumps. The Injection Pumps pressurize the brine to a maximum 5,350 psi surface pressure and pump it to the Injection Well and into the injection formation at 14,100’. The BIF has the capability of numerous fixed injection rates.

The Water Treatment Plant and ponds process Dolores River water for facility service water.

The WAMS monitors the integrity of the Injection Well tubing. The Well Annulus is pressurized with a positive displacement pump and is normally operated at pressures exceeding the injection pressure. The Well Annulus fluid is fresh water treated with corrosion inhibitor.

C.2.6.1 PRIMARY COMPONENTS

a. BIF building/yard and associated components including perimeter fence, automatic and manual gates, key lock security system, lighting, HVAC, and septic system

b. Positive displacement pumps, centrifugal pumps and associated components

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c. BIF Brine Storage Tanks and vent system

d. Brine Charge Pump

e. Brine Filters

f. BIF Drips Tank

g. Self-Contained Breathing Apparatus (SCBA) Storage Building and SCBA’s

h. Compressed air system

i. H2S monitoring and alarm system.

j. Numerous components that are associated with piping and instrumentation systems such as manual and motor operated valves, level indicators, pressure indicators and gages, flow sensors, flow meters, and other components associated with piping and instrumentation systems.

k. Operations Computers, Supervisory Control and Data Acquisitions (SCADA) system with Programmable Logic Controller (PLC), Human Machine Interface (HMI) computer, and associated automation network components.

l. Bridge crane

m. 12kv Transformer Yard which contains transformers, main switchgear, and associated equipment.

n. Chemical and oil storage and containment area

o. Water Treatment Plant (WTP) – Filters, pumps, Floc Pond, Decant Pond, River Vault/Pump, 16,000 gallon storage tank, and associated piping, valves and instrumentation

p. Injection Well (IW)- 16,000’ Injection Well, Backflow Prevention Valve, Well Valve Tree, and associated instrumentation

q. WAMS – PLC, triplex pump, 16,000 gallon storage tank, piping, valves, electrical, instrumentation and associated components

r. Warehouse

s. Blow Off Pond

t. Boneyard

C.3 CONTRACT OVERVIEW

C.3.1 CONTRACT OBJECTIVE

The Operational objective is to safely inject as much brine as possible based on current Operating Criteria. The Maintenance objective is to safely provide preventative and corrective maintenance for all facility features. The Management and Administration objective is to provide support necessary to operate and maintain the facility efficiently and safely.

C.3.1.1 GENERAL CONTRACTOR REQUIREMENTS

a. Perform all operations, maintenance, repair, and replacement duties at the

Facility and ensure disposal of brine according to the current Operating Criteria.

b. Secure the facilities and buildings when not in use.

c. Protect Government materials and equipment from damage, loss, or theft.

d. Report safety hazards, and security problems immediately to the COR.

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e. Wear Personal Protective Equipment and clothing suitable for the work and in compliance with Safety Program.

f. Escort visitors to always ensure their safety while on site. Answer questions in an informative and polite manner. All visitors must be approved by the COR prior to arriving on-site.

g. Maintain timely, accurate, and complete communication concerning abnormal Facility situations with appropriate Government counterparts.

C.3.2 STAFFING REQUIREMENTS

The Contractor shall provide onsite management and a workforce who will operate and maintain the Facility, located near Bedrock, Colorado 24 hours/day, 7 days/week according to the current operating criteria (see Section C.5.5). There shall be a qualified Operator-In- Charge (Stationary Engineer) and at least one maintenance worker to assist the Operator-In- Charge at the Facility during all hours of injection operations. When the Contractor has personnel at the Facility, the Contractor shall designate an on-site representative.

C.3.3 PERIOD OF PERFORMANCE

This is a firm fixed price Purchase Order Contract with a base year and four (4) option years beginning 01/26/2025 through 01/25/2026.

C.3.4 PERFORMANCE REVIEW

The Contractor’s performance will be reviewed quarterly in accordance with the Quality Assurance Surveillance Plan (QASP).

C.3.5 COMPONENTS, CONSUMABLES, SPECIAL EQUIPMENT AND SERVICES

All replacement and/or repair Components, and Consumables necessary to operate and maintain the Facility will be provided by the Contractor.

The Contractor shall be required to perform unique and specialized tasks that will require Special Equipment and/or Services. These tasks are for services for which the contractor would not have the equipment or the personnel skills (crane, road grader, major overhaul of the Wheatley injection pumps, factory technician, SCADA upgrade, Salinity Control Investigations, etc.) to perform.

All expenditures must be pre-approved in writing by the COR, are reimbursed to the Contractor by the Government and shall not exceed the amount listed in Schedule B.

C.3.6 CONTRACT DELIVERABLES

Deliverables shall include all items listed in Section C.7.2 Technical Library. Produced Programs, Plans and Drawings shall be provided in an editable electronic format at the conclusion of the contract.

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C.4 GOVERNMENT AND CONTRACTOR COORDINATION

C.4.1 INSPECTIONS

A monthly inspection of the facility shall be conducted by the Contractor’s designated representative and a Government representative. The Contractor shall document the inspection in a report, submit it to the Government representative within two days of the inspection for review and comment, and file it in the Technical Library within two working days of receiving comments from the Government.

Government representatives will make occasional unannounced inspections to assure that work is being performed in accordance with the contract.

C.4.2 COORDINATION MEETINGS

C.4.2.1 SAFETY MEETING

The Government and the Contractor shall meet once a month at a mutually agreed time to discuss current safety issues. The Contractor shall conduct the meeting and document the discussion and action items in a report, submit the draft report to the meeting participants within two days of the meeting for review and comment, and file the final report in the Technical Library within three working days of receipt of comments from the Government.

C.4.2.2 OPERATIONS AND MAINTENANCE MEETING

The Government and the Contractor shall meet once a month at a mutually agreed date and time to discuss current operations and maintenance issues. The Contractor shall conduct the meeting and document the discussion and action items in a report, submit the draft report to the meeting participants within two days of the meeting for review and comment, and file the final report in the Technical Library within three working days of receipt of comments from the Government.

C.4.3 COORDINATION WITH OTHER CONTRACTORS

The Contractor shall coordinate with other entities that may be performing onsite work. The Contractor shall conduct safety orientations and issue gas meters and radios for other entities that will be working on-site. The Contractor shall also conduct government requested coordination meetings and participate in other entities’ Toolbox Safety Meetings.

The Contractor shall develop and implement Lock Out Tag Out procedures and Special Work Permits for other entities that are necessary to perform onsite work safely.

C.5 GOVERNMENT-FURNISHED ITEMS

C.5.1 POWER

Electrical power will be provided by the Government.

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C.5.2 FACILITY BUILDINGS

All Facility buildings will be available for use by the Contractor for the duration of the contract except for three Government offices in the headquarters building. Four offices in the headquarters building will be provided to the Contractor for use as office space.

C.5.3 EQUIPMENT AND TOOLS

All site operations computers, tools, supplies, facility records, process consumables, hardware, hoists and equipment are made available to the Contractor for use in the performance of this contract. The Contractor is required to maintain all Government furnished equipment in accordance with manufacturer’s recommendations (unless otherwise agreed upon). The contractor will be responsible to replace all lost or stolen equipment that was in the Contractor’s control at no cost to the Government.

C.5.4 PROJECT KEYS

The Contractor shall assure that no issued Facility keys are lost, duplicated, used by unauthorized persons, or used by Contractor employees to give unauthorized persons access to Facility areas. The Contractor shall adhere to the Government Lock and Key Control program. Any Contractor employees no longer employed on this contract must return their keys at the time of dismissal or change of station. If the keys are not returned to the Government, the Contractor shall replace, at the Contractor’s expense, all padlock sets and/or cores associated with the unreturned key or keys.

C.5.5 SCADA SECURITY SOFTWARE, TOOLS AND SCADA IT COMPONENTS

All software, tools, and devices necessary to conduct management, administration, maintenance, and implementation tasks for SCADA security shall be provided by Reclamation. SCADA IT components will be purchased by Reclamation using designated acquisitions processes for IT items.

C.5.6 OPERATING CRITERIA

The COR will provide a monthly written Operating Criteria to the Contractor no less than seven days prior to the first day of each month. The Operating Criteria will specify the monthly injection well disposal fluid, injection flow rate or volume, and any anticipated downtimes. The Operating Criteria will not specify flows that exceed the plant capacities.

The monthly Operating Criteria may be changed by the COR due to unforeseen circumstances. If possible, any changes to the Operating Criteria will be provided to the Contractor’s Project Manager no less than 24 hours before the change is to occur.

C.5.7 WELL FIELD PROTOCOL

The COR will evaluate the effectiveness of operations based on USBR and USGS EC Station data. When variations in Dolores River water quality require changes in Production Well priority, the COR will submit a revised Production Well order of priority to the Contractor.

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C.6 CONTRACTOR FURNISHED ITEMS

C.6.1 OFFICE EQUIPMENT AND SUPPLIES

The Contractor is responsible for providing office equipment and supplies required to conduct business in the performance of this contract.

C.6.2 VEHICLES

The Contractor shall provide all vehicles, fuel and related maintenance for the vehicles to perform the requirements of this contract. The vehicles shall be maintained according to the manufacturer’s recommendations.

C.6.3 RADIOS

The contractor shall provide a two-way radio system capable of maintaining communications between all facilities. Communications shall be clear and reliable, and the contractor shall provide installation, training and maintenance of the entire system.

C.7 CONTRACTOR MANAGEMENT AND ADMINISTRATION REQUIREMENTS

The Contractor shall incorporate any operational or maintenance changes whether performed by the Contractor, any other Contractor or Government Agency into the OMMP (C.7.1), Technical Library (C.7.2), and Computer Maintenance Management System (C.7.3).

C.7.1 OPERATIONS AND MAINTENANCE MANAGEMENT PLAN (OMMP)

The Contractor shall produce and provide to the Government a comprehensive written OMMP that will assure that all operation and maintenance of the Facility will be performed safely, accurately, and efficiently. The OMMP shall be reviewed and revised, if necessary, at least annually. The OMMP shall contain but not be limited to the following elements:

- Safety Program

- Quality Assurance and Quality Control (QA/QC) Program

- Operations Program

- Maintenance Program

- Site Security Program

- Acquisition and Warehousing Program

- Personnel Training Program

C.7.1.1 SAFETY PROGRAM

The Contractor shall be responsible for producing, implementing, and maintaining a written Safety Program that is compliant with OSHA regulations and/or Reclamation’s “Reclamation Safety and Health Standards”, whichever is more stringent. At a minimum the Safety Program shall consist of a site-specific Hazardous Energy Control (Lockout/Tag-out) Program, Confined Space Program, Respiratory Protection and Self-Contained Breathing Apparatus (SCBA) Program, Hydrogen Sulfide (H2S) Awareness Program, Hazard Communications (SDS) Program, and Personal Protective Equipment (PPE) Program.

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The Contractor shall conduct weekly (toolbox) safety meetings with Contractor personnel and a Government Representative. The Contractor shall provide all Contractor personnel a means by which they review and sign the meeting documentation and are provided the opportunity to comment on Facility safety issues. Meeting documentation shall be filed in the Technical Library within two days of the meeting.

At a minimum all Contractor personnel shall receive annual safety training on the following:

a. CPR, AED and First Aid.

b. Respiratory protection and Self-Contained Breathing Apparatus (SCBA).

c. Hydrogen Sulfide (H2S) Awareness.

e. Hazard Communications (SDS).

f. Personal Protective Equipment (PPE).

g. Hazardous Energy Control. (Lockout/Tagout)

h. Confined Space entry.

C.7.1.2 QUALITY ASSURANCE AND QUALITY CONTROL (QA/QC) PROGRAM

The Contractor shall be responsible for producing, implementing, and maintaining a written QA/QC program that will ensure that operations and maintenance of the Facility are performed in accordance with established Standing Operating Procedures and Maintenance Procedures. The Contractor shall describe how information contained on work orders, such as equipment, parts, and supplies used, hours spent in the performance of the work, problems encountered during the performance of the work, specialized measurements and readings for predictive maintenance are verified correct and complete. The Contractor shall describe how OMMP programs and contract requirements will be monitored to ensure that all OMMP and contract requirements will be met. The program shall describe how the Contractor will perform and document QA/QC on parts and materials received.

C.7.1.3 OPERATIONS PROGRAM

The Contractor shall be responsible for producing, implementing, and maintaining a written Operations Program. The Operations Program will detail how the plant will be operated safely and efficiently based on the requirements outlined in section C.8. It will identify personnel responsibilities, describe operations that require a written Standard Operating Procedure (SOP), and how SOPs are developed and reviewed. The Contractor shall describe in the OMMP (Section C.7.1) what type of procedure requires an SOP, list what information will be included with SOPs such as Job Hazard Analyses, Lockout Tagout procedures, Confined Space Entry Procedures, and Red Lined Drawings and specify positions that will be responsible to ensure that that elements of the program are properly executed, and SOPs are correct and followed.

C.7.1.4 MAINTENANCE PROGRAM

written Maintenance Program. The Maintenance Program will detail how the plant will be

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The Maintenance Program shall include a calibration schedule. The schedule shall identify components and tools that require periodic calibration, the process for calibration, and frequency of calibration.

The Contractor shall be responsible for providing and implementing a Computer Maintenance Management System (CMMS) as part of the Operations and Maintenance Management Plan. The CMMS and user licenses shall be procured under Government ownership and the implemented program shall remain the property of the Government.

C.7.1.5 SITE SECURITY PROGRAM

The Contractor shall work with the Government to produce, implement, and maintain a written Site Security Program that identifies access and security procedures for the facility to ensure appropriate access to authorized personnel and prevent access to unauthorized personnel. The program shall include the provisions of the Government Lock and Key Control program and define personnel and visitor authorization procedures for the facility.

The contractor shall also be responsible for compliance with government-mandated Authority to Operate (ATO) cybersecurity operational technology provisions.

Implementation, maintenance, and management of user accounts and other cybersecurity-related tasks will be the responsibility of the contractor. The contractor shall comply with, and document security-related tasks as directed by the Reclamation Information Security Systems Officer (ISSO).

The contractor will be responsible for implementing new security measures and/or installing additional security equipment as conditions warrant or as deemed necessary by the government.

C.7.1.6 ACQUISITION AND WAREHOUSING PROGRAM

The Contractor shall be responsible for producing, implementing, and maintaining a written Acquisition and Warehousing Program that identifies how components, equipment and supplies are procured, received, and stored/installed. The Contractor shall maintain an inventory of components, equipment, and supplies sufficient to maintain the operations and maintenance of the facilities. The inventory levels shall be based on availability, delivery schedules, and component life history. The Contractor shall track shipping, verify quality, quantity, invoice accuracy, and shall input items received and used into the CMMS. The inventory list shall be maintained and at a minimum shall identify all inventory items, quantity and exact location.

C.7.1.7 PERSONNEL TRAINING PROGRAM

C-15 written Personnel Training Program. Personnel are required to be trained on operations, maintenance, and computer activity that they perform. Cross training of personnel shall be performed to provide continuity of operations in the event of personnel absence. Training documentation shall include but not be limited to the name of Contractor personnel trained, systems personnel are qualified to operate and/or maintain, signed verification by the trainer and the trainee, and a copy of the training material used. Training documentation shall be filed in the Technical Library.

C.7.2 TECHNICAL LIBRARY

The Contractor shall provide and maintain a Technical Library. The Technical Library shall contain electronic files of the OMMP and associated Programs, all current drawings, manufacturer’s equipment specifications, maintenance instructions, manuals and model numbers, Standing Operating Procedures (SOP’s), Operations Check Lists, Maintenance Check Lists, Maintenance Procedures and instructions, O&M documentation, personnel training documentation, Safety Program documentation, most recent revisions of SCADA and PLC programming backups, injection data (Injection and WAMS pressure, injection rate) current to within most recent month, hazardous waste manifests, SCADA Security Program documentation, Lock and Key Control Program documentation, and all other reports identified in this Section. CMMS Preventative Maintenance Work Orders and Corrective Work Orders will be filed by equipment in chronological order and maintained as part of the Technical Library. The Contractor shall maintain sufficient filing, labeling, organization and control to allow Contractor personnel and Government representatives immediate and convenient access to those materials. Electronic files shall be backed up at least monthly and stored offsite.

C.7.2.1 DRAWINGS

The Contractor shall electronically update existing electrical and mechanical flow schematics as discrepancies are found between the existing hard copies and the actual installation, and when there are changes in a system. Revisions shall be made by accessing existing drawings in Autocad, making the changes, date and describe change in a revision block, submitting the revised drawing for Government approval, and converting the drawings to pdf format for inclusion in SOP’s and Maintenance Procedures. The Contractor shall create a new file each time a change is made, maintaining the original set of drawings. The Contractor shall maintain only one set of hard copy Red Line drawings on site which shall be made available to the Government and Contract personnel to note changes and corrections.

C.7.2.2 MONTHLY O&M REPORT

Contractor shall provide monthly reports to the COR that will include details of Facility downtime and adherence to the monthly Operating Criteria, personnel training information, CMMS issues including work performed during scheduled and unscheduled maintenance and outstanding work order status, monthly acquisitions and open purchase orders, total expenditures, Technical Library and Warehouse issues, Equipment reports detailing performed and scheduled maintenance, pump hours, volume of WAMS fluid

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C.7.2.3 INFORMAL UNSCHEDULED STATUS REPORT

The Contractor shall provide current inventory of plant parts and consumables with their respective locations, equipment reliability reports detailing equipment failures and length of service, completed and outstanding work orders, and CMMS generated reports to the COR within one business day after receiving a written request.

C.7.2.4 EPA REPORT

The Contractor shall provide monthly reports to the COR that details average daily, monthly, and quarterly injection rate, injection and annulus pressures and volumes, daily and monthly individual production well volumes, monthly freshwater volumes, and the injection and WAMS differential pressure at an appointed time weekly . The reports shall be adapted to the most current format of the USEPA UIC permit requirements and are due no later than 3 business days after the 1st day of each month.

C.7.2.5 BRINE, FRESH WATER, AND TANK ATMOSPHERE REPORTS

The Contractor shall conduct brine, fresh water and T201 and T301 tank atmosphere sampling for analysis as requested by Government.

The Contractor shall provide an annual report detailing the major cations and anions of the injected brine. The report shall be due by May 15 of each year.

C.7.2.6 MONTHLY RIVER WATER QUALITY REPORT

The Contractor shall provide to the COR, in Excel spreadsheet format, the temperature and conductivity data from each of the four USBR EC stations in Paradox Valley. The EC station data shall be submitted no later than 3 business days after the data is collected, with that data being collected no less than once per month.

C.7.2.7 MONTHLY SITE INSPECTION REPORT

The Contractor shall submit a Monthly Site Inspection Report to the COR no more than five business days following the inspection. The report shall detail safety and O&M deficiencies discussed during the Monthly Site Inspection (C.4.1) and target dates for correcting those deficiencies. The report shall also include corrected deficiencies, and outstanding deficiencies status. The report shall be filed in the Technical Library no more than five business days following the inspection.

C.7.2.8 DAILY OPERATIONS REPORT

The Contractor shall provide to the COR, a daily report which details the operational status and runtime hours of all Well Field pumps and Injection Pumps, the injection and WAMS pressure at midnight, and, within the margins of instrumentation error, accurate handheld and Electrical Conductivity (EC) readings for each of the USBR and USGS EC stations.

The report shall also include USGS stations 0916950 and 09171100 discharge rates and the hydrometer specific gravity reading from the BIF.

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C.7.2.9 SCADA SECURITY DOCUMENTATION

The Contractor shall provide SCADA security program documentation to the Reclamation Information Systems Security Officer (ISSO). Documentation should include, but is not limited to patch logs, Security Content Automation Protocol (SCAP) compliance reports, backup status reports, Reclamation Evidence Collection (REC) reports, event logs, and vulnerability reports.

C.8 CONTRACTOR OPERATION REQUIREMENTS

Contractor Operations personnel shall operate all systems within the Facility to achieve the brine disposal rate as specified in the current Operating Criteria. Most of the operating tasks are controlled from the BIF Control Room Computer. This section addresses primary operating requirements but should not be considered all inclusive.

When the word monitor is used in this document it is defined as monitor and record the status at least once each shift, more often as conditions warrant. The Contractor shall produce and implement shift checklists which will be used to track the status of items that are monitored.

Some items that are monitored shall also be recorded in the Logbook. The Operations Check Lists shall be made available to Government personnel and filed in the Technical Library.

C.8.1 OPERATIONS DOCUMENTATION

C.8.1.1 STANDARD OPERATING PROCEDURES (SOP’s) The Contractor shall ensure that each operation activity, as identified in the OMMP, has an accurate and complete SOP. The Contractor shall ensure that no operation activity is performed without following an accurate SOP. All associated SOPs shall be updated prior to operating a system that has been changed. All SOPs shall be in a consistent format. At a minimum all SOPs shall have a signed approval by the author, Safety Officer and the Contractor’s Project Manager.

C.8.1.2 OPERATIONS LOGBOOK

A bound record book shall be maintained by the Operator in Charge in the BIF Control Room. The purpose of the log is to provide a reference for all activities pertinent to the operation and maintenance of the entire facility. All entries in the logbook shall be made in ink. Corrections shall be made by lightly crossing out the mistakes, leaving them legible, and adding the correct entry. Completed logbooks shall be submitted to the COR. The information written in the logbook shall include but not be limited to the items listed below:

a. Shift change personnel log in.

b. Read and initial all previous shift logbook pages.

c. Relevant telephone contact with off-site personnel.

d. Normal and emergency changes in operation of the facilities.

e. Time of arrival and departure of all visitors and contractors to the facilities.

f. Maintenance of Injection Pumps and other system equipment.

g. All activated alarms.

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h. Initial acknowledgment of unusual or emergency conditions.

i. Acts of vandalism or other security incidents.

j. Requests and concurrence to change from normal operation.

k. Emergency exercises conducted.

l. Emergency or unusual conditions or miscellaneous items pertinent to the operation of the facility.

m. All other information relevant to the facilities.

C.8.1.3 SHIFT LOGS

Contractor shall develop shift logs that document hourly injection data, all pressure indicators, flow indicators, tank levels, brine specific gravity and pH, and all other information that is relevant to the operation and maintenance of the facilities.

C.8.2 PRIMARY COMPONENTS

C.8.2.1 WELL FIELD

a. Enable/disable individual brine Production Wells in accordance with current

Well Field Protocol (C.5.6).

b. Monitor Production Well flow rates and input correct well pump flow settings in the SCADA.

c. Work with maintenance personnel to monitor and collect conductivity data at the

USBR E.C. stations once per day using a portable instrument. Monitor and record USBR Station data once per day. Collect brine/freshwater interface data and water levels from eight observation wells once every two weeks. Collect data from all Well Field observation wells (approx. 50 wells) at equal intervals four times annually.

C.8.2.2 SURFACE TREATMENT FACILITY (STF)

Monitor pipeline flow rates in SCADA.

a. Monitor Brine Transfer Pump operation in SCADA.

b. Monitor Brine Storage Tank level and pressure/vacuum status in SCADA.

c. Monitor Alarm status in SCADA for unusual conditions.

C.8.2.3 BRINE INJECTION FACILITY (BIF)

a. Monitor pumps, tank levels and pressure/vacuum status, pipeline flows and pressures, differential pressure over the filter vessels and alarm status in SCADA.

b. Monitor the Injection pumps for problems.

c. Work with maintenance personnel to operate and monitor the WAMS.

d. Operate and monitor Water Treatment Plant pumps, valves, filters, UV and chlorine treatment and pond levels.

C.9 CONTRACTOR MAINTENANCE REQUIREMENTS

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Maintenance includes but is not limited to preventative scheduled maintenance, unscheduled maintenance/repair due to failure, computer system and network diagnostics, SCADA maintenance and security updates, equipment and instrumentation calibration and diagnostics, cleaning, painting, road grading, snow removal (roads, yards, and walkways), and weed prevention/removal. Components may be replaced with like kind or similar kind due to component obsolescence, technology or safety advances.

Contractor shall safely maintain all systems and components within the Facility to achieve maximum Facility reliability and performance based on available funding. This section addresses primary maintenance requirements but should not be considered all inclusive. The contractor is not responsible for the maintenance of the Bureau of Reclamation Office Computer systems.

C.9.1 MAINTENANCE DOCUMENTATION

C.9.1.1 MAINTENANCE PROCEDURES

The Contractor shall be responsible for producing a Maintenance Procedure for all maintenance activities that could affect the performance of the Facility and effect health and safety. The Contractor shall revise existing Maintenance Procedures if they are found to be inadequate. Maintenance Procedures shall be based on manufacturer’s recommendations and/or nationally recognized codes and standards. Maintenance Procedures shall be written and tailored to the Facility and to work with the Maintenance Management Plan. Deviations from the manufacture’s recommended maintenance must be approved by the COR. All Maintenance Procedures shall be in a consistent format. At a minimum, all Maintenance Procedures shall have a signed approval by the author, Safety Officer and Contractor Project Manager.

C.9.1.2 COMPUTER MAINTENANCE MANAGEMENT SYSTEM

The Contractor shall document all information for maintenance procedures including but not limited to QC verification, inventory usage, equipment hours, tank levels, maintenance performed, failure analysis, personnel hours, any additional information that is relevant to the maintenance activity.

C.9.2 GENERAL MAINTENANCE REQUIREMENTS

C.9.2.1 EQUIPMENT AND COMPONENT IDENTIFICATION

The Contractor shall maintain physical identification tags and labels on all equipment and component such as, but not limited to, exposed pumps, valves, piping, filters, pulsation dampeners, and electrical and electronic control consoles. Tags shall be made from Setonply, or equivalent. Identification shall be consistent with the Red Line Drawings and the documentation in the Operations and Maintenance Management Plan.

C.9.2.2 BUILDINGS, ROADS, WALKWAYS, AND YARDS

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The Contractor shall maintain all buildings and associated components, such as but not limited to, Heating Ventilation and Air Conditioners (HVAC), roofing, paint and siding, floors, windows, fences, gates, and doors. All buildings, walkways, and yards shall be maintained clean and organized. Yards shall be maintained free of weeds and snow shall be removed sufficient to provide safe passage for personnel.

All outside concrete surfaces shall be kept clean and free of snow and ice accumulation. Snow over 4 inches deep shall be removed from roads. All access roads and associated drainages shall be maintained to provide safe access to facilities.

C.9.2.3 VEHICLES, MOBILE EQUIPMENT, AND TOOLS

The Contractor shall maintain all vehicles, mobile equipment, and tools in accordance with manufacturer’s recommendations, and in a clean and orderly fashion.

C.9.2.4 RECYCLE USED OR INOPERABLE EQUIPMENT AND PARTS

The contractor shall periodically recycle used or inoperable equipment and parts. The funds generated from the recycled parts and equipment shall be used as a credit to the monthly invoice.

C.9.2.5 HAZARDOUS AND NON-HAZARDOUS WASTE DISPOSAL

The Contractor shall properly dispose of both hazardous and non-hazardous solid and fluid waste from the facilities in accordance with Federal, State, and local regulations. All required documentation such as Hazardous Waste Manifest shall be provided and filed in the Technical Library.

C.9.3 PRIMARY COMPONENTS

C.9.3.1 WELL FIELD

a. Maintain the four USBR Electrical Conductivity (EC) stations. Download the Station data once per month (C.7.2.6). Clean probes and calibrate as necessary to maintain accurate data.

b. Maintain Production Well submersible pumps, piping, valves, radio communications and associated electrical components and instrumentation.

c. Adjust well drawdown rates and well pump motors to correct output based on variable frequency drive (VFD) specifications and SCADA requirements.

d. Maintain windsocks/wind flags and appropriate signage.

C.9.3.2 SURFACE TREATMENT FACILITY (STF)

a. Maintain the Transfer Pump and piping and check for leaks and acceptable performance.

b. Monitor the level of the STF drips tank. When the tank reaches the specified level, remove and dispose of the contents in accordance with Federal and State regulations.

c. Maintain pumps, piping, tank vents, fittings, gauges, valves, PLC, C-21 instrumentation, and associated electrical components. Ensure latest revision of PLC ladder logic is filed in the Technical Library.

d. Maintain SCBA’s and OSHA required documentation.

e. Maintain windsocks/wind flags and appropriate signage.

C.9.3.3 USGS CONDUCTIVITY PROBES

a. Clean probes weekly at both USGS stations.

C.9.3.4 BRINE TRANSFER PIPELINE

a. Inspect the pipeline at least once a month for evidence of leakage and repair the pipeline if necessary. Cover the pipeline with surrounding fill dirt if it has become exposed due to erosion.

b. Maintain the Brine Transfer Pipeline Road for accessibility.

c. Maintain pipeline markers.

C.9.3.5 BRINE INJECTION FACILITY (BIF)

a. Maintain the Injection Pumps and associated components, monitor plunger lubrication levels and drip rates, empty used plunger lube oil in an appropriate storage container. Send power end used oil samples to an oil analysis laboratory prior to each oil change and maintain oil analysis documentation in the Technical Library. Maintain an Injection Pump Maintenance Logbook that documents all maintenance and problems associated with the injection pumps.

All log entries shall be made in ink. This information shall also be recorded in the Operators Logbook.

b. Monitor the level of the BIF drips tank. When the tank is at the recommended level, remove and dispose of the contents in accordance with Federal and State regulations.

c. Check Blow-Off Pond level, return excess fluid to storage tanks when necessary.

d. Change the filter(s) at the predetermined differential pressure indicating the filter is dirty and requires replacement.

e. Maintain the Charge Pump and check for leaks and acceptable performance.

f. Maintain pumps, piping, tank vents, valves, air compressor, fittings, instrumentation, gauges, electrical components, wind flags, signage and bridge crane.

g. Maintain SCBA’s and produce and maintain OSHA required documentation.

h. Maintain PLC ladder logic and SCADA system. Maintain applicable elements of the SCADA security program including but not limited to weekly and monthly system backups, patch management, anti-virus protection, compliance monitoring, user account maintenance, event logs, vulnerability scans, and visitor logs. The Contractor shall reinstall or modify the programming in case of program failure or to increase the effectiveness of factors such as safety or monitoring efficiency. Backup historical injection data monthly and file in the Technical Library and ensure the most recent revision of the PLC ladder logic is filed in the Technical Library.

i. Water Treatment Plant (WTP) - Monitor and maintain Facility Service Water

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System according to manufacturer’s specifications. The Facility Service Water System includes the Backwash Tank (T600) and associated equipment, Service Water Pump, sand filter, cartridge filters, UV treatment system and chlorination system. Monitor differential pressure over the potable water filters, change the filters when the gauge reaches the pressure that has been predetermined by the filter manufacturer indicating the filters are dirty and require replacement, ensure automatic backwash system is operating correctly, monitor UV system and clean as necessary, monitor and maintain chlorine injection according to current protocol. Monitor the sediment levels in the Floc Pond and Decant Pond. The Contractor shall remove the sediment when it reaches approximately 14" in depth. Monitor and maintain the River Pump, vault, sump pump and float switch. Monitor and maintain the Decant Pump, vault, sump pump and float switch. Maintain appropriate signage for WTP, River Pump vault and Decant Pump vault.

j. Well Annulus Monitoring System (WAMS) – Install and maintain freeze protection equipment on exposed piping, valves, and pressure gages during freezing temperatures. Maintain pumps, piping, valves, gauges, fittings, PLC, instrumentation and associated electrical components.

k. Injection Well - Monitor water level in the injection well cellar and maintain sump pump and float switch. Monitor nitrogen level in the backflow prevention valve nitrogen tanks and replace as necessary. Monitor and maintain piping, valves, fittings, gauges, instrumentation and associated electrical components.

k. Chemical Storage Area – Monitor spill containment area for fluid levels, spills, and all containers for leakage each shift. Immediately notify COR if leakage is detected.

l. Work with Operations personnel to perform manual operation of the BIF, if necessary.

C.10 POST AWARD ORIENTATION CONFERENCE

A post award orientation conference shall be held no later than 7 days following contract award, at which time the Contractor shall provide the following for approval:

- A list of all personnel to be employed in the performance of this contract, including full names, addresses, and telephone numbers.

- Contractor's proposed training schedule: List of the kinds of training to be provided to Contractor personnel prior to the start of Facility operations, and during the year; dates of the training; and list of personnel to be trained.

- Operation and Maintenance shift schedule.

C.11 CONTRACTOR PERSONNEL

C.11.1 GENERAL

The Contractor shall provide all personnel necessary to operate and maintain the

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Facility. The Facility shall be staffed 24 hours/day, 7 days/week during injection operations with sufficient personnel. While the Facility is operating, a minimum of 2 employees are required to be on site.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking disciplinary actions with respect to employees as may be necessary.

The Contracting Officer may require the Contractor to remove from work any employee the Contracting Officer deems incompetent, unqualified, irresponsible, careless, or otherwise objectionable. Complaints from either the public or from Reclamation concerning an employee's behavior may be cause for the Contractor to invoke removal.

All personnel shall be sufficiently experienced in work similar to that required by the contract. The Contractor shall verify that each employee is suitable for employment.

Each employee is considered a public relations representative of Reclamation.

C.11.2 STANDARDS OF CONDUCT

Employees shall conduct themselves in a manner that shall present an appearance of professionalism to the public. All contact with the public shall be courteous and helpful.

C.11.3 KEY…