ATTACHMENT_A_PWS_CF_Vault_Pumping.pdf

CF Vault Sewage Pump Service Bureau of Reclamation Solicitation No. 140R6025Q0011 Missouri Basin Regional Office

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Performance Work Statement

Bureau of Reclamation Missouri Basin Region-Montana Area Office

Canyon Ferry Vault Toilet and Sewage Holding Tank Pump Services Canyon Ferry Recreation Area, MT

1.0 BACKGROUND & SCOPE

The objective of this contract is for the Bureau of Reclamation to obtain sewage vault/toilet pumping services from a Septic Pumping Contractor for the Canyon Ferry Recreation Area, which is located approximately 20 miles east of Helena, Montana, and extends south to Townsend, Montana. The Canyon Ferry Reservoir covers 25 miles, and there are 24 Bureau of Reclamation maintained recreation sites around the reservoir. Each area is accessible by gravel road. A map of the Canyon Ferry Recreation Area is located in Figure 1. Additional information can also be found at the following website: https://www.usbr.gov/gp/recreation/cfrrec.html.

The work required under this contract is to pump vault toilets and sewage holding tanks at Canyon Ferry Reservoir Recreation Area. The frequency of pumping depends upon the intensity of use and will vary annually. The set amount of pumping annually is 70 (one pump for each vault and holding tank), with an additional ten pumps per year. The total of pumps is 80. A continuation schedule B spreadsheet will be provided so the interested contractor can fill out the quote during the solicitation.

The Contractor shall furnish all necessary labor, materials, equipment, and supervision to collect and dispose of trash and refuse. The Contractor shall maintain the necessary licenses and permits, and comply with any Federal, State, County, and municipal laws, codes, and regulations for the duration of this contract.

2.0 PERIOD OF PERFORMANCE

The term of this contract will be from April 1, 2025 (to be adjusted based on actual award date) through March 31, 2026, plus four one-year option periods and 6-month extension.

Reclamation will exercise such option periods at its discretion.

HOURS OF OPERATION: The Contractor shall only perform work from 8:00 am to 3:00 pm, Monday through Friday unless otherwise notified.

Inclement Weather Schedule. The contractor shall perform sewage tank/toilet vault pumping during inclement weather except in cases of unduly severe weather and as authorized by the contracting officer. Make-up collections shall be performed 24 hours after the severe weather has terminated. If all make-up service cannot be made in 24 hours, the contractor shall submit a revised schedule to the contracting officer for approval.

140R6025Q00XX Canyon Ferry Recreation Area CF Toilet Vault Sewage Tank Pumping Missouri Basin Regional Office

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The Contractor shall conduct more frequent pumping of vault toilet and sewage holding tank during peak use periods which are defined as during the following dates and associated weekends:

* Memorial Day Weekend;

* Independence Day; and

* Labor Day Weekend.

3.0 REFERENCES – The Contractor shall comply with the following OSHA Regulations in the performance of this contract:

Publications Title OSHA Regulations (Standards-29 CFR) 1910 Subpart G – 1910.95 Occupational noise exposure OSHA Regulations (Standards-29 CFR) 1910 Subpart I – Personal Protective

Equipment OSHA Regulations (Standards-29 CFR) 1910 Subpart K – Medical and First Aid OSHA Regulations (Standards-29 CFR) 1910 Subpart O – 1910.212 General requirements for all machines

4.0 TASKS - The contractor shall perform the following tasks:

No claim shall be made against the Government for any excess or deficiency therein.

4.1 The contractor will remove all waste, including trash, from up to sixty (60) vault toilet units and ten (10) sewage holding tanks located at 19 separate sites. Vault tank pumping will be accomplished on an “as required” basis, with the number and location of the tanks to be pumped being at the discretion of the QAE (Quality Assurance Evaluator). The contractor will receive sufficient orders to fill at least one truckload. Reclamation does not guarantee that every vault listed will be pumped, or some may be pumped two or three times.

4.2 Transportation and disposal of waste materials at an approved facility in compliance with State Sanitation Regulations.

4.3 The contractor response time for pumping vaults/tanks will be within two (2) days of receiving notification from the QAE.

4.4 All waste and trash will be removed from each vault/tank and backflushed to ensure complete waste removal. After waste removal, the vault/tank will be left with a maximum of six (6) inches of liquid at the bottom.

4.5 All vault toilet facilities and sewage holding tank locations will be left in a sanitary condition.

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4.6 The contractor will leave the premises free from debris and waste accumulation. The contractor will immediately report all accidental spills of waste material to the QAE and clean up any spills.

4.7 Sewage and waste materials will be disposed of at an approved facility in compliance with State Sanitation Regulations. It is the Contractor’s responsibility to make arrangements and pay any charges for using disposal sites.

4.8 The contractor will use a hose to reach each vault/tank and will not drive offroad to get closer to the vaults/tanks without first consulting with the QAE. The longest reach from a road to a vault/tank is approximately 90 feet.

4.9 The contractor will inform the QAE of any issues or problems encountered with the functionality of any component of the vaults/tanks, to include but not limited to, operation of security locks, smooth operation of hatch and cover hinges, etc.

4.10 The contractor will Inform the QAE upon completion of pumping the requested vaults/tanks.

4.11 The contractor will provide all labor, equipment, materials, and supplies necessary to meet the requirements of this contract.

4.12 The contractor will obtain and maintain necessary licenses and permits and will comply with Federal, State, County, and municipal laws, codes, and regulations.

4.13 The contractor will erect or hang signage on the unit being pumped, indicating the unit is not available for use.

5.0 LOCATIONS TO PUMP: (see attached Location map on the last page of PWS)

Below are the units that will require pumping within each specific area. All vault toilets are numbered.

Location Tank Name Size of Tank

Cave Bay Point 1 1,000 gallons Chinamen’s 1 1,000 gallons Chinamen’s 2 1,000 gallons Chinamen’s 3 1,000 gallons Chinamen’s 4 1,000 gallons Chinamen’s 5 1,000 gallons Chinamen’s Campground host 1,000 gallons Confederate 1 1,000 gallons Confederate 2 1,000 gallons Cottonwood 1 1,000 gallons Court Sheriff 1 1,000 gallons Court Sheriff 2 1,000 gallons Court Sheriff 3 1,000 gallons Court Sheriff 4 1,000 gallons Court Sheriff 5 1,000 gallons

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Court Sheriff 6 1,000 gallons Court Sheriff Campground host (Entrance) 2,000 gallons Court Sheriff Campground host (Site 45) 2,000 gallons Crittendon 1 1,000 gallons Fish Hawk 1 1,000 gallons Goose Bay 1 1,000 gallons Goose Bay 2 1,000 gallons Goose Bay 3 1,000 gallons Hellgate 1 1,000 gallons Hellgate 2 1,000 gallons Hellgate 3 1,000 gallons Hellgate 4 1,000 gallons Hellgate 5 1,000 gallons Hellgate 6 1,000 gallons Hellgate 7 1,000 gallons Hellgate 8 1,000 gallons Hellgate 9 1,000 gallons Hellgate 10 1,000 gallons Hellgate 11 1,000 gallons Hellgate 12 1,000 gallons Hellgate 13 1,000 gallons Hellgate 14 1,000 gallons Hellgate 15 1,000 gallons Hellgate 16 1,000 gallons Hellgate Campground host (Entrance) 2,000 gallons Hellgate Campground host (Middle) 2,000 gallons Hellgate Campground host (Point) 2,000 gallons Hellgate Flush toilet facility 3,500 gallons Indian Road 1 1,000 gallons Indian Road 2 1,000 gallons Indian Road 3 1,000 gallons Jo Bonner 1 1,000 gallons Jo Bonner 2 1,000 gallons Lewis and Clark 1 1,000 gallons Lewis and Clark 2 1,000 gallons Lorelei 1 1,000 gallons Orchard 1 1,000 gallons Overlook 1 1,000 gallons Riverside 1 1,000 gallons Riverside 2 1,000 gallons Riverside 3 1,000 gallons Riverside 4 1,000 gallons

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Riverside 5 1,000 gallons Riverside 6 1,000 gallons Riverside 7 1,000 gallons Riverside 8 1,000 gallons Riverside Campground host 1,000 gallons Sandy Beach 1 1,000 gallons Shannon 1 1,000 gallons Shannon 2 1,000 gallons White Earth 1 1,000 gallons White Earth 2 1,000 gallons White Earth 3 1,000 gallons White Earth 4 1,000 gallons White Earth Campground host 1,000 gallons

Performance shall be based on the end user’s evaluation of results, not the frequency or method of performance. Final results will be the determining factor for the success or failure of this contract shall perform sewage vault/tank pumping services at frequencies as determined by the contractor to achieve the prescribed Performance Standards listed below.

6.0 PERFORMANCE CRITERIA

The designated QAE will document acceptable and unacceptable contract performance. If the QAE considers the contractor's performance to be unsatisfactory, the information will be reported to the CO. The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance.

The contractor shall be required to meet with the QAE at least weekly during the first month of the contract and as necessary thereafter to establish a partnering relationship with the contractor to address performance problems encountered and their resolution. The time and location will be mutually agreed upon. The Government reserves the right to change the frequency of the meetings depending upon the quality of service provided by the contractor. The Government will prepare and distribute minutes of the meetings to all those who attend. If the contractor does not concur with any portion of the minutes; the contractor shall inform the QAE within 5 days of receiving the minutes.

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7.0 PERFORMANCE REQUIREMENTS SUMMARY

The following table summarizes the tasks, the performance standard, the monitoring method, and the disincentives/incentives for performance standards.

Task Description Performance

Indicator Performance Standard

Method of Surveillance

Performance Threshold

Timely Sewage Removal Services

Contractor will pump vaults/tanks within two days after being notified

Contractor will pump vaults/tanks within two days after being notified

Observation by

QAE

No more than 2 times missing the two-day pumping requirement

Acceptable Condition of Sewage Vaults and Holding Tanks

All waste and trash will be removed from each vault/tank, and they will be back flushed to ensure complete waste removal. After waste removal, the vault/tank will be left with a maximum of six (6) inches of liquid at the bottom

All waste and trash were removed from each vault/tank and they were back flushed to ensure complete waste removal. After waste removal, the vault/tank was left with a maximum of six (6)inches of liquid at the bottom

Observation by

QAE

No more than 2 unacceptable inspections annually

Sanitary Condition of Vaults

All vault toilet facilities and sewage holding tank locations will be left in a sanitary condition

All vault toilet facilities and sewage holding tank locations were left in a sanitary condition

Observation by

QAE

No more than 3 documented customer complaints annually

8.0 QUALITY ASSURANCE SURVEILLANCE PLAN

8.1 Purpose:

This Quality Assurance Surveillance Plan (QASP) is to ensure that surveillance to verify contractor performance of sewage vault/tank pumping services for Canyon Ferry Recreation Area.

8.2 Authority:

Authority for issuance of this QASP is provided under FAR 52.212-4(a) Inspection/Acceptance, which provides for inspections and acceptance of the articles, services and documentation called for in the contract to be accomplished by the Contracting Officer or the duly authorized representative.

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8.3 Government Resources & Responsibilities

The following definitions for Government resources are applicable to this plan:

Contracting Officer (CO) - A person duly appointed with the authority to enter into, administer or terminate contracts and make related determinations and findings on behalf of the Government.

Quality Assurance Evaluator (QAE) - An individual designated in writing by the Contracting Officer to act as his authorized representative to assist in the technical administering a contract. The source and authority for a QAE is the CO. The QAE’s limitations are contained in the written letter of designation.

The Government resources shall have responsibilities for the implementation of this QASP as follows:

Contracting Officer (CO) - The CO ensures performance of all necessary actions for effective contracting ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the CO that assures the Contractor receives impartial, fair and equitable treatment under the contract. The CO is ultimately responsible for the final determination of the adequacy of the Contractor's performance.

Quality Assurance Evaluator (QAE) - The QAE is responsible for technical administration of the project and assures proper Government surveillance of the Contractor's performance. The QAE is not empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. Any changes that the Contractor deems may affect contract, price, terms, or conditions shall be referred to the CO for action.

9.0 GOVERNMENT REMEDIES

All work shall be subject to inspection, approval, and acceptance by the Government. The government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the QAE. The CO will follow the requirements of FAR Clause 52.212-4(a) for the contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exists:

(a) The contractor did not perform any or all the tasks at the required frequency and/or at an acceptable level of quality as determined by random inspections and/or customer complaints that are verified.

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(b) If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government will reject invoiced amounts related to the site(s) that were found to reflect non-performance of the required tasks.

10.0 DATA AND REPORTS

Submittals from the contractor are required during the term of the PO to ensure quality and safe work under the PO. Required submittals are as follows:

Item Clause or Section

Title Submittals Required Due date or delivery time Number of sets to be sent to:

CO QAE

1 Insurance - Work on a Government Installation 52.228-05

Written certification that the required insurance has been obtained

Within 10 calendar days after award

2 Liability Insurance 1452.228-70

Acceptable certificate of liability insurance

Within 10 calendar days

3 Security Requirements -- Bureau of Reclamation

WBR 1452.237-80

(1) List of all contractor and subcontractor employees performing work under this contract with supporting documentation

10 days before employee is onsite and continuously for new vehicles and equipment

(2) List of all vehicles and equipment to be brought onsite with supporting documentation

4 Section 15.0 Contractor’s Quality Control Plan

Within 10 calendar days

1 1

11.0 CONTRACTOR PERSONNEL

Contractor employees performing repair or regular maintenance may be required to show a driver’s license before being granted access to a building. In the absence of a driver’s license, the employee shall provide an alternate source of official identification that includes: First, Middle, P a g e 9 | 11

Last Name; date and place of birth; and place of residence. All contractor employees must be U.S. citizens or have a valid Immigrant Visa Number, Permanent Resident Card, or Resident Alien Card authorizing them to We work in the U.S. The contractor shall abide by all Federal, State, and Local laws pertaining to hiring and assigning tasks to personnel.

In accordance with WBR 1452.237-80 Security Requirements – Bureau of Reclamation, the contractor shall provide a listing of all personnel performing work under the contract prior to performance. Copies of state-issued licenses that pertain to work related tasks may be required.

The contractor shall notify the CO and the QAE in writing of any personnel change to this list prior to the implementation of such change(s).

The contractor/or contractor’s personnel shall promptly report any damaged, clogged, or inoperable systems, fixtures, or facilities to the QAE. All conditions, which prevent the proper performance of the contractor’s duties, shall be reported to the QAE. Notification will be in writing, by telephone, or in person stating the location no later than the following workday.

The contractor shall, by telephone or via e-mail, report to both the QAE and the CO, any accidents involving injury, death, damage to Government property, or accidental loss of Government property resulting from the activities of the contractor, their subcontractors, their agents, or their employees. A report shall be forwarded to the QAE and CO within 2 working days after the date of the accident. All accident records required by the Occupational Safety and Health Act shall be maintained in accordance with OSHA guidelines. In addition, the contractor shall cooperate with the QAE and CO and provide data to any follow-up investigation by the Government of any accidents.

12.0 GOVERNMENT FURNISHED EQUIPMENT/INFORMATION

Reclamation will not issue any Government property to the Contractor. The contractor is responsible for providing all labor, equipment, materials, supervision, and supplies necessary to meet the requirements of this contract. All personnel employed by the contractor for performance of the contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation. The contractor will be given keys to access to the security locks on the vault/tanks and certain areas located behind gates. The keys will be issued by the QAE to the contractor. The keys will be signed out and must be returned at the end of the contract. The contractor is prohibited from having additional keys made (copied) and is responsible for all costs associated with rekeying if the assigned key is lost.

13.0 CONTRACTOR QUALITY CONTROL PLAN

The contractor is responsible for the management and quality control actions necessary to meet the quality standards set forth by the contract. The contractor shall develop and maintain a

P a g e 10 | 11 quality control program to ensure sewage pumping services are performed in accordance with this contract.

Each phase of the service rendered under the contract is subject to Government inspection by the QAE during any or all times of the contractor’s work. The Government’s Quality Assurance program is not a substitute for the QCP. The Government will monitor the contractor’s performance. Non-compliance with the contract will result in a required service being re-performed to the performance standards as stated in the PWS without additional expense to the Government. The Government reserves the right to utilize any method of inspection as necessary to assure contractor performance with all the requirements of the contract.

14.0 INVOICES

In accordance with Reclamation Acquisition Circular (RAC) 13-08, all invoices must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP) located at www.ipp.gov. The contractor shall be registered in the IPP system before any payment is made to the contractor. The IPP system is FREE to register and use.

Invoices shall specifically cite each line item for each site for payment. Combining prices for multiple line items will result in a rejected invoice. Prior to official submission in IPP, the Contractor shall submit an electronic copy of a draft invoice to the Contracting Officer, Michael Hirsch at mhirsch@usbr.gov. Once the Contracting Officer provides acceptance, then the Contractor shall submit the official invoice through IPP with a copy of the invoice to the IPP submittal. Invoices submitted prior to goods or services being received and accepted shall be rejected.

15.0 RECLAMATION POINTS OF CONTACT

Contracting Officer (CO): Bureau of Reclamation - GP-5000; Attn: Michael Hirsch; 2021 4th Avenue North; Billings, MT 59101; mhirsch@usbr.gov.

Quality Assurance Evaluator (QAE): Bureau of Reclamation, Attn: Brandi Hecker; 7700 Canyon Ferry Rd, Helena, MT 59602; 406-475-3927 or bhecker@usbr.gov.

http://www.ipp.gov/ mailto:sbruns@usbr.gov mailto:sbruns@usbr.gov mailto:bhecker@usbr.gov

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Figure 1: Location Map