Attachment A_Proposal Submission Letter Final.docx
DOCX document 15 KB Posted
- Attached to
- WA State AOC Mutli Conference RFP
- Solicitation number
- 2026-10-15
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This is a sample formal proposal submission letter template for the Washington State Administrative Office of the Courts (AOC) Multi-Conference RFP #2026-10-15, which solicits competitive proposals from conference venues to establish contracts for securing dates, accommodations, and meeting spaces for upcoming conferences organized by category, location, and season. Bidders must submit their response using business letterhead and must include the proposal submission letter along with Attachment B (Bidder Certifications), Attachment C (Bidder Questionnaire), and Attachment D (Bidders Proposal), plus any additional supporting materials. The submission letter requires bidders to identify all downloaded amendments, confirm authorization to submit the response and commit the organization contractually, and certify that all statements and information provided are true and complete. Bidders must represent that they meet all minimum qualifications and are capable, willing, and able to perform the services within specified timeframes.
The template does not specify pricing terms, set-asides, incumbent information, or contract award dates within the letter itself. However, failure to submit the proposal in the required format with all necessary information may result in disqualification as non-responsive. The letter serves as a binding certification document that authorizes representatives to commit the bidding organization to contractual obligations related to conference venue services across multiple locations and seasons as detailed in the formal solicitation document.
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Other files
| File | Type | Posted |
|---|---|---|
| Formal 2026_10_15 Multi Conference RFP_Final.pdf | ||
| Attachment C_Bidder Questionnaire Form Final.docx | DOCX document | |
| Attachment B_Bidder Certification Final.docx | DOCX document |
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Text version
ATTACHMENT A
SAMPLE FORMAL PROPOSAL
SUMBISSION LETTER
[NOTE: Bidders should use their business letterhead. Failure to submit a letter in this format with the required information may result in disqualification of your proposal as non-responsive] Date Bidder Name Address of Bidder Principal Place of Business Bidder Telephone Number Bidder Fax Number Bidder Email Address Name of Contract Person, if different from Bidder Name
Re: Washington State Multi-Conference RFP #2026-10-15
Dear Sir or Madam:
Enclosed please find the Response of _______________ (Bidder) with respect to the above Formal Solicitation. This Response includes this Letter, Attachment A as well as Attachment B Bidder Certifications, Attachment C Bidder Questionnaire form and Attachment D Bidders Proposal as set forth in the Formal Solicitation Document. In addition to these completed Attachments, the response includes the following additional materials (if any): _____________________________________________________ .
I am authorized to submit this Response on behalf of Bidder, to make representations on behalf of Bidder and to commit Bidder contractually.
I have read the Formal Solicitation Document and attachments including those set forth in the following amendments which Bidder has downloaded (please complete, indicating if no amendments were issued):
| Amendment Number(s) | Date(s) Issued | |
| _________________________ | ___________________________ |
___No Amendments were issued with respect to this RFP
Bidder represents that it meets all minimum qualifications set forth in this AOC Formal Solicitation and is capable, willing and able to perform the services described in the AOC Formal Solicitation within the time frames set forth for performance.
By my signature below, I certify that all statements and information provided in Bidder’s Response are true and complete.
Sincerely, (Signature) Typed Name and Title of Bidder or Authorized Representative
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