Attachment A - Pricing Summary

This is a pricing attachment for Volusia County, Florida's Invitation to Bid #26-B-72LS for the provision and maintenance of multifunction printers across approximately 150 County locations. The solicitation seeks competitive sealed bids for two types of MFPs (full-sized and compact models) in both black and white and color configurations to service approximately 463 existing units currently distributed across County departments, constitutional officers, libraries, courts, fire services, public works, and specialized facilities. The contractor must supply all equipment already networked to the Volusia County network at contract commencement, with responsibility for installation, training, relocation, maintenance, and supplies excluding paper. Questions regarding the solicitation must be submitted by April 6, 2026, with sealed bids due on April 22, 2026, at 3:00 p.m. The County anticipates awarding a three-year initial contract term with two optional one-year renewal periods contingent upon mutual written agreement and County Council approval.

Pricing shall be submitted on a cost-per-copy basis inclusive of all labor, equipment, materials, and supplies, with the contract award determined by the lowest total cost for combined black and white and color services over the three-year initial period based on anticipated copy volume multipliers of 3,668,424 for black and white copies and 5,019,864 for color copies, totaling approximately 8.7 million annual copies. The County offers a three percent price discount to qualified local businesses meeting local preference criteria, though this provision does not restrict non-local vendors from bidding. The contractor retains ownership of all equipment and associated warranties. The contractor must maintain a four-hour service response time and eight-hour completion time during standard business hours, demonstrate financial stability upon request, comply with E-Verify requirements, and provide background screening for personnel accessing County facilities. Comprehensive insurance requirements include workers' compensation with Florida statutory limits, commercial general liability with $1,000,000 per-occurrence and $2,000,000 general aggregate limits, auto liability with $1,000,000 combined single limit, and professional liability coverage of $1,000,000 occurrence and aggregate.