Attachment_A-_Pricing_(MUST_SUBMIT_WITH_YOUR_BID).xlsx

This is a pricing attachment for a competitive sealed bid solicitation issued by Volusia County, Florida (ITB #26-B-72LS) for the provision and maintenance of multifunction printers across approximately 150 County locations. The procurement encompasses approximately 463 existing MFPs that support copying, printing, scanning, and faxing operations for various county departments, constitutional officers, libraries, courts, fire services, and public works. The successful contractor must supply both full-sized and compact MFP units configured for black and white and color operations, with all equipment networked to the Volusia County network at contract commencement. The contractor is responsible for installation, training, relocation, maintenance, supplies (excluding paper), and data collection for billing purposes. Questions must be submitted by April 6, 2026, with sealed bids due on April 22, 2026, at 3:00 p.m. The County anticipates awarding the contract for an initial three-year term with two optional one-year renewals contingent upon mutual written agreement and County Council approval.

Pricing shall be submitted on a cost-per-copy basis inclusive of all labor, equipment, materials, and supplies, with anticipated annual copy volumes of approximately 8.7 million copies. The pricing evaluation is based on copy volume multipliers of 3,668,424 for black and white copies and 5,019,864 for color copies over the three-year initial contract period, with award determined by the lowest total cost for combined services. The County does not guarantee or provide a minimum copy volume commitment. Volusia County ordinance provides a three percent price discount available to qualified local businesses meeting the County's local preference criteria, though this is not a set-aside restriction and does not prohibit non-local vendors from bidding. The contractor must maintain a four-hour service response time and eight-hour completion time during standard business hours, demonstrate financial stability upon request, comply with E-Verify requirements, and provide background screening for personnel accessing County facilities. The contractor retains ownership of all equipment and associated warranties. Comprehensive insurance requirements include workers' compensation with Florida statutory limits, commercial general liability with $1,000,000 per-occurrence and $2,000,000 general aggregate limits, auto liability with $1,000,000 combined single limit, and professional liability coverage of $1,000,000 occurrence/aggregate.